AWARD
X -- Award Notice
- Notice Date
- 2/12/2015
- Notice Type
- Award Notice
- NAICS
- 531120
— Lessors of Nonresidential Buildings (except Miniwarehouses)
- Contracting Office
- Department of the Interior, Bureau of Land Management, Bureau of Land Management, Denver Federal Center, Building 50, Denver, Colorado, 80225
- ZIP Code
- 80225
- Solicitation Number
- l99pl00011
- Archive Date
- 2/20/2015
- Point of Contact
- Sylvia Marquez, Phone: (303) 236-5441
- E-Mail Address
-
smarquez@blm.gov
(smarquez@blm.gov)
- Small Business Set-Aside
- N/A
- Award Number
- DID02213
- Award Date
- 1/27/2015
- Awardee
- Lawrence W Burch, 203 S Highway 27, Burley, Idaho 83318-5750, United States
- Award Amount
- 136644.75
- Description
- LEASE NUMBER: L99PL00011 DELEGATED PROJECT NO.: DID02213 LEASE LOCATION: Burley, ID Agency Name : Bureau of Land Management (BLM) 1. IDENTIFICATION AND DESCRIPTION OF ACTION BEING APPROVED. The Bureau of Land Management (BLM) Contracting officer proposes to enter into a short term contract on a basis of other than full and open competition for continued occupancy of leased space located in Burley, ID. The BLM currently occupies a total of 10,633 rentable square feet (rsf)/ 9,246 usable square feet (usf) of quality office and 52 surface parking spaces located at 200 South 10 East Highway 27, Burley, Idaho. This lease was originally created to occupy the space needs of the Burley Idaho Field Office. The current lease is set to expire on October 30, 2014. Approval is requested to enter into a sole source lease extension with the incumbent landlord without full and open competition for continued occupancy. The lease extension will provide General Services Administration (GSA)-Public Building Systems (PBS), Region 10 ample time to complete the new lease acquisition as well as build out necessary tenant improvements. Region 10 is anticipating occupancy by the beginning of Fiscal Year (FY) 2016. BLM is requesting a term of three (3) years/ zero (0) years firm. 2. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED. Approval has been granted by GSA to allow BLM to enter into a short term sole source lease extension with the incumbent landlord without full and open competition for continued occupancy. The BLM has a continuing need for 10,633 rsf/ 9,246 usf of quality office space and 52 surface parking spaces located at 200 South 10 East Highway 27, Burley, Idaho, under BLM’s delegated lease authority, lease number L99PL00011. Delegated authority was requested by BLM and subsequently granted by GSA to allow BLM to acquire a short term lease extension of a three (3) years term ending October 30, 2017. GSA-PBS requests that new space requests be submitted 18-24 months in advance of a space need. BLM has provided GSA a complete Agency Specific Requirements (ASR) package for the space need located in Burley, ID. Unfortunately, BLM did not have the staff to support requirements development for this location until recently. It is expected, BLM will have the completed ASR available for GSA’s review no later than 18-24 months from current date. With the expiration of the lease, a three (3) year non- firm term extension is needed to provide GSA-PBS ample time to complete the new lease acquisition as well as build out necessary tenant improvements. If GSA-PBS, Region 10 is able to complete the lease acquisition earlier than two years, the non-firm term will allow the government to terminate lease number L99PL00011 upon sixty (60) days written notice to the lessor. The duplication of cost to build out new space that would meet the agency’s specific need for the short term is estimated in excess of $685,828.50. This could be a potential waste to the taxpayer if the cost is duplicated for GSA’s long term solution. The rental rate BLM is currently paying is below market rate as it does not include a tenant improvement component that would be required in alternate space. The estimated annual cost of this lease is $161,621.60 per year ($15.20/RSF/Yr.) for a total contract value of $484,864.80. The delineated area is within the city limits of Burley, ID. 3. IDENTIFICATION OF STATUTORY AUTHORITY. 41 USC 3304 (a) (1): Use of noncompetitive procedures, GSAM 570.405 (c)(1 ): Lease Extensions and FAR 6.302-1: Only one responsible source and no other supplies or services will satisfy agency requirements. 4. DEMONSTRATION THAT THE ACQUISITION REQUIRES THE USE OF THE AUTHORITY CITED. GSAM 570.405 (c)(1) provide the tenant agency the authority the use of noncompetitive procedures when the property or service needed by the agency are available from only one reasonable source and no other type of property or services will satisfy the need of the agency. This lease authority applies to lease extensions in situations where the Government encounters unexpected delays outside of its control in acquiring replacement space. 5. DESCRIPTION OF EFFORTS TO SOLICIT AS MANY OFFERS AS PRACTICAL. On April 17, 2014, the BLM Regional Appraiser, conducted a preliminary market analysis and identified zero (0) existing buildings which would accommodate 10,633 rsf of continuous office and related space and 52 surface parking spaces. On September 10, 2014, an advertisement was submitted on Fedbizops and zero (0) interested parties responded to the advertisement other than the current Offeror. Market research conducted by the Contracting Officer on September 8, 2014 identified zero (0) potential buildings within the delineated area that could satisfy BLM’s space requirement. The Contracting Officer submitted advertisement, contacted local brokers and conducted market research to identify locations which would meet the tenant agency’s needs. Zero (0) properties available for lease exist in the Burley, ID area which meet the space need of contiguous office and related space equivalent to the size of the Subject Property. 6. DEMONSTRATION THAT THE ANTICIPATED COST WILL BE FAIR AND REASONABLE. In accordance with Federal Acquisition Regulation (FAR) 6.303-2(a) (7), the Contracting Officer determines by certifying this document that the anticipated cost to the Government of $13.50/SF NNN to $14.50/SF per rentable square foot is fair and reasonable. Recent market analysis conducted by the Contracting Officer, identified the rental rate within the delineated area ranges from $13.50/SF NNN to $14.50/SF NNN per usable square. Therefore, the market range per rentable square foot is approximately $16.50 to $18.50 per rentable square foot fully serviced and is determined to be fair and reasonable. 7. DESCRIPTION OF MARKET SURVEY CONDUCTED. On April 17, 2014, the BLM Regional Appraiser, conducted a preliminary market analysis and identified zero (0) existing buildings which would accommodate 10,633 rsf on continuous office and related space and 52 surface parking spaces. On September 10, 2014, an advertisement was submitted on Fedbizops and zero (0) interested parties responded to the advertisement other than the current Offeror. Market research conducted by the Contracting Officer on September 8, 2014 identified zero (0) potential buildings within the delineated area that could satisfy BLM’s space requirement. Properties do not exist in the Burley, ID area which provides contiguous office and related space equivalent to the size of the Subject Property. 8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION. Award to other than the current Lessor would require relocation of the entire real property requirement and would cause the Burley, ID Field Office to incur physical move, administrative, tenant improvement, and security expenses which would not be recovered by a competitive procurement. It is estimated, an expense of $26,582.50 would be incurred for the physical move, $21,266.00 for the voice and data move, and an estimated RWA for $297,724.00 would be required to bring “vanilla” office space to the BLM space standards. These costs would not be incurred if the tenants remained at the current location until after GSA has procured a permanent long term lease. 9. LIST OF SOURCES THAT EXPRESSED INTEREST IN THE ACQUSITION. Zero (0) interested parties responded to the fedbizops.gov advertisement other than the current Lessor. 10. STATEMENT OF ACTIONS TO OVERCOME BARRIERS TO COMPETITION. Region 10 has conducted a full and open competition and has made the award to the lowest responsive offeror. This lease extension is required to provide GSA Region 10 and the new GSA lessor ample time to complete the new lease acquisition as well as build out necessary tenant improvements. 11. CERTIFICATIONS AND APPROVAL. By signature on this Justification for Other than Full and Open Competition, the Contracting Officer certifies that the award of a lease extension of 10,633 rsf/ 9,246 usf of quality office space and related space located at 200 South 10 East Highway 27, Burley, ID is in the Government’s best interest and that this justification is accurate and complete to the best of my knowledge and belief. Prepared by: _______________________________ Date_ _________ Sylvia Marquez, Realty Specialist Concurred by:_______________________________ Date ______ _________ Terry L. Baker, Contracting Officer
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/BLM/NBC/Awards/DID02213.html)
- Record
- SN03641653-W 20150214/150212235430-38bd632329be3733d07cc83e488d3d0b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |