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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 25, 2014 FBO #4779
DOCUMENT

R -- 612-15-1-1831-0001 - External Consultation - Attachment

Notice Date

12/23/2014
 

Notice Type

Attachment
 

NAICS

541618 — Other Management Consulting Services
 

Contracting Office

Department of Veterans Affairs;VA Sierra Pacific Network (VISN 21);VA Northern California HealthCare System;150 Muir Road;Martinez CA 94553-4668
 

ZIP Code

94553-4668
 

Solicitation Number

VA26115Q0094
 

Response Due

1/2/2015
 

Archive Date

1/7/2015
 

Point of Contact

Jason Hill
 

E-Mail Address

hill@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

Statement of Work External Clinical Consultation 1. SCOPE OF WORK 1.1 The contractor shall perform external clinical consultation. All services shall be provided at the Chico Vet Center, Readjustment Counseling Service (RCS), Region 4B. Chico Vet Center will provide space for consultation meetings. 1.2 The contractor shall work one hour per week to be scheduled when all Chico Vet Center clinical staff can attend. 2. QUALIFICATIONS 2.1 External consultants shall be VHA qualified mental health professionals who are licensed and have completed the credentialing process. The contractor must be board certified and have at least four years mental health experience after completion of postgraduate training. 2.2 The contractor must undergo a government background investigation and receive a favorable adjudication or show proof of previous favorable adjudication. 2.3 The contractor shall be credentialed and privileged in accordance with VHA Handbook 1100.19. 2.4 The contractor shall not have access to VA computers and VHA applications, including Vista, CPRS and CAPRI. 2.5 Contractor personnel shall perform services in accordance with ethical, professional, and technical standards of the healthcare industry consistent with VA policy, regulations, procedures, and protocol. Contractor personnel shall be technically proficient in the skills necessary to fulfill the requirements stated herein including the ability to understand, speak, read, and write the English language 2.6 Current license and/or certification as required for the assigned role. 2.7 Contractor shall be eligible to legally work in the US through the US Citizenship and Immigrations Services "E-Verify System". Vendors can use this web site for registration and begin verifications. https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES 2.8 Contractor shall have a minimum of four years of experience as a clinical consultant and be knowledgeable in PTSD, combat stress and the military culture. 2.9 The Chico Vet Center reserves the right to refuse to accept any Contractor who does not meet the requirements set forth in the Statement of Work. 3. Invoicing and Payment: 3.1 Invoices rendered by the contractor to Chico Vet Center for services furnished under this agreement, will be invoiced in full for each month in which services were performed. No advance payments will be authorized. 3.2 All invoices applicable to this agreement must be submitted no later than thirty (30) days after the end of the contract period. Any problems regarding unpaid invoices should be directed to the Contracting Officer. 3.3 At a minimum, each invoice must contain the following: total cost of services provided, contract number, and remittance address. All invoices must include the name, title and phone number of person to be notified in the event of defective invoicing. 4. SECURITY 4.1 Contractor personnel shall complete all orientation or training requirements specified by each VA facility. 4.2 Background Investigation-the level of background investigation commensurate with the required level of access is: NACI (National Advisory Council on Innovations) 5. Access to and Safeguard of VA Information/Computer Systems: 5.1. Chico Vet Center will not provide contract personnel with access to Vista, CPRS, and/or other files maintained on VA computer systems. 6. Handling of Records Contractor is not allowed to handle any Chico Vet Center records. 9. Training. Contractor is exempt from annual mandatory training, including information security, privacy, compliance and business integrity and other training, by using the mandatory packet, attending training in person, or by going-on-line to complete the training. 10. QUALITY MANAGEMENT 10.1 The Contractor shall perform services under this contract in accordance with the ethical, professional, and technical standards of the healthcare industry, and must meet, or exceed, the current quality assurance standards recognized by Joint Commission and mandated by VHA quality assurance policies and/or performance measures. A copy of these standards, policies, and performance measures may be obtained or viewed by contacting the Contracting Officer who will facilitate access to the requested documents 10.2 The Contractor shall not participate in, nor be a party to, any activities that are in conflict with Federal and/or State guidelines. In the event the Contractor encounters said conflicting situations, the Contractor will notify the COTR or the Contracting Officer to resolve such issues. The Contracting Officer will document and be responsible for resolution of any such situations. Neither the VA nor the Contractor will be responsible for any delays or failures to perform due to causes beyond each party's control. 10.3. All services provided under this contract will be subject to Quality Assurance and Utilization Review procedures of the VA facility. 10.4 The VA facility may cancel an existing Contractor employee agreement if the Contractor employee is found to be unsuitable to continue at the facility or if administrative reasons warrant. Opportunity to improve performance before cancelling an employee agreement is at the discretion of the VA facility. 11. Contract Monitoring Procedures: 11.1 In order to adequately document services provided under this contract, the COTR/designee will collect and manage data related to contract costs and performance.. The COTR/designee is responsible for certifying invoices for services provided. All invoices shall be sent to the VA facility for certification before being sent to Austin for payment. A system for clear and accurate documentation of hours worked for billing purposes will be established with agreement between the COTR/designee and the Contractor 11.2. All record keeping and documentation collected and maintained by the COTR shall be accurate, complete, and current, and is subject to review by the Contracting Officer at any time. After contract award, any incidents of contractor noncompliance with the terms of this contract, as supported by record-keeping documentation, shall be forwarded in a timely manner to the Contracting Officer. 12 Identification, Parking, Smoking, and VA Regulations: 12.1 Contract personnel shall maintain a neat personal appearance and maintain a professional decorum. Contract personnel shall wear protective clothing as required. 12.2 Intoxication, debilitation resulting from drug use, insubordination, theft, patient abuse, dereliction or negligence in performing directed tasks, and possession of weapons is prohibited and grounds for immediate removal from the VA facility. Closed containers, of any nature, are subject to search. 12.3 Violations of VA regulations may result in a citation answerable in the U.S. Federal District Court, not a local district, State, or municipal court. 13. HIPAA Compliance Under HIPAA Privacy and Security Rules, the Contractor providing services under this contract is considered to be a "covered entity," and thus is not required to enter into a Business Associate Agreement with VA. However, the Contractor must observe Public Law 104-191 and all respective regulations implementing this law while providing services under this contract. 14. Quality Assurance and Contract Performance Monitoring: 14.1 In accordance with VA regulations, a record-keeping system will be established and maintained by the COR to ensure contract compliance. 14.2 Before approval of payment of contractor's invoice by the COR, the delinquent medical records report will be reviewed. All delinquent medical records obligations are to be completed prior to certification of the invoice for payment by the COR. 14.3 Documentation via VISTA PCE Encounter Summary will be used to verify clinic encounters. A sampling of medical records will be reviewed to validate the VISTA PCE Encounter Summary. 14.4 Upon verification of services, payment will be authorized by the COR. 14.5 Contractor agrees to provide services which meet or exceed the standards as established by the Joint Commission Accreditation of Hospital Organizations (JCAHO), the Department of Veterans Affairs and regulations of the medical staff bylaws of the VAPAHCS.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANCHCS/VANCHCS/VA26115Q0094/listing.html)
 

Document(s)

Attachment
 

File Name: VA261-15-Q-0094 VA261-15-Q-0094_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1788304&FileName=VA261-15-Q-0094-003.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1788304&FileName=VA261-15-Q-0094-003.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03603554-W 20141225/141223234611-bea7e67a0e1e71d32701794330842544 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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