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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 21, 2015 FBO #4837
DOCUMENT

S -- CBOC Janitorial Services - Bremerton This will be Set-Aside for Service Disabled Veteran Owned Small Businesses only. - Attachment

Notice Date

2/19/2015
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 20;5115 NE 82nd Ave, Suite 102;Vancouver WA 98662
 

ZIP Code

98662
 

Solicitation Number

VA26015Q0330
 

Archive Date

4/20/2015
 

Point of Contact

JEFFREY ABEL
 

E-Mail Address

jeffrey.abel@va.gov<br
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

STATEMENT OF WORK (SOW) 1.POC: Jeffrey Abel, Contract Specialist (360) 852-9864 Email: Jeffrey.abel@va.gov 2.Contract Title. Bremerton Community Based Outpatient Clinic Janitorial Service contract. 3.Description of Services: This service is required to keep the CBOC Clinic clean and sanitary for our veterans and staff. 4.General:The Contractor shall furnish all personnel, materials, supplies, machinery, equipment and appliances necessary to provide environmental sanitation services at the Bremerton Community Based Outpatient Clinic, located at 925 Adele Ave, Bremerton, WA, 98312, in accordance with the terms and conditions of this solicitation. Services will be provided each day that the Clinic is open which will be Monday through Friday except for Federal Holidays which are listed under Section 11. Attachment A details the floor plan which consists of approximately 5,160 net usable square feet of medical clinic space on the second a standalone facility. 4.1General Contractor Performance: 4.1.1In the performance of a contract resulting from this solicitation, the Contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building. 4.1.2The Contractor shall comply with applicable Federal, State, and local safety and fire regulations and codes, which are in effect during contract performance. The Contractor shall keep abreast of and comply with changes in these regulations and codes applicable to the contract. 4.1.3All materials, supplies, machinery, equipment and appliances used in the performance of this contract will be removed from the facility or stored in space assigned by the COTR. Any materials, supplies, machinery, equipment and appliances kept on site shall be stored in an orderly manner and the space provided shall be secured when not actually in use. 4.1.4All services shall be performed in the most highly professional manner in accordance with industry standards. Unless otherwise specified, the Contractor shall employ methods that are generally accepted and used in the industry. 4.1.5The Contractor is not authorized to use Government-owned or rented linens, equipment, or supplies. 4.2Daily Services: 4.2.1Remove trash from all waste receptacles and replace plastic receptacle liner as needed. Spot wash waste receptacles. Waste receptacles used to store bio-hazardous waste such as body fluids (e.g., blood and urine) will be indicated by a red bag and will be cleaned by clinic staff. 4.2.2All hard surface floors will be swept with a treated dust mop and wet mopped with a germicidal solution, which is properly mixed according to the manufacturer's recommendation. Carpeted areas, to include walk-off mats, shall be vacuumed daily and spot cleaned as needed. 4.2.3All mirrors, glass panels, glass doors, and interior observation windows are to be cleaned daily. 4.2.4As needed dust all furnishings, horizontal surfaces, equipment, wall hangings, hand rails, walls and floor boards. in each exam room, procedure room, office, conference room, Laboratory, dental operatories and audio booths. 4.2.5As needed dust all wall hangings, light fixtures and signage in reception area and corridors and common areas. Clean horizontal surfaces to include counters, cabinets, ledges, partitions, walls, hand rails, doors and door jams in the reception area common areas, corridors and all rooms. 4.2.6Clean and disinfect according to manufactures instructions and standard practices all exam tables, equipment, furnishing, cabinetry and horizontal surfaces in each exam room, procedure room, X-Ray, laboratory, dental operatories, audio booths and other rooms where likelihood of contamination will occur. 4.2.7Wash basins and all adjoining fixtures and counters will be cleaned with an appropriate cleaner and thoroughly rinsed upon completion. The sink and all fixtures will then be wiped dry to eliminate water spots and streaks. 4.2.8Clinic sinks (hoppers) and any adjoining plumbing fixtures are to be cleaned with an acrylic swab that will not be used for any other purpose. The hopper will be cleaned with germicidal detergent and properly rinsed upon completion. The exterior of the hopper and all adjoining fixtures will be wiped dry to eliminate any water spots and streaks. 4.2.9Commodes, Urinals and any adjoining plumbing fixtures are to be cleaned with an acrylic swab and germicidal detergent that will be used for this cleaning and will not be used for any other purpose. The commode seat, exterior of commodes, urinals and all adjoining fixtures will be rinsed and wiped dry upon completion of cleaning. NOTE: A special set of sponges, cloths, brushes, etc. will be used for cleaning toilets and urinals and WILL NOT be used for cleaning any other portion of restroom facility. 4.2.10Soap, foam hand sanitizer, paper towel dispensers, and sanitary napkin dispensers will be replenished or replaced as needed, and kept cleaned and polished. 4.2.11All furnishings will be spot cleaned daily to eliminate any spillage or soiling. 4.2.12All metal surfaces will be cleaned and polished. 4.2.13"Sharps" containers shall be disposed of by VA staff. 4.3Unless otherwise specified clean the following on an as needed basis as determined by the COTR: 4.3.1Thorough cleaning of examination tables, I. V. poles, stretchers, carts, Wheelchairs, stands, scales and the exterior of all equipment as needed. 4.3.2Walls, ceilings, partitions and doors will be spot cleaned as needed. 4.3.3Ceiling, air ducts and overhead lights shall be maintained free of dust and insects. 4.3.4Horizontal surfaces such as file cabinets, bookcases, wall hangings, all ledges, top of doors and all surfaces of furnishings or appliances found in an administrative office will be dusted or wiped as needed. Contractor staff shall not disturb papers on desks or on other office furnishings. Contractor staff shall not open drawers or furnishings and cabinetry. 4.3.5Any upholstered furniture will be vacuumed as and cleaned needed. 4.3.6Cleaning of the medication room will not be part of the daily evening cleaning. The medication room will receive a deep cleaning quarterly (Once every three months). The COTR or Clinic Manager will coordinate access to the medication room with the Contractor. 4.4Periodic Cleaning:Special cleaning projects that need to be scheduled must be coordinated between the Contractor and the COTR so arrangements may be made to ensure that areas are available and to disrupt activities as little as possible. Most special cleaning will be performed Friday evenings. Special cleaning projects are as follows: 4.4.1Vinyl floors stripping, waxing, and buffing. 4.4.2Carpet shampooing. 4.4.3Upholstered furniture shampooing. Special cleaning projects shall be completed at least twice during the life of the contract. The first special cleaning will be completed within six months of contract award then approximately 6 months later not 2 exceed cleanings in 1 option year. In lieu of complete stripping and waxing some tiled areas may need a periodic touch up in order to maintain luster and appearance, additionally some carpeted areas and upholstered furniture may needs spot cleaning between special cleanings, these periodic touch ups will be included in the contract price and coordinated between the COTR and the Contractor at the discretion of the COTR. Additional special cleanings maybe requested in the form of a Request for Proposal and the Contractor's price proposal will be evaluated by the VA. If the VA decides to proceed with the proposal, a subject contract modification will be issued by the Contract Officer; no additional work will be performed or invoiced with a properly signed contract modification. 4.5Level of Cleaning: 4.5.1Tiled or Ceramic Areas: Tiled or ceramic areas shall be free of soap residue and other buildup. 4.5.2Resilient Floors: Resilient floors are to have a luster and be restored to original shine through deep cleaning (e.g., stripping, buffing, etc.) 4.5.3Carpeted Floors: Carpeted floors are to be free from spots, stains and odors. Deep cleaning of carpets and application of soil resistant treatment shall be preformed quarterly. 4.6 Supplies: 4.6.1Hand Soap/Foam Hand Sanitizer: Contractor provided hand soap and hand sanitizing foam shall be of a quality consistent with the prevailing standards for hand washing as prescribed by the Centers for Disease Control in Atlanta, Georgia. The product or liquid will be dispensed from a closed bacteria-free system. Refillable containers will not be used. Only disposable cartridge/bag type s refills will be used for the compatible dispensers, which are Contractor provided. 4.6.2Contractor will provide paper towel, soap and hand sanitizer dispensers as approved by the COTR. If alcohol foam is used the dispensers will have dip trays mounted. The COTR will determine quantity and location of dispensers. Mounted dispensers will become property of the VA at the termination of the contract. 4.6.3Waste Receptacles and Liners (Plastic Bags):Contractor furnished plastic bags shall be appropriate size to accommodate all waste receptacles in the Clinic. Contractor will replace trash receptacles that become overly worn or damaged and supply additional receptacles if needed. Red bags will be furnished and disposed of by the VA for receptacles in patient exam rooms and any other area designated or determined to have contaminated waste. These receptacles will be designated by the COTR. Waste receptacles will become property of the VA at the termination of this contract. 4.6.4Toilet Paper: Contractor furnished toilet paper shall be acceptable quality as determined by the COTR. It shall be of appropriate size to accommodate all toilet tissue dispensers throughout the Clinic. Contractor may need to replace and install worn or broken toilet paper holders. Any mounted toilet paper holders will become property of the VA at the termination of the contract. 4.6.64.6.4.1Flushable Toilet Seat Covers: Contractor furnished flushable toilet seat covers shall be of acceptable quality as determined by COTR. The contractor may need to replace and install work or broken seat cover holders. Holder will become property of the VA at the termination of the contract. 4.6.5Paper towels: Contractor furnished paper towels shall be of acceptable quality as determined by the COTR and be of appropriate size to accommodate all paper towel dispensers throughout the Clinic. 4.6.7Germicidal Detergent: Contractor furnished germicidal detergent shall be a hospital type disinfectant detergent in accordance with Environmental Protection Agency standards. 4.6.8Wiping Cloths: Contractor furnished wiping cloths will be disposable to prevent recontamination of surfaces. 4.6.8Material Safety Data Sheets (MSDS):The Contractor will maintain MSDS(s) for all chemicals used to carry out the specifications of this contract. Prior to the use at the clinic of any product that has a MSDS sheet, The Contractor will provide the COTR with MSDS(s). The Contractor will maintain a clearly marked separate file of all MSDS sheets of contractor used products at the Clinic in the cleaning room. The Contractor will ensure MSDS(s) are readily available to each contractor employees for all chemicals used to carry out the specifications of this contract. Each contractor employee shall have documented safety training on each chemical used to carry out the specifications of this contract. 5. Waste Removal: Contractor shall dispose of non hazardous trash/waste daily from the Clinic. Red bagged materials and sharps containers will be disposed of by clinic staff. 6.Outside Maintenance: None, this contract requires no outside maintenance. 7.Personnel: 7.1Contractor's personnel shall follow applicable policies of the Department of Veterans Affairs Puget Sound Health Care System which will include policies concerning fire and disaster preparedness programs and infection control. In the interest of the safety of the Contractor's employees, employee's must be able to read and understand written and oral instructions in English or be closely supervised and/or trained by Contractor's personnel to understand all written instructions in buildings. 7.2The Contractor agrees the custodial services covered by this contract shall be performed by carefully selected and efficient employees in conformity with accepted janitorial standards and practices. The Contractor further agrees that upon request by the Contracting Officer, the Contractor will remove from the CBOC any employee who, in the opinion of the Contracting Officer, violates VA policies or is not qualified to perform the work assigned. Contractor further agrees to provide the VA PSHCS with a steady dependable work force. Employee turnover will be kept to a minimum. 7.2.1The Contractor shall maintain individual files on each employee to include documentation of: a.Orientation to the VA Clinic. b.Initial competency assessment of the employee's ability to meet the performance expectations stated in their job description. c.Ongoing, periodic, assessments of the employee's continuing abilities to perform assigned duties. 7.2.2Each Contractor employee used to fulfill the requirements of this contract shall receive a copy of their job description and the results of their competency assessment. 7.2.3Within 24 hours of a request from either the VA Contracting Officer or the Contracting Officer's representative, the Contractor shall provide any or all of the following information to a site designated by the requestor: a.Position Description of each Contractor employee used to fulfill the requirements of this contract. b.Documentation of the employee's Orientation to the VA clinic. c.Documentation of Competency Assessment(s). d.Documentation of Training. e.Documentation of applicable Safety Precautions, Infection Control and Special Requirements. 7.2.4The Contractor staff may have incidental contact with protected patient information, The Contractor shall counsel all staff with access to the clinic against the unauthorized reading and disclosing of materials and documents available within the Clinic and against the unauthorized use or removal of Government owned property such as medical equipment, computers, supplies, medical records, etc., and personal property such as radios, research documents, etc. Additionally the Contractor shall have each contractor employee used in the performance of this contract sign a statement acknowledging the above requirements. 7.3Only authorized contractor employees are allowed access to the Clinic. Contractor staff shall not allow access to any person without prior authorization from the Contracting Officer or COTR to do so. The contractor's employees will disable the alarm system (if it has been set prior to their arrival at the clinic) when they arrive on site. Once the contractor's employees are inside of the clinic, they will reset the door intrusion feature of the alarm system. Upon completing their contractual duties, the employees will secure the building by locking all exterior doors and resetting the alarm system. 7.4Contractor staff shall immediately notify The Bremerton Police Department and Police and Security at VA Medical Center (253) 582-8440 of any obvious unauthorized or suspicious person(s) and/or activities in or about the Clinic. 7.5The Clinic has specific policies governing the use of Government telephones for personal use. Contractor employees shall not use Government owned telephones except in cases where an emergency situation exists. (e.g., medical emergency, robbery, fire, etc.). 7.6Contractor shall be responsible for any damages occurring to the property as a result of contractor employee's actions. Contractor shall report the damage to the COTR immediately and take corrective actions to repair or replace damaged property at no expense to the Government. 7.7Contractor staff will wear uniforms, with proper identification badges, while of the premises. 7.8Contract employees will secure the building while they are inside as well as when they vacate the premises. Keys to the Clinic and access codes for the security system will be provided for this purpose. A replacement fee will be charged for lost keys. 7.9Contract employees will perform services in an energy conservative manner by utilizing only such lighting as is necessary to comply with public safety requirements. All lights will be turned off upon vacating the building. 8Wages: Wage rates will be paid to contract employees in accordance with the accompanying Wage Determination 1994-2560 dated 7-24-01. 9.Insurance: Worker's Compensation and Employers Liability: Contractor is required to comply with applicable Federal and State worker's compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the Employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. 9.1General Liability: Bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. 10.Hours and Days of Operation for the Clinic: 10.1The Clinic is operational from 8 a.m. to 4:30 p.m., Monday through Friday, excluding National holidays or any other day specifically declared by the President of the United States to be a national holiday. 10.2National Holidays:The 10 holidays observed by the Federal Government are: New Year's DayMartin Luther King's Birthday President's DayMemorial Day Independence DayLabor Day Columbus DayVeterans Day ThanksgivingChristmas 10.3Janitorial Services: The Contractor shall perform janitorial services between the hours of 4:30 p.m. and 12:00 a.m. (Midnight) each day the Clinic is open. The COTR will coordinate access to the medication room for the quarterly cleaning. 11. Safety and Security: 11.1.Contractor shall consider the clinical environment and instruct his/her personnel in applicable safety precautions, Infection Control and special requirements. These requirements may include, but are not limited to, such conditions as cleaning of human secretions, blood, etc., and both floor and wall stain removal. (Contractor shall be notified of isolation areas that need terminal cleaning. These areas require the use of gloves, gowns, masks and shoe covers provided by the PVAMC.) This shall be accomplished immediately upon request of the Contracting Officer or COTR. The Contractor shall maintain documentation of this instruction in each contractor employee's file. 11.2Where the Contractor creates a potential hazard to others, the contractor shall place warning signs (contractor provided) or other devices so as to provide adequate protection from hazard. 11.3Contractor shall be responsible for ensuring all equipment, tools and supplies used in performance of a contract resulting from this solicitation meet necessary safety requirements and employees have full working knowledge of their use. 11.4Contractor provided gloves to be worn at all times when handling refuse. Hand washing is required after glove removal. 12.Training:Contractor shall provide training to all personnel used to carry out the specifications of a contract resulting from this solicitation. Documentation of training will be provided to the COTR upon request. 12.1.Mandatory Training: The following training must be given to any and all employees before they perform any work at the Bremerton CBOC: Privacy Protection Blood borne pathogens VA contractor personnel policies Safety Training Handling of Hazardous Waste: Safety precautions, disposal procedures, etc. 12.1.2The above training must be documented by contractor as follows: Employee name Employee SS # Type of training Date (s) of the training Training instructors name Employee and instructors signature at conclusion of training. 12.2.Occupational training: The contractor will train all employees to perform the following cleaning tasks: Germicidal Detergents: Use and dilutions Carpet Cleaning: Vacuuming, Interim cleaning, deep cleaning Aseptic Cleaning: examination/treatment rooms, restrooms Wall washing Upholstery Cleaning Double-bucket mopping technique Servicing dispensers Spray buffing resilient floors Equipment Use 13.Quality Monitoring:The VA Safety Officer, Clinical Managers, Clinical Supervisors and other VA employees will perform periodic inspections to ensure compliance with the Terms and Conditions of this contract. Copies of the results of these inspections will be provided to the VA Contracting Officer, the Clinic Nurse Manager, the COTR and the Contractor. 13.1. For the purposes of evaluating performance the COTR will ensure spot evaluations are performed at least three times per quarter and documented on Attachment B. Results of these evaluations will be provided to the CO and Contractor quarterly. 14. Special Agency Checks: Contractor personnel will be required to obtain a VA Flash Badge to access the clinic. The contractor will be required to submit the names of all potential staff to the COTR 10 workdays prior to employment. The employee's will be required to travel to either Seattle or American Lake VA campus for Electronic Fingerprinting, the contract employees will provide a resume of form OF 612 and OF 306 plus two acceptable forms of identification. COTR will provide list of acceptable forms of ID. End of Statement of Work
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/697e257a4a5bb3fa9ace4ce7ecaa8663)
 

Document(s)

Attachment
 

File Name: VA260-15-Q-0330 VA260-15-Q-0330.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1873722&FileName=VA260-15-Q-0330-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1873722&FileName=VA260-15-Q-0330-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Puget Sound VA Health Care System;Bremerton - Community Based Outpatient Clinic;925 Adele Ave;Bremerton, WA

Zip Code: 98312
 

Record

SN03646455-W 20150221/150219235516-697e257a4a5bb3fa9ace4ce7ecaa8663 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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