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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 19, 2014 FBO #4773
DOCUMENT

J -- RECOVERY J--Anesthesia Machine - Pre Solicitation - Erie - Solicitation will be posted on 12/22/2015 Statement of Work will be attached to the Solicitation - Attachment

Notice Date

12/17/2014
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

VA24415Q0254
 

Response Due

12/22/2014
 

Archive Date

1/31/2015
 

Point of Contact

Cynthia J. Lind
 

E-Mail Address

k
 

Small Business Set-Aside

Total Small Business
 

Description

Contractor will provide a quotation for the services requested within this Scope of Work for the following equipment: MFGR: GE HealthcareMFGR: GE Healthcare Model: AESPIREModel: AESPIRE Serial #: AMXL00678Serial#: AMXL00679 EE#: 13394EE#: 13393 Device Type: Anesthesia Machine Device Type: Anesthesia Machine MFGR: GE HealthcareMFGR: GE Healthcare Model: AESTIVAModel: AESTIVA Serial#: AMRK01824Serial#: AMRK01825 EE#: 11773EE#: 11774 All machines include the model 7100 ventilator. Fiscal Year 2015 (period of performance 03/01/2015 - 02/30/2016) Cost per month Fiscal Year 2016 (period of performance 03/01/2016 - 02/30/2017) Cost per month Fiscal Year 2017 (period of performance 10/01/2017 - 09/30/2018) Cost per month Fiscal Year 2018 (period of performance 10/01/2018 - 09/30/2019) Cost per month Fiscal Year 2019 (period of performance 10/01/2019 - 09/30/2020) Cost per month QUALIFICATION OF BIDDERS: Bids will be considered only from bidders who are regularly established in the service called for and who, in the judgement of the Contracting Officer are Please The bidder must provide documentation to verify their competency to work on the equipment upon submittal of a quotation. The documentation may consist of a letter from the Manufacturer verifying the service representative has been trained or a Manufacturer's training certificate or experience, with this specific equipment, that can be verified thru references from current and/or previous customers. The Contracting Officer reserves the right to refuse bidders who do not satisfactorily demonstrate these requirements. INSPECTION OF PREMISES AND EQUIPMENT: Bidders shall visit the Medical Center to fully inform themselves regarding the conditions under which the services are to be performed. They shall make technical inspections of the equipment to ensure a thorough knowledge of existing conditions. Submission of an offer to maintain the equipment shall constitute acceptance of equipment in the existing condition. If the equipment is not in acceptable working condition, the cost to bring the equipment into an acceptable working condition will be included in the cost of the contract. The Contracting Officer reserves the right to either order the equipment repaired or delete the specific item of equipment from the contract. SERVICE: Service shall consist of preventive maintenance inspections. The preventive maintenance inspections may require cleaning of internal breathing circuit, lubricating, adjusting, calibrating, the installation of PM kits and any other work that would be required by the manufacturer's established preventive maintenance procedure. The bidder will coordinate all services through the Biomedical Engineering Contracting Officers Representative (COR) and must obtain approval before performing any service or using any parts or supplies that are not covered under the contract. Preventive Maintenance inspections will be performed between the hours of 8:00am and 4:30pm, Monday through Friday, unless otherwise approved by the Biomedical Engineering COR. The Contractor will confirm the date of the preventive maintenance inspection 48 hours prior to the date of the planned visit. REPORTS: The Contractor's representative shall report to the Medical Center Police office to sign-in and obtain a contractors identification badge prior to performing any preventive maintenance inspections. After obtaining a contractors identification badge the Contractor's representative shall notify the Biomedical Engineering COTR to inform them of their presences on station. Upon completion of the service call the Contractor's representative shall inform the Biomedical Engineering COTR and provide a copy of the service report. The report shall include 1) date of service 2) equipment serviced 3) action taken 4) parts replaced 5) any costs not covered under the service contract 6) signature of authorized VAMC official 7) copy of all pertinent data and test results against the equipment. EMERGENCY REPAIRS: Emergency repairs will be on an as needed basis. The VAMC will fund the repairs on a fee for service arrangement at the Contractor's normal hourly billing rate. A service technician must arrive at the Medical Center within fortyeight (48) hours to evaluate or initiate repair of the equipment. Once repair work has commenced, it is expected that the repair will be completed as expeditiously as possible to minimized the downtime. Upon acceptance of the contract, emergency work will only be accepted if ordered by an authorized VAMC employee. 1. Jerry Skalko, Spvr. Biomedical Equipment Support Specialist, COR 2. Steve Sommers, Biomedical Equipment Support Specialist 3. Ann Pesta, Biomedical Equipment Support Specialist 4. Ken Watkins, Medical Equipment Repairer 5. Chief of Engineering Any work directed by any other VAMC employee or unauthorized work completed by the Contractor shall be at the liability of the Contractor. All work shall be performed in accordance with all commercial "good manufacturing practices". REPLACEMENT PARTS: Only new standard parts (produced by the manufacturer of the equipment or equal thereto) shall be furnished and installed by the Contractor. All parts shall be of current manufacture and shall have full versatility with presently installed equipment. The Contractor must obtain approval from the Biomedical Engineering COR before using any parts or supplies that are not covered under this contract. FREQUENCY OF INSPECTIONS: The AESPIRE anesthesia machines will receive two (2) preventive maintenance inspection per contract year. The preventive maintenance inspections will be performed during the months of September and March of each contract year. The AESTIVA anesthesia machines will receive two (2) preventive maintenance inspections per contract year. The preventive maintenance inspections will be performed during the months of September and March of each contract year. In no event shall the schedule be deviated from by more then two (2) weeks without the approval of the Contracting Officer. PAYMENTS: Payments will be made in accordance with the established schedule and after receipt of properly prepared invoices. Invoices shall be billed on a monthly basis. Invoices must contain the Contractors billing address, invoice number, invoice date and current purchase order number. Invoices may be submitted directly to: Financial Services Center P.O. Box 149971 Austin, Texas, 78772. CANCELLATION: If during the contract period the equipment is deemed, by the Government, to be irrepairable, not cost effective to be repaired or is replaced with new equipment, the VA Medical Center reserves the right to delete the applicable equipment from the contract and/or cancel the entire contract thirty (30) days after notifying the Contractor of the intent to cancel the contract. Work not performed by the Contractor will be deducted from the contract on a pro-rata basis. TRAINING: a.Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis, as long as the contract is in place, the VA security/privacy awareness training (contains VA's security/privacy requirements) within 1 week of the initiation of the contract. b.Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on an annual basis, as long as the contract is in place, an acknowledgment that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. By signing the Rules of Behavior on behalf of the vendor, the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA's information and information systems. c.The contractor shall provide to the VA COTR a copy of the completed training certificate(s). PERFORMANCE MEASURES: The Contractors performance will be evaluated for each contract year. Documentation will be maintained by the COTR on the Contractors compliance with the performance measurements. Failure to meet the performance requirements could result in the loss of future consideration for a contract. The performance measurements are: 1.The Contractor must obtain an Identification badge, from the Police office, and notify the Biomed department of their arrival on station. This must occur each time the Contractor arrives on station to perform preventive maintenance inspections or repairs. 2.The Contractor must perform the preventive maintenance inspections during the months scheduled, according to the contract. 3.The Contractor will provide all preventive maintenance and repair documentation to the Biomedical Engineering department. 4.The Contractor must provide copies of the Completion Certificate for Privacy Awareness training to the COR before December 31 of each contract year. Attached to this scope of work is an example of the Contractor's Performance Report. The Contractor's performance on the 4 measures will be documented on this report on a quarterly basis. BACKGROUND INVESTIGATION: In accordance with the memo, subject: Contractors Excepted from Background Investigations and Screenings, dated Feb. 8, 2007, a background investigation is not needed for this contractor. The contractor does not meet the requirements for a background investigation, based on the clarification, provided in the memo, which states: "Contract personnel with limited and intermittent access to equipment connected to facility networks where PHI may be resident, including medical equipment contractors who install, maintain and repair networked medical equipment such as CT scanners, EKG systems, ICU monitoring, etc. Here medical facilities must have a VA Business Associate Agreement with the vendor to assure compliance with the requirements of the Privacy Act of 1974 and the Health Insurance Portability and Accountability Act of 1996."
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24415Q0254/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-15-Q-0254 VA244-15-Q-0254_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1778183&FileName=VA244-15-Q-0254-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1778183&FileName=VA244-15-Q-0254-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: ERIE VA Medical Center;135 East 38th Street Boulevard;Erie, PA 16504;Services are for the Erie VA

Zip Code: 16504
 

Record

SN03598712-W 20141219/141217234626-9f79351c10ebebb9f01b6063ab2f2320 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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