AWARD
J -- Varian Imager Maint Contract - Detroit
- Notice Date
- 12/10/2014
- Notice Type
- Award Notice
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Veterans Affairs;Ann Arbor Healthcare System;Network 11 Contract Office;2215 Fuller Road;Ann Arbor MI 48105
- ZIP Code
- 48105
- Solicitation Number
- VA25114R0723
- Archive Date
- 1/8/2015
- Point of Contact
- Chuck Lakin
- E-Mail Address
-
Agency POC e-mail
(charles.lakin2@va.gov)
- Small Business Set-Aside
- N/A
- Award Number
- VA251-15-C-0018
- Award Date
- 12/9/2014
- Awardee
- VARIAN MEDICAL SYSTEMS, INC.;3100 HANSEN WAY;PALO ALTO;CA;94304
- Award Amount
- $199,018.00
- Description
- DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) 1.Contracting Activity: Department of Veterans Affairs, VISN 11, John D. Dingell Medical Center NCO 11, Ann Arbor is the contracting activity. 2237 number is 553-15-1-139-0015. 2.Nature and/or Description of the Action Being Processed: This is a sole source request for a new Firm-fixed price contract to Varian Medical. 3. Description of Supplies/Services Required to Meet the Agency's Needs: VARIAN will provide emergency and nonemergency service repairs/replacement to the TrueBeam (SN: H191582) & sub equipment, attachments, and software (as specified in Maintenance Agreement KMH20140422-001). The referenced maintenance agreement is for the Varian Premier Assurance Essentials Maintenance Plan which carries a 97% up-time guarantee, mandatory upgrades coverage, Firmware and software upgrades coverage, comprehensive parts coverage, discounted labor rates etc. It is a full service coverage plan. Truebeam is a linear accelerator system used to provide treatment to cancer patients used in radiation. A nine plus month contract (12/10/2014-9/30/2015) (Est. $199,018.00) 4.Statutory Authority Permitting Other than Full and Open Competition: 41 USC §253(c)(1), as implemented by FAR 6.302-1. ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; ( ) (2) Unusual and Compelling Urgency per FAR 6.302-2; ( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3; ( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5; ( ) (6) National Security per FAR 6.302-6; ( ) (7) Public Interest per FAR 6.302-7; 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Varian Medical Systems is the original equipment manufacturer. Only Varian Medical Systems can perform the required maintenance and repairs to this equipment. The vendor has access to their servers with a VA national agreement to access them via VPN communication which means that they are able to log into our servers remotely and be able to resolve any software issues as well as provide software upgrades and system diagnostics. In addition, the software and hardware components make the system impossible to work on without manufacturer training and service keys. Accordingly, Varian Medical is the only firm capable of providing the supplies and services described in Section 3 above without the Veteran's Health Administration experiencing substantial duplication of cost that could not be expected to be recovered through competition. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Robert Hijazi searched GSA advantage.gov and the internet for applicable FSS contract or an open market contractor that could provide the services and supplies required and was unable to locate one. The Contracting Officer issued a sources sought announcement on FBO on 9/19/2014 and only one source replied to date, Varian Medical. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer will determine the price fair and reasonable through price analysis through comparison of the proposed contract price to other contract prices for the same or similar service plans prior to contract award. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Robert Hijazi searched GSA advantage.gov and the internet for applicable FSS contract or an open market contractor that could provide the services and supplies required and was unable to locate one. He also obtained a quote from Varian Medical for the proposed services so that the VA would know exactly what was covered and what was not. The Contracting Officer searched the internet and found no other vendors that could provide the services or supplies and contacted Varian Medical via phone and e-mail to verify whether the service plan was available on FSS or nott. According to Ms. Cora Servanda, of Varian Medical, it is not available under any FSS contract. The Contracting officer also issued a sources sought announcement on FBO on 9/19/2014 and only one source replied to date, Varian Medical. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Varian Medical 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The VA will research the market again prior to any future purchases for these services and supplies but plans to take no immediate action to overcome any barriers to competition at this point. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/VA25114R0723/listing.html)
- Record
- SN03592711-W 20141212/141210234727-81efc016483c0fb681fd40287779e182 (fbodaily.com)
- Source
-
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