SOLICITATION NOTICE
J -- Maintenace Contract for Mar Cor Purification Systems
- Notice Date
- 12/18/2014
- Notice Type
- Presolicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;VISN17 Network Contracting Activity;7400 Merton Minter Blvd. (10N17/90C);San Antonio TX 78229
- ZIP Code
- 78229
- Solicitation Number
- VA25715R0346
- Response Due
- 1/16/2015
- Archive Date
- 3/17/2015
- Point of Contact
- Ross Futch
- E-Mail Address
-
ross.futch@va.gov<br
- Small Business Set-Aside
- Total Small Business
- Description
- This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. The solicitation number is VA257-15-R-0346. This acquisition is issued as a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-75, effective June 24, 2014. The associated North American Industrial Classification System Code (NAICS) for this procurement is 811219 with a small business standard of 20.5 Million Dollars. This acquisition is solicited as a set-aside for small business. Network Contracting Office 17 requests responses from qualified sources capable of providing the following item(s): The contractor shall provide complete preventive maintenance, repair, water testing and salt delivery for below Mar Cor medical water purification systems. Equipment NameSerial Number BrandEquipment Desc 32111-WS011000150CWP 102H 32111-WS023145CWP 32111-WH021302560 :EE1171WRO 300H 32111-WH011302537WRO 300H 32111-WH031302538: EE1171WRO 300H Mulitmedia Filter7 CuftQuantity (1) Walter Softener7 CuftQuantity (1) Carbon Filter6 CuftQuantity (4) Services include: System Performance Review - Dialysis water system will receive a full inspection. The service technician on site will document any issues that may affect dialysis water, they will write down their findings on the service report. The System Performance Review includes: (1)Inspect & record Dialysis System Readings Data - Record Reverse Osmosis Water System (RO) readings prior to Contractor Technician servicing the system. (2)Inspect & Record Operations Log Book Data - Review operations log book for completeness, issues and trends Rebuild Pretreatment Heads - Contractor will bring the necessary items to rebuild your Fleck 2850 pretreatment heads including multimedia, softener and carbon filters. This includes a piston assembly and the seals and spacers for the head. This includes up to 6 annually. Multimedia Filter rebed, 7 cuft - As needed Contractor will rebed multiimedia filter by removing the gravel and sand. This includes up to 1 annually. Water Softener Rebed, 7 cuft - As needed Contractor will rebed your water softner by removing the gravel and softener resin and replacing it with new softener resin and gravel. This includes up to 1 annually. Perform & Replace RO Prefilter - Removal of the old pre-filter and exchange with new pre-filter. Perform & Replace Pyrogen - Removal of old pyrogen and exchange with new pyrogen DI Tanks, 14X47, 3.61 cuft - Contractor will bring the 14x47, 3.61 cuft rental DI tanks to the Audie L. Murphy VA Hospital 4th Floor Dialysis Unit, remove the old tanks and connect the new tanks. DI tanks remain the property of Mar Cor Purification and will be exchanged in accordance with MCP's standard. Water Testing (1)AAMI - Contractor will pull AAMI Analysis on product water from the RO and send to appropriate lab IAW schedule of services. (2)Micro Testing (LAL & Bacteria) Contractor will pull water samples for bacteria test and LAL samples and send to appropriate lab IAW schedule of services. Extended Warranty Agreements Supplemental Full Service - The Supplemental CWP Full service Contract includes both the main CWP and the supplemental CWP includes a part replacement agreement, emergency repair, labor and travel during normal business hours. It does not include pretreatment equipment or cleaning and disinfection unless otherwise documented. Mar Cor will be available for servicing equipment 24/7. The Emergency Service only covers calls that are completed Monday - Friday 8:00 AM to 5:00 PM. Contractor will respond within 48 hours of the initial call. Schedule of Services QtyDescriptionPart #Service FrequencyJanFebMarAprMayJunJulAugSepOctNovDec 2System Performance Review SI0002Monthly222222222222 6Rebuild Pretreatment Heads4000-0024Annually6 1Perform & Replace RO PrerfilterSI5000Quarterly1111 2 Perform & Replace PyrogenSI5120Semi-Annually22 2DI Tanks, 14x47, 3.61 cuftPW-48-100-PQuarterly2222 5AAMIAAMI TestAnnually5 10Micro Testing (LAL & Bacteria)Micro TestMonthly101010101010101010101010 1Supplemental: Full Service4000-0082Annually1 30Salt Pellets, 40lbs (up to 30 bags monthly)155-05-184Monthly303030303030303030303030 1Drop Off Disinfection Chemical & Test StripsNAEvery 2 Months111111 B.4 Price/Cost Schedule Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 1Contract Period: Base POP Begin: 02-01-2015 POP End: 01-31-2016 Maintenance contract for preventive maintenance, repair, water testing and salt delivery for the following Mar Cor Medical Purification Systems according to manufacturer specifications: Equipment Name Serial Number Brand Equipment Description 32111-WS01 1000150 CWP 102H 32111-WS02 3145 CWP 32111-WH02 1302560 WRO 300H 32111-WH01 1302537 WRO 300H 32111-WH03 1302538 WRO 300H Mulitmedia Filter 7 Cuft Quantity (1) Water Softener 7 Cuft Quantity (1) Carbon Filter 6 Cuft Quantity (4) 12.00MO____________________________________ 1001Contract Period: Option 1 POP Begin: 02-01-2016 POP End: 01-31-2017 Maintenance contract for preventive maintenance, repair, water testing and salt delivery for the following Mar Cor Medical Purification Systems according to manufacturer specifications: Equipment Name Serial Number Brand Equipment Description 32111-WS01 1000150 CWP 102H 32111-WS02 3145 CWP 32111-WH02 1302560 WRO 300H 32111-WH01 1302537 WRO 300H 32111-WH03 1302538 WRO 300H Mulitmedia Filter 7 Cuft Quantity (1) Water Softener 7 Cuft Quantity (1) Carbon Filter 6 Cuft Quantity (4) 12.00MO____________________________________ 1002Contract Period: Option 2 POP Begin: 02-01-2017 POP End: 01-31-2018 Maintenance contract for preventive maintenance, repair, water testing and salt delivery for the following Mar Cor Medical Purification Systems according to manufacturer specifications: Equipment Name Serial Number Brand Equipment Description 32111-WS01 1000150 CWP 102H 32111-WS02 3145 CWP 32111-WH02 1302560 WRO 300H 32111-WH01 1302537 WRO 300H 32111-WH03 1302538 WRO 300H Mulitmedia Filter 7 Cuft Quantity (1) Water Softener 7 Cuft Quantity (1) Carbon Filter 6 Cuft Quantity (4) 12.00MO____________________________________ 1003Contract Period: Option 3 POP Begin: 02-01-2018 POP End: 01-31-2019 Maintenance contract for preventive maintenance, repair, water testing and salt delivery for the following Mar Cor Medical Purification Systems according to manufacturer specifications: Equipment Name Serial Number Brand Equipment Description 32111-WS01 1000150 CWP 102H 32111-WS02 3145 CWP 32111-WH02 1302560 WRO 300H 32111-WH01 1302537 WRO 300H 32111-WH03 1302538 WRO 300H Mulitmedia Filter 7 Cuft Quantity (1) Water Softener 7 Cuft Quantity (1) Carbon Filter 6 Cuft Quantity (4) 12.00MO____________________________________ 1004Contract Period: Option 4 POP Begin: 02-01-2019 POP End: 01-31-2020 Maintenance contract for preventive maintenance, repair, water testing and salt delivery for the following Mar Cor Medical Purification Systems according to manufacturer specifications: Equipment Name Serial Number Brand Equipment Description 32111-WS01 1000150 CWP 102H 32111-WS02 3145 CWP 32111-WH02 1302560 WRO 300H 32111-WH01 1302537 WRO 300H 32111-WH03 1302538 WRO 300H Mulitmedia Filter 7 Cuft Quantity (1) Water Softener 7 Cuft Quantity (1) Carbon Filter 6 Cuft Quantity (4) 12.00MO____________________________________ GRAND TOTAL__________________ B.5 Delivery Schedule ITEM NUMBERQUANTITYDELIVERY DATE 112.002/1/2015 - 1/31/2016 100112.002/1/2016 - 1/31/2017 100212.002/1/2017 - 1/31/2018 100312.002/1/2018 - 1/31/2019 100412.002/1/2019 - 1/31/2020 CONTRACT CLAUSES AND SOLICITATION PROVISIONS 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (MAY 2014) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008) VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JUL 2014) 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (APR 2014) 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: LPTA (Lowest Price Technically Acceptable) Technical and past performance, when combined, are less important than price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (MAY 2014 The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation. All offerors must be registered in the System for Award Management (SAM) prior to award (www.sam.gov). Proposals are being requested and a written solicitation will not be issued. Paper copies of this solicitation can be obtained by contacting: Ross Futch Tel: 210-694-6310 Email: ross.futch@va.gov Proposal must include company name, company DUNS number, and point of contact information. All responsible sources should submit quotes to Ross Futch via e-mail: ross.futch@va.gov by Friday, 16 January 2015, 4 PM EST.
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