SOLICITATION NOTICE
99 -- Draft RFP - EOD Small Robots - Draft SOW
- Notice Date
- 12/12/2014
- Notice Type
- Presolicitation
- NAICS
- 334511
— Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing
- Contracting Office
- AFICA - AFICA- CONUS
- ZIP Code
- 00000
- Solicitation Number
- FA8051-15-R-0001
- Archive Date
- 1/16/2015
- Point of Contact
- S. Chase Cooper, Phone: 8502836844
- E-Mail Address
-
stephen.cooper.15@us.af.mil
(stephen.cooper.15@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Draft SOW for EOD Robot requirement THIS NOTICE IS ISSUED AS A DRAFT RFP ANNOUCEMENT FOR INFORMATION PURPOSES ONLY. This notice DOES NOT constitute a Request for Proposal or complete package outlining the technical competencies/qualifications of the prospective contractor, nor does it represent any commitment by the Government. Since this is a Draft RFP announcement, no evaluation letters and/or results will be issued. No reimbursement will be made for any costs associated with this announcement. A solicitation does not presently exist. -------- DRAFT -------- FROM: 772 ESS/PKD 139 BARNES AVE, BLDG 1120 TYNDALL AFB FL 32403 SUBJECT: Explosive Ordnance Disposal (EOD) Small Robot - Request for Proposals (RFP) 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 2. This requirement is being solicited as full and open competition. The NAICS code for this acquisition is 334511 and the Small Business size standard is 750 employees. All proposals must include a small business subcontracting plan, if applicable. 3. Basis for Award. 772 ESS intends to issue a Firm Fixed Price (FFP) requirements contract to the contractor who is determined to propose the best value to the Government, for performance of all the tasks required in the Performance Work Statement (PWS) (Attachment 1). 4. Best Value Evaluation. For this procurement, the Best Value determination will be made on a trade-off basis. The following factors will be used to evaluate offers: A) Price, B) Technical Approach, and C) Past Performance. Trade-offs may occur between Factors A) Price and B) Technical Approach. The evaluation factor of Technical Approach is significantly more important than the evaluation factor of Price. Factor C) Past Performance will be evaluated as Acceptable or Unacceptable. The responses to this RFP are intended to be evaluated, and award made, without discussions unless discussions are deemed to be necessary. The following process will be followed: A. Price. Total evaluated price will be determined by multiplying the quantities identified in the Price Sheet by the proposed unit price for each Contract Line Item Number (CLIN). The extended amounts for each CLIN will then be totaled to obtain the total for each performance period. The extended total for the basic performance will then be added to the extended total for each Option period, to obtain the total evaluated price. Evaluation of option prices will not obligate the Government to exercise options. B. Technical Approach. This factor will be determined through government testing of the proposed system and evaluation of how well the proposal meets the requirements outlined in the SOW. The offeror's proposal must adequately describe their approach to meeting the Government's needs of maintenance logistics. The technical capabilities of the system will be evaluated through the two phase Government testing as described in the Testing Plan (Attachment 2). A system that does not meet the Key Performance Parameters (KPP's) will not be eligible for award. C. Past Performance: The offeror shall provide examples of past performance (contract number, location, POC, contact information) for services performed in the last three (3) years. Recent and relevant Past Performance will be evaluated based on an assessment of performance under previous contracts. Relevant Past Performance is defined as efforts involving similar scope and magnitude of effort and complexities this solicitation requires. In conducting the Past Performance evaluation, the Government reserves the right to use both the information provided in the offeror's Past Performance proposal and information obtained from other sources available to the Government, to include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), or other databases; interviews with Program Managers, Contracting Officers and Fee Determining Official; the Defense Contract Management Agency (DCMA), and commercial sources. The Government will evaluate past performance as it relates to the SOW requirements. Past Performance will be evaluated as either Acceptable or Unacceptable. A rating of Unacceptable will render a proposal ineligible for award. A lack of Past Performance will not be evaluated favorably or unfavorably and will therefore be evaluated as Acceptable. 5. Price Sheet. The CLIN pricing structure in the Price Sheet (Attachment 3) is based on the estimated number of purchases each year. Contractors are required to fill in the unit price for all CLINs identified in the Price Sheet. Failure to fill in all spaces for unit and total CLIN in the Price Sheet will render the offer unacceptable and the Government will not consider the offer for award, in the absence of discussions. The Unit Price should be rounded to the penny to avoid rounding errors; be consistent with the pricing submitted on the proposal, including any discounts. The Price Sheet Spreadsheet in this workbook is not to be altered except for filling in the unit prices proposed for each labor category. Extended totals will be automatically calculated by the spreadsheet. Since the Government intends to award without discussions, contractors are encouraged to offer their most advantageous pricing. Failure to comply with instructions will render the quote Unacceptable and ineligible for award in the absence of discussions. 6. Testing Instructions. Offerors are responsible for providing a system for Government evaluation and testing. Evaluation and testing will occur in two phases: Phase 1: Offerors are responsible for delivering a system to the AFCEC facility on Tyndall AFB by the proposal due date in Paragraph 7. If shipping via conventional mail services, ship to the Contracting Officer, ******* at ****************************. Please contact the Contracting Officer if intending to use other delivery options. Delivery is FOB destination and is at the offeror's expense. The Government is responsible for any robotic system once it has arrived on site. Offerors should include any training material required to use the system. Offerors may, but are not required to, have a representative on site prior to testing for training and demonstration purposes. Once tested and evaluated, approximately 5 systems will be chosen to advance to Phase 2. Systems that do not advance to Phase 2 will be shipped back to the offeror at the Government's expense. Phase 2: The Government will transport the five chosen systems to the National Institute of Standards and Technology (NIST) facility in Gaithersburg, MD for further evaluation. Offerors are highly encouraged (though not required) to send a representative to run their system through the tests. Systems will be tested and then shipped back to the offerors at the Government's expense. 7. Additional Instructions to Offerors. Vendors shall respond to this RFP via email by *******************. All proposals should be sent to the Contracting Officer, **********, at ********* before the due date and time specified. Any proposal, modification, or revision of a proposal received after the exact time specified for receipt of quotes is "late" and may not be considered. Contractors are authorized to submit up to two proposals and/or systems. All offers must list your DUNS number, CAGE code, and Federal TIN with Company name, POC, and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit https://www.sam.gov. Lack of registration in the SAM database will make an Offeror ineligible for award. Vendor must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer. If you are not currently registered, please visit the following website https://wawf.eb.mil/ to complete your registration. 8. Questions. All questions regarding the RFP package must be submitted to the above e-mail address by ****************. Any questions asked over the telephone will not be answered. 9. Organizational Conflicts of Interest: All offerors shall identify any conflict of interest or appearance issues that might be a potential Organizational Conflict of Interest. 10. Notice to Offeror: The Government reserves the right to cancel this RFP, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. Submitted offers shall be valid for 90 days after the closing date of the RFP. 11. Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date for receipt of quotes. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs. S. CHASE COOPER Contracting Officer Attachments: 1. Statement of Work 2. Testing Plan 3. Price Sheet 4. Clauses 5. Contractor Questionnaire --------- DRAFT --------
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