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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 25, 2014 FBO #4779
DOCUMENT

V -- AIR AMBULANCE FLIGHT - Attachment

Notice Date

12/23/2014
 

Notice Type

Attachment
 

NAICS

621910 — Ambulance Services
 

Contracting Office

Department of Veterans Affairs Rome CBOC;125 Brookley Rd, Room 1258;Rome NY 13441
 

ZIP Code

13441
 

Solicitation Number

VA52815R0067
 

Response Due

1/5/2015
 

Archive Date

3/6/2015
 

Point of Contact

Charlene P. Booth
 

Small Business Set-Aside

N/A
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. Place of Performance: Department of Veterans Affairs Buffalo VA Medical Center 3495 Bailey Avenue Buffalo New York 14215-1129 Department of Veterans Affairs Batavia VA Medical Center 222 Richmond Avenue Batavia New York 14020-1227 Purpose and Objectives: 1. The intent of this Sources Sought Notice is to identify potential offerors capable of providing Air Ambulance transportation services for the Department of Veterans Affairs. LOCATION Most beneficiaries will be transported from Western New York, which includes Batavia, Buffalo and Rochester. However, this does not preclude the transport of beneficiaries from and to other locations outside this area when required. COMPLIANCE All work related to this contract will be performed by the Contractor in accordance with any applicable Federal Aviation Administration (FAA), U.S. Department of Transportation, or Occupational Safety Health Administration (OSHA) regulations, as well as applicable State health and safety regulations, health care accreditation standards (Joint Commission or equivalent accreditation organization), and standard industry practices as defined by the Association of Air Medical Services for air ambulance transportation. PERSONNEL The Contractor will provide the necessary licenses/certificates, competencies, privilege and credentialing in accordance with applicable State(s) and Federal regulation for each employee that will perform services under this contract. INSPECTION The Government has the right to inspect the contractor premises, maintenance records of medical equipment and aircraft(s), flight logs, and dispatch records being used for the contracted services. Furthermore, annually the contractor will provide proof of insurance and copies of any licenses for all staff providing services under this contract. CANCELLATION If the service is cancelled by the Travel Coordinator, the Contractor will be paid for actual nautical miles traveled at the time of the cancellation, plus the necessary nautical miles the Contractor's aircraft must travel to return to its starting location. The return mileage is only reimbursable if the contractor does not have another destination on its flight plan. TIMELINES Upon receipt of the service from an authorized Travel Coordinator via phone call, specifying the Government performance requirements, the contractor dispatch will respond within a reasonable amount of time dependent upon the urgency of transport and coordinate the transportation of the beneficiary. INVOICING The Contractor shall furnish the following information to the receiving facility: 1.Contract Number. 2.Date of flight and number of nautical miles flown. 3.Name and phone number of the authorized ordering Patient Travel Coordinator and facility. 4.Originating and termination points. 5.Name and social security number of each patient. 6.An in-flight medical attendant's report of the patient's status, including vital signs, level of consciousness, drugs administered, details of therapeutic intervention, and the names and qualifications of all attendants working. 7.Any unusual circumstances encountered during the flight, including, but not limited to, inordinate altitudes flown, turbulence, and times associated with these abnormal conditions. After all work has been completed, the Contractor will furnish the information listed above, along with the invoice, directly to the Patient Travel Coordinator who placed the service. The Patient Travel Coordinator will process the invoice for payment. The invoice and required information shall be submitted no later than 15 working days after completion of the service. BUSINESS RELATIONS The working relationship will be assessed based on beneficiary and/or travel coordinator satisfaction and includes the direct professional interaction between contractor and contracting officer. A few of the other requirements of the contract to be monitored, which is not directly related to cost, schedule, or performance are: a.Integration and coordination of all activity needed to execute the contract, change proposal submissions, and the contractor's history of professional behavior with all parties. b.Actively work to eliminate roadblocks to ensure excellent performance. QUALITY MANAGEMENT Contractor will ensure that each beneficiary is treated in a professional manner, keeping in mind diversity of our beneficiaries. Each beneficiary will be treated with the highest quality of care and standards established in the industry. Some of the areas to be assessed are: a.Patient safety b.Medical services c.Equipment and aircraft maintenance program Factor No.Performance IndicatorPerformance StandardAQL - Maximum Allowable Degree of DeviationMethod-Type of Surveillance Reduction when AQL Exceeded 1Patient SafetyConsistent with Standards and Safety Guidelines2 occurrences per yearPatient condition monitored at conclusion of each flight 2Medical ServicesQualified staff to provide appropriate services2 occurrences per yearPatient condition monitored at conclusion of each flight 3Equipment & Aircraft Maintenance ProgramIn accordance with established Local, State and Federal regulations.2 occurrences per yearEquipment and Aircraft maintenance logs reviewed semi-annually 4Dispatch ResponseWithin thirty minutes4 occurrences per yearMonitor through travel coordinator logs 5Air Ambulance ResponseWithin four hours4 occurrences per yearMonitor through travel coordinator logs 6Submit Patient DataWithin fifteen working days2 occurrences per quarterMonitor through travel coordinator 7Submit InvoiceWithin fifteen working days2 occurrences per quarterMonitor through travel coordinator 8Patient SatisfactionPer occurrence1 occurrence per quarterMonitor through travel coordinator 9Professional InteractionPer occurrence1 occurrence per quarterMonitor through contracting officer and travel coordinator 10Integration & CoordinationPer occurrence2 occurrences per quarterMonitor through contracting officer and travel coordinator 11Problem SolvingPer occurrence2 occurrences per quarterMonitor through contracting officer and travel coordinator The contractor must have the skills, certification, and experience to be qualified to perform tasks dealing with Air Ambulance transportation services. Certifications and/or training records may be requested. Response: Responses to this Sources Sought Notice should be able to demonstrate the firm's ability, capability, and responsibility to deliver the service listed above. Responses should include the following information: Business name, address, business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.), and point of contact to include e-mail address and telephone number. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the tasks. Determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business and/or Veteran Owned Small Business set asides. However, if response by either of these firms' types proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 621910. Any offeror capable of providing this service shall notify the Contracting Officer by email within 10 calendar days from the date of the publication of this synopsis. (i.e. no later than January 05, 2015, 2:00 PM EST). All information is to be submitted via e-mail to: Charlene.booth@va.gov
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SyVAMC670/SyVAMC670/VA52815R0067/listing.html)
 

Document(s)

Attachment
 

File Name: VA528-15-R-0067 VA528-15-R-0067.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1788520&FileName=VA528-15-R-0067-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1788520&FileName=VA528-15-R-0067-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03603491-W 20141225/141223234532-604aeb14bd947aabb2ffd5e4547e2a93 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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