Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 14, 2014 FBO #4768
DOCUMENT

G -- Substance Abuse Treatment Program (SATP) - Attachment

Notice Date

12/12/2014
 

Notice Type

Attachment
 

NAICS

623220 — Residential Mental Health and Substance Abuse Facilities
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
 

ZIP Code

33744
 

Solicitation Number

VA24815Q0219
 

Response Due

12/23/2014
 

Archive Date

2/21/2015
 

Point of Contact

Annette Whitfield
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and proposals are being requested. A written solicitation will not be issued. The solicitation number is VA248-15-Q-2912 and is issued as a Request for Quotes (RFQ), unless otherwise indicated herein. The associated North American Industrial Classification System (NAICS) code for this procurement is 623220 with a small business size standard of $15M. This solicitation starts 12/12/2014 and will end 12/29/2014 at 4:00 pm EST. The Department of Veterans Affairs, C.W. Bill Young VA Medical Center, hereafter referred to as CWBYVAMC, 10000 Bay Pines Blvd., St. Petersburg, FL has a need for a total of seven (7) reserved beds in a Residential Mental Health and Substance Abuse Facility, located in Pinellas County Florida. NOTE: Two (2) of the beds must be reserved for veterans supervised and/or monitored by the Department of Corrections. (See Section F of SOW) This is a Firm Fixed Price contract. The anticipated contract Period of Performance (POP) shall be for an initial twelve (12) month period effective on or about January 1, 2015 thru December 31, 2015, with up to three (3) one-year extensions through December 31, 2018. Extension option years will be exercised at the discretion of the Government. SCOPE OF WORK: Services shall be furnished to beneficiaries for whom such care is specifically authorized by the Department of Veterans Affairs. Care shall include, but not limited to, a supervised alcohol and drug-free environment, active affiliation with Narcotics Anonymous (NA) and Alcoholics Anonymous (AA) programs, supportive Social Services, structured and group activities, physical activities, and individual counseling as required (with special emphasis on vocational rehabilitation in collaboration with VA program resources). It is further agreed that beneficiaries receiving care under this contract shall receive basic health and personal hygiene maintenance, monitoring of medications, and any other service or supplies normally provided without extra charge. CLINS CLINSDESCRIPTIONQTYUNITPRICETOTAL 00012 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. Base Year: January 1, 2015 - December 31, 201512MO 00025 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. Base Year: January 1, 2015 - December 31, 201512MO BASE YEAR TOTAL: CLINSDESCRIPTIONQTYUNITPRICETOTAL 10012 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. 1ST Option Yr: January 1, 2016 - December 31, 201612MO 10025 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. 1ST Option Yr: January 1, 2016 - December 31, 201612MO 1st OPTION YEAR TOTAL: CLINSDESCRIPTIONQTYUNITPRICETOTAL 20012 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. 2nd Option Yr: January 1, 2017 - December 31, 201712MO 20025 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. 2nd Option Yr: January 1, 2017 - December 31, 201712MO 2nd OPTION YEAR TOTAL: CLINSDESCRIPTIONQTYUNITPRICETOTAL 30012 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. 3RD Option Yr: January 1, 2018 - December 31, 201812MO 30025 Beds in transitional housing for veterans referred by Substance Abuse Treatment Program. 3RD Option Yr: January 1, 2018 - December 31, 201812MO 3RD OPTION YEAR TOTAL: AGGREGATE TOTAL: $_________________________________ Evaluation Criteria 1.Technical Capability 2.List of Case Management Personnel with qualifications, certifications and/or licenses (Social Worker, Mental Health Counselor, Psychologist, etc.) 3.Past performance 4.Price BASIS FOR AWARD: Award will be made to the lowest price offeror that is determined to be technically acceptable. Please direct all questions regarding this procurement to Annette Whitfield, Contract Specialist by phone at 727-399-3333 or via email Annette.Whitfield@va.gov All vendors must be registered and complete all entries in the System for Award Management (SAM) in order to be considered for award. Potential vendors may register at the following web site: https://www.sam.gov/portal/public/SAM/ Also your quotes must list your DUNS number, CAGE code, and Federal TIN with Company name, POC and phone number. If you need to obtain or renew a DUNS number or CAGE code, please visit www.sam.gov. The following RFQ provisions apply to this Acquisition: 52.217-5 Evaluation of Options (Jul 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days, prior to contract expiration. 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 48 (months) (years). (End of Clause) The following contract clauses apply to this Acquisition: 52.203-3Gratuities 52.203-17Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights 52.204-4Printed or Copied Double-Sided on Recycled Paper 52.204-7System for Award Management 52.204-13System for Award Management Maintenance 52.212-1Instructions to Offerors 52.212-2Evaluation - Commercial Items When Using Evaluation Factors 52.212-3Offeror Representations and Certifications 52.212-4Contract Terms and Conditions 52.225-25Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran - Representations and Certifications 52.232-39Unenforceability of Unauthorized Obligations 52.232-40Providing Accelerated Payments to Small Business Subcontractors 52.233-4Applicable Law for Breach of Contract Claim 52.212-5Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items "52.203-6Restrictions on Subcontractor Sales to the Government, with Alternate I "52.204-10Reporting Executive Compensation and First-Tier Subcontract Awards "52.209-9Updates of Publicly Available Information Regarding Responsibility Matters "52.209-10Prohibition on Contracting with Inverted Domestic Corporations "52.219-8Utilization of Small Business Concerns "52.219-28Post Award Small Business Program Representation "52.222-3Convict Labor "52.222-19Child Labor - Cooperation with Authorities and Remedies "52.222-21Prohibition of Segregated Facilities "52.222-26Equal Opportunity "52.222-35Equal Opportunity for Veterans "52.222-36Equal Opportunity for Workers with Disabilities "52.222-37Employment Reports on Veterans "52.223-18Encouraging Contractor Polices to Ban Text Messages While Driving "52.225-13Restrictions on Certain Foreign Purchases "52.232-33Payment by Electronic Funds Transfer VAAR Clauses: 852.203-70Commercial Advertising (JAN 2008) 852.203-71 Display of Department of Veterans Affairs hotline poster 852.216-70 Estimated quantities 852.228-71 Indemnification and Insurance (JAN 2008) 852.232-72Electronic Submission of Payment Requests (NOV 2012) 852.237-70Contractor Responsibilities (APR 1984) STATEMENT OF WORK 1.Services shall be furnished to beneficiaries for whom such care is specifically authorized by the Department of Veterans Affairs. It is understood the type of patients to be cared for under this contract will normally require care and services above the level of room and board. Care shall include, but not limited to, a supervised alcohol and drug-free environment, active affiliation with Narcotics Anonymous (NA) and Alcoholics Anonymous (AA) programs, supportive Social Services, structured and group activities, physical activities, and individual counseling as required (with special emphasis on vocational rehabilitation in collaboration with VA program resources). It is further agreed that beneficiaries receiving care under this contract shall receive basic health and personal hygiene maintenance, monitoring of medications, and any other service or supplies normally provided without extra charge. 2.The per diem contract rate will be a firm fixed price at an all-inclusive rate. 3.Absences of the parties from the residential facility in excess of 48 hours will not be reimbursable, except with the prior approval of the Chief, Substance Abuse Treatment Program (SATP), Mental Health & Behavioral Sciences Service, C.W. Bill Young Veterans Administration Medical Center (CWBYVAMC). Should a patient referred to a transitional residence absent him/herself in an unauthorized manner, payment for services for that veteran to the contract facility would be continued for a maximum period of two (2) days provided there is an active outreach attempt on the part of the agreed facility staff to return the veteran to the transitional residence and a strong likelihood that the patient will return. Management of program dropout will be an element of the quality assurance review of this program. 4.In the event a beneficiary receiving residential facility care under this contract dies, the facility shall promptly notify the Veterans Administration Office authorizing admission and immediately assemble, inventory, and safeguard the patient's personal effects. The funds, deposits, and effects left by Veterans Administration patients upon the premises of the residential facility shall be delivered by the facility to the person or persons entitled thereto under the laws currently governing the halfway house for making disposition of funds and effects left by patients, unless the beneficiary died without leaving a will, heirs, or next of kin who are capable of inheriting. When disposition has been made, the itemized inventory with a notation as to the disposition of the funds and effects shall be immediately forwarded to the Veterans Administration Office. Should a deceased patient leave no will, heirs, or next of kin, his personal property and funds, wherever located, vests in and becomes the property of the United States in trust. In these cases, the residential facility shall forward an inventory of any such property and funds in its possession to the appropriate Veterans Administration Office and shall hold them (except articles of clothing necessary for proper burial) under safeguard until instructions are received from the Veterans Administration concerning disposition. 5.It is agreed that the residential facility will notify the authorizing VA Medical Center immediately when a medical emergency requiring hospitalization occurs. It is agreed that the veterans will be readmitted to the assigned halfway house who reported the emergency, or to an appropriate VA facility. When such readmission is not feasible because of the nature of the emergency, it is agreed that hospitalization in a non-Federal hospital may be accomplished provided VA authorization is obtained or notification is furnished to the VA within 72 hours after admission. If hospitalization of non-emergency nature is required, it is agreed that readmission to the VA hospital shall he accomplished promptly. 6.The residential facility agrees and warrants it does not maintain nor provide dual or segregated patient facilities which are segregated on the basis of race, creed, color, or national origin. The residential facility may neither require such segregated use by written or oral policies, nor tolerate such use by local custom. The term facilities shall include but not be limited to rooms, wards, sections, eating areas, drinking fountains, entrances, etc. It is agreed the Veterans Administration will have the right to inspection of the residential facility and all appurtenances by an authorized representative(s) designated by the Veterans Administration to determine whether acceptable standards are maintained and adequate care is being rendered. 7.The residential facility agrees to accept referral of and to provide all services specified in this contract for any person determined eligible by the Chief, SATP Program or his designee regardless of race, color, religion, sex or national origin of the person for whom such services are ordered. In addition, the halfway house warrants that subcontracting shall not be resorted to as a means of circumventing this position. 8.The contractor shall furnish each veteran authorized care under this agreement with the following basic services: a.A drug and alcohol-free supervised environment which will be staffed on a 24-hour basis; b.Room and board for both male and female veterans in separate living quarters; c.Laundry facilities for residents to do their own laundry; and provision of laundry supplies. d.Therapeutic and Rehabilitative Services determined to be needed by the individual patient and the VA case manager. Services which the contractor must be able to furnish include: (1) Structured activities: i.e. resident participation in group sessions dependent upon resident preference and the VA case manager and residential treatment setting staff recommendations; (2) A variety of group activities, including physical activities, as appropriate; (3) Instruction in and assistance with health and personal hygiene maintenance as appropriate: provision of soap, shampoo, deodorant, toothpaste, toothbrush, etc. (4) Supportive social service, in collaboration with the case managers. VA or other community resources: (5) Professional counseling as required, including emphasis on self-care skills, adaptive coping skills and, as appropriate, vocational counseling, in collaboration with VA program or community resources; (6) Opportunities for immediate learning and/or development of responsible living with a goal of achieving a more adaptive level of psychosocial functioning; (7) Length of stay at the facility will be initially authorized for up to 30 days and can be authorized up to 90 days with the approval of the VA case manager and the Chief of SATP at the Bay Pines VA Healthcare System. The beneficiary may not be provided care for a period in excess of that unless such extension authorization is provided in writing by the Contracting Officer. (8) Support for an alcohol and/or drug-free lifestyle. (9) Opportunities for: (a)Learning and internalizing knowledge of the illness and/or recovery process; (b)Improving social skills; (c)Improving personal relationships: e.The facility must he easily accessed by public transportation and located within a 20 mile radius or 30 minutes from the CWBYVAMC located at 10000 Bay Pines Blvd, Bay Pines, Florida, 33744. f.The contractor may work with veterans who are being supervised and or monitored by the Department of Corrections. 10. Dietetic Services a.Patient dietary needs shall he met in accordance with sound medical practice. b.At least three nutritious meals, or their equivalent, shall he served daily at regular times with not more than a 14-hour span between evening meal and breakfast of the following day. Bag lunches will be provided if the veteran will not be present at the Facility for lunch for appropriate appointments or activities in the community. Between meal or bedtime snacks of nourishing quality shall he offered, as well as resident preparation in menu planning and food preparation activities. Acceptable dining rooms must be provided. c.There shall be evidence that food is prepared, served, and stored under sanitary conditions. Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment and work areas, and proper waste disposal. d.The addition of nutritious snacks to the requirements for board is particularly indicated for SATP patients. Many of these patients are either undernourished or have developed poor eating habits or both, because of their chronic psychiatric disorder, including alcohol and/or drug abuse behaviors. e.The local VA Medical Center dietitian may consult with the initial inspection team and the team making subsequent assessments, in evaluating not only the printed menus but the patients' satisfaction with meals and the actual consumption of food offered. 11. Records and Reports a.An individual clinical record will be developed by staff at the providing facility, and maintained by the residential treatment staff on each veteran out-placed under this contract. b.The Residential Treatment Program must comply with the requirements of the "Confidentiality of Certain Medical Records" (38 U.S.C. 7332), and the "Confidentiality of Alcohol and Drug Abuse Patients Records" (42 CFR. Part II) when appropriate, and shall he part of the contract agreement. c.All case records will be maintained with such security and confidentiality as required and will be made available on a need-to-know basis to appropriate VA staff members involved with the treatment program of the veterans concerned. d.The clinical record maintained by the non-VA residential treatment program will include: (1) Reasons for referral; (2) Essential identifying data relevant to the veteran and veteran's family; (3) Data relating to the veteran's admission, to include the targeted individual goals for constructive changes which are to be attained during the veteran's stay at the residential treatment setting; (4) Record or log of medical prescriptions issued by physicians; (5) Reports of periodic reevaluation by program staff, to include any measures of movement toward rehabilitation goals; and (6) Final summaries on each veteran who leaves the program, to include a description of beneficial changes realized during the residential period, reasons for leaving, the veteran's future plans, and, if possible, follow-up locator information. (7) Upon discharge or death of the patient, medical records on all beneficiaries will he retained by the Residential Treatment Center for a period of at least three (3) years following termination of care. (8) In addition to the clinical record maintained by the non-VA residential treatment staff, a consolidated health record (CHR) will be maintained in the local VA Mental Health Outpatient Program for each veteran in contract placement and those seen by ongoing outreach efforts. These records will meet the standards required by the Psychiatry Service. All community-based visits will he recorded and monitored separately for reporting purposes for the duration of the project and will he included in the VA medical center's workload reporting. (9) The non-VA residential treatment program will provide copies of each veteran's treatment plan to the VA Medical Center when it is completed. Treatment plans may be completed by VA HCHV teams on VA forms if treatment planning is conducted with inclusion by contract setting staff. The program will send a copy of the final summary to the VA Medical Center within 1 month of the veteran leaving the setting. 12. Drugs and Narcotics: Medications and narcotics shall he properly stored and controlled, and proper issuance upon orders from physicians shall he provided for and recorded. 13. Fire, Safety and Sanitation Practices: Acceptable safety and sanitation practices shall be observed throughout the facility. The buildings shall conform to the requirements for the "Board and Care" requirements for the type occupancy in the latest edition of the life Safety Code (National Fire Protection Association #101) in effect on the date of award of the contract. The Halfway House warrants that the buildings conform to all applicable local and state tire and safety regulations. 14.Licenses and Accreditation: a.All contract facility residential treatment settings muse be licensed as require for the particular setting under State or Federal authority. b.Accreditation and Licensing. Accreditation by the Joint Commission on Accreditation of Healthcare Organizations and/or Commission on Accreditation of Rehabilitation Facilities (CARF) is evidence of internal quality assurance mechanisms and is desirable, but not required. Where applicable, the contract facility residential treatment setting must have a current occupancy permit issued by the authority having jurisdiction. c.City, State, and Federal requirements concerning licensing and health codes. 15. Inspections: The Veterans Administration will have the right to inspect the residential facility and all appurtenances by authorized representatives designated by the Veterans Administration without prior notice. A formal report of each inspection will be prepared and forwarded to the medical center Contracting Officer. In accordance with normal contract administrative practices, the following actions can he expected to ensue: a.The facility (potential contractor) will be advised of the findings of the inspection team. b.In the event deficiencies have been noted, the facility will be given a reasonable time to take corrective action and to notify the contracting officer that the corrections have been made. c.Any unsatisfactory conditions noted during a follow-up visit to a residential treatment setting with which the VA has a contract will he reported in writing to the Contracting Officer through the VA Medical Center Director. Satisfactory corrections must be made in a reasonable amount of time. If this is not done, the Contracting Officer will consult with the concerned officials so that suitable arrangements can be made to discharge or transfer patients and terminate the agreement. d.The original copy of the inspection report and pertinent correspondence will he filed in the contract file. 16. Staffing: Sufficient staff must be provided (i.e., in numbers and position qualifications) to carry out the policies, responsibilities, and therapeutic activities of the residential treatment program. a.In residential treatment settings there must be, as a minimum, a full-time staff member or designee available for emergencies 24-hours-a-day, 7-days-a ­week. b.In those instances where a supervised residential setting is linked to a geographically distinct rehabilitation and/or socialization day program, sufficient staff must he provided to staff the necessary therapeutic activities to ensure a meaningful integration of these efforts with those provided in the residential setting. 17. Legal a.The contractor shall comply with the VA patient's Bill of Rights as set forth in section 17.34a, Title 38. Code of Federal Regulations. b.Both residential and ambulatory care settings must meet: (1) If the standards of the Life Safety Code (National Fire Protection Association (NFPA) #101); (2) The tire and safety code imposed by the State law; and (3) City, State, and Federal requirements concerning licensing arid health codes. c.All residential treatment settings must be licensed as required for the particular setting under State or Federal authority. 18. Payment for Services a.It is impossible to determine the exact or estimated amount which will be expended under this contract. It is understood that no obligation will he incurred by the Veterans Administration under this contract until the VA issues authorizations to the residential facility for care of specific beneficiaries. b.If a beneficiary is admitted to and discharged from the residential facility on the same calendar day payment will be made for one day. c.It is understood the halfway house shall not collect twice for services provided, and payments made by the Veterans Administration under this contract will constitute the total cost of halfway house care. d.It is agreed the veteran is to be encouraged to after a reasonable period of time, seek and obtain employment and contribute a portion of the wages earned to be deposited for the patient and released in full to him when discharged. 19.Evaluation Criteria 1.Technical Capability 2.List of Case Management Personnel with qualification, certifications and/or licenses 3.Past performance 4.Price
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24815Q0219/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-15-Q-0219 VA248-15-Q-0219_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1771500&FileName=VA248-15-Q-0219-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1771500&FileName=VA248-15-Q-0219-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03594680-W 20141214/141212234121-7bac9651d2bdf05d8f2113317334970b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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