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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 25, 2014 FBO #4779
DOCUMENT

R -- CWT Payroll Services (base + 4 options) - Attachment

Notice Date

12/23/2014
 

Notice Type

Attachment
 

NAICS

541214 — Payroll Services
 

Contracting Office

Department of Veterans Affairs;VAMC Manchester;718 Smyth Road;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

VA24115Q0053
 

Response Due

1/26/2015
 

Archive Date

2/25/2015
 

Point of Contact

Julie Lemire
 

E-Mail Address

lemire@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

STATEMENT OF WORK PAYROLL/BOOKKEEPING SERVICES - CWT The contractor shall provide services for the processing of all payrolls, accounts receivables, general ledger entries, rental deductions, and all releases of information associated with compensation Work Therapy (CWT) program and Incentive Therapy (IT) program through completion for the Department of Veterans Affairs, VA Medical Center, 421 North Main Street, Leeds, MA 01053, for one year, and an additional four (4) one-year options to renew at the discretion of the VA. The contractor shall be proficient in an industry certified accounting system such as Quick Books Pro to collect payroll data from both the CWT and IT programs on a routine basis. The contractor is responsible for assuring the hours and piece rate are accurately entered and that the pay reflects the rate established for each particular job assignment. These duties also involve verification, data entry, and the production of reports, quality assurance and data validation initiatives for the Contracting Officer's Representative (COR). The contractor is responsible for processing the payroll through completion for each bi-weekly pay period. This includes the issuance of the bi-weekly checks and invoices. The contractor shall process all invoices for work performed by the CWT/IT programs. The contractor shall verify the quantity of work and the contract price. As with payroll, quality assurance, and data validation for the COR is required. The contractor shall process all invoices/shipping sheets within three (3) working days of completion of the pay period and assure receipt, by the COR, of the payroll to allow for the timely obligation of funds. The estimated number of employees for the bi-weekly payroll processing is between 90-110 individuals. The contractor shall post payments to the proper accounts within two (2) days of payment received. The contractor shall process all program fees, rental deductions, and child support payments as indicated by the COR. The contractor shall process and verify all general ledger entries, as well as maintain a detailed profit and loss. A quarterly as well as annual profit and loss statement will be submitted to the COR. All accounts receivable and general ledger entries shall be posted within two (2) working days of receipt. The COR, at his/her discretion, will drop off, mail, email, or fax any or all data directly to the contractor. In addition, the contractor shall, on a weekly basis, provide an updated CD of the software to the COR. This process must be completed via an "overnight" process if mailing option is used. Contractor shall maintain two checking accounts - one for CWT and one for IT - with a local bank to allow easy access for vendors to cash their checks. The estimated number of hours required to perform the required data entry/payroll services is up to fifteen (15) per week. The contractor shall install a telephone line (at their own expense) for a network connection with this VA Medical center and have a fax machine and E-mail available. The VA Medical center will furnish the contractor with a CD containing the current updated software.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24115Q0053/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-15-Q-0053 VA241-15-Q-0053_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1787777&FileName=VA241-15-Q-0053-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1787777&FileName=VA241-15-Q-0053-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Northampton VAMC;421 North Main Street;Leeds, MA

Zip Code: 01053-9764
 

Record

SN03603856-W 20141225/141223234927-0241be32241adbc8b457b09548b2f896 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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