Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 20, 2014 FBO #4774
DOCUMENT

J -- PM services FIKE Fire Supression Sys - Attachment

Notice Date

12/18/2014
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office;NCO 19;4100 E. Mississippi Avenue, Suite 900;Glendale CO 80246
 

ZIP Code

80246
 

Solicitation Number

VA25915N0135
 

Response Due

12/31/2014
 

Archive Date

1/3/2015
 

Point of Contact

Aldo Fred Girany
 

E-Mail Address

a
 

Small Business Set-Aside

N/A
 

Description

PM services Explosion Fire Suppression System, OEM: FIKE, SN: 92662803 This is not a solicitation announcement. This is a sources sought synopsis only. The purpose of this synopsis is to gain knowledge of potential qualified sources. Responses to this synopsis will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought synopsis, a solicitation announcement may be published in the FedBizOpps website and/or GSA eBuy website. Responses to this sources sought synopsis are not considered adequate responses to the solicitation announcement. All interested offerors will have to respond to the solicitation announcement if published. 1.0The contractor shall furnish labor, parts, supplies and equipment necessary to provide quarterly preventive maintenance inspections for the equipment listed in this Performance Work Statement. Services shall be performed in accordance with terms, conditions, and specifications contained herein. Equipment is located at the VA Medical Center, Polytrauma Clinic, 14400 Jewell, Aurora Colorado. 2.0HOURS OF COVERAGE 2.1On site hours of coverage are Monday through Friday from 7:30 a.m. to 4:00 p.m., excluding the federal holidays listed as follows: Federal Holidays: New Year's DayDr. Martin Luther King Jr's Birthday Presidents' Day Memorial DayIndependence DayLabor Day Columbus DayVeteran's DayThanksgiving Day Christmas Day Any other day specifically declared a National Holiday by the President of the United States 2.2When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by US Government Agencies. 3.0PARTS 3.1The contractor shall furnish battery replacement every 6 months. 4.0SERVICE MANUALS/TOOLS/EQUIPMENT 4.1The VAMC shall not provide tools, (test) equipment, service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation (such as; operational and service manuals, schematics, and parts list) necessary to meet the performance requirements of this contract. A reference list of applicable service manuals and their respective locations shall be provided to the CO upon request. 5.0SCHEDULED MAINTENANCE 5.1The Contractor shall perform PM Service, with manufacture certified technician, to ensure that the equipment listed in the schedule performs in accordance with the original manufacturer's specifications, NFPA 10, 11, 12, 12A, 17, 69, 96, 750, 2001. Quarterly PM services must be completed by December, March, June, and September, of each contract year. The contractor shall provide a written description of the Preventive Maintenance Inspections (PMI). This description shall include an itemized list of the procedures performed, including electrical safety. PM services shall include, but need not be limited to, the following: Reviewing operating system software diagnostics to ensure that the system is operating in accordance with the manufacturer's specifications. Calibrating and lubricating the equipment. Performing remedial, non-emergent maintenance. Testing and replacing faulty and worn parts and/or parts likely to fail or become faulty or worn. Inspection and replacement of worn or frayed electrical wiring and cables. Returning the equipment to the operating condition and mode Providing documentation of services performed. 5.2All service/repairs shall be performed during normal hours of coverage unless requested or approved by the COR.. The contractor shall provide software updates at no charge. 5.3 All exceptions to the PM schedule shall be arranged and approved in advance with the COR. The Contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained (as applicable). This documentation shall be provided to the COR at the completion of the PM. 5.4Work performed outside the normal hours of coverage, at the request of FSE, shall be considered service during normal hours of coverage and shall be exempt from a labor hour charge. 6.0 UNSCHEDULED MAINTENANCE 6.1As need, the VA will request service quote from the FSE. Additional fund will be added the contract purchase order at the time of service.. 7.0DOCUMENTATION/REPORTS 7.1The documentation shall include detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with the specifications Each ESR must, at a minimum, document the following data legibly and in complete detail: Name of contractor and contract number Name of FSE who performed services Contractor service ESR number/log number Date, time (starting and ending), equipment downtime and hours on-site for service call. VA purchase order number(s) covering the call if outside normal working hours. Description of problems reported by the COR/user (if applicable). Identification of equipment to be serviced: Inventory ID number, Manufacturer's name, device name, model number & serial number, Any other manufacturer's identification numbers. Itemized Description of Service Performed (including, if applicable, costs associated with after normal working hour services) including: Labor and Travel, Parts (with part numbers), Materials and Circuit Location of problem/corrective action. Total Cost to be billed (if applicable - i.e., part(s) not covered or service rendered after normal hours of coverage). Signatures: FSE performing services described. Authorized VA Employee who witnessed service described. NOTE: - Any additional charges claimed must be approved by the COR before service is completed 10.0COMPETENCY OF PERSONNEL SERVICING EQUIPMENT 10.1Each respondent must have an established business, with an office and full time staff. The staff shall include a fully qualified FSE and fully qualified alternate FSE. 10.2"Fully Qualified" is based on successful completion of factory training and experience in the field. For training, the FSE shall have successfully completed a formalized training program for the equipment identified in the schedule. 10.3The FSEs shall be authorized by the contractor to perform the maintenance services. All work shall be performed by fully qualified competent FSEs. The contractor shall provide copies of all factory certificates for FSEs showing types of equipment and dates of training for all equipment identified in the schedule. When deemed appropriate, the CO and/or COR reserve the right to prohibit contractor personnel from working on VAMC equipment. 11.0TEST EQUIPMENT 11.1Prior to commencement of work on this contract, the contractor shall provide to the VAMC copies of all current calibration certificates for all test equipment to be used by the contractor on VAMC equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. 12.0VA REGULATIONS Contractor employees shall wear visible identification at all times when on premises of the VAMC. Contractor personnel are responsible for parking in appropriate designated personnel. The VA will not be responsible for parking violation incurred by the contractor. Information on parking is available from the VA police station. Smoking is prohibited inside any VA facility. Possession of firearms is prohibited. Enclosed containers, including tool boxes, may be subject to search at the discretion of the VAMC. 13.CONTRACT SECURITY 13.1. GENERAL Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subjected to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Compile with the attachment. 14.0 Quality Assurance TaskIDIndicatorStandardAcceptable Quality LevelMethod of SurveillanceIncentive Preventive Maintenance1Routine Preventive Maintenance per manufacture instruction.Quarterly PM (4/year) with battery replace every 6 months 100%Observation and random inspection (auditing) Exercise of Option Period SPECIFIC SERVICE FOR Explosion Fire Suppression System, OEM: FIKE, SN: 92662803 Device TypeManufacturerModel Auxiliary Emergency Power offFikeE10-0069 Relays (2)FikeE10-0069 Relay FikeRC8 Releasing DeviceImperialABG18-23 Container Agent Tank (2)FikeE40-035-SBC Discharge Device (2)Fike Controls AnnunciatorFikeAM Battery (2)Power PatrolSLA1105 Control PanelFikeE10-0066 Power supplyFikeE10-0067 Detecting Perssure Detector (2)Fike
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VARMCCC/VARMCCC/VA25915N0135/listing.html)
 

Document(s)

Attachment
 

File Name: VA259-15-N-0135 VA259-15-N-0135.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1779839&FileName=VA259-15-N-0135-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1779839&FileName=VA259-15-N-0135-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03600519-W 20141220/141218235256-8ab66d0c9de6af91353c33661e248aa4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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