MODIFICATION
X -- Udall Scholarship Selection Committee Meeting
- Notice Date
- 11/24/2014
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Morris K. Udall Foundation, Office of the Director, Office of the Director, 130 S. Scott Avenue, Tucson, Arizona, 85701
- ZIP Code
- 85701
- Solicitation Number
- SO_2015_ED032015
- Archive Date
- 12/16/2014
- Point of Contact
- Paula Randler, Phone: 520-901-8564, Jane Curlin, Phone: 520-520-901-8565
- E-Mail Address
-
randler@udall.gov, curlin@udall.gov
(randler@udall.gov, curlin@udall.gov)
- Small Business Set-Aside
- N/A
- Description
- Udall Scholarship Selection Committee Meeting Udall Foundation Paula Randler Scholarship Program Manager 130 S. Scott Ave. Tucson, AZ 85701 USA P: 520-901-9564 F: 520-901-8570 randler@udall.gov Client requests no follow up phone calls. Udall Scholarship Selection Committee Meeting, Mar 25-29, 2015 Frequency: Annual Event Host Overview (mission, philosophy, etc.) : The Udall Foundation is an independent federal agency that was established by Congress in 1992 to provide federally funded scholarships for college students intending to pursue careers related to the environment, as well as to American Indian students pursuing tribal public policy or health care careers. In 1998, the Foundation grew to include the U.S. Institute for Environmental Conflict Resolution, created by Congress as the federal government's only program focused entirely on resolving federal environmental disputes. The Foundation also operates the Parks in Focus program, connecting underserved youth to nature through photography. Event Objectives: The selection committee events bring educators from across the country to review and choose the recipients of our scholarship. Attendees: Scholarship Selection Committee Members: approximately 16 people Most attendees fly in to the Phoenix or Tucson Airports and are brought to the meeting location by local shuttle service or taxi. Requirements: Location: Tucson AZ DATE: March 25-29, 2015 Facility: Preferred Facility Type: Conference Center, Hotel, Resort or Unique Venue Venue must be on the FEMA Hotel Motel National Master Fire-Safe List http://apps.usfa.fema.gov/hotel/ Total room nights: Between 60 and 68. Largest function space Room Set-up: Classroom and Rounds Minimum capacity: 16 Guest Room Block Requirements Guest Rooms are required for this Event. The following chart outlines anticipated guest room requirements for the event. It begins with the first day of attendee/staff arrival and ends with the final departure day: Tuesday 2 rooms Wednesday 16 rooms Thursday 16 rooms Friday 16 rooms Saturday 16 rooms Sunday 2 rooms Room Rate: No more than set government per diem rates for Tucson, Arizona. In March 2015, $100/ night. Per Diem rates available on http://www.gsa.gov/portal/category/100120 No Rebates, Assessments, or Commissions Will Be Paid on Room Rates. No resort fee will be paid per room. Request group rate be made available three-days prior/post conference dates. Guests will pay separately for accommodations before and after meeting dates. Request no-fee cancellation on guest rooms with 24 hour notice. Method of Reservations: Udall Foundation will provide room requirements for the group with guest names. Function Space and F & B Requirements Function Space is required for this Event: 7 Schoolroom tables of 2, with 4 tables in back for materials and Foundation staff operations. Lighting must be bright and, preferably, natural as the committee will be reading approximately 10 hours each day. Conditions should be quiet, ie, no construction or loud functions nearby, including into the evening. Access to outdoors/patio is preferred; access to some outdoor workspace (table + chairs) is preferred. Function Space and Audio/Visual Comments: Please include government menus/pricing information with RFP. Standard Meeting Room Set Up: Pads/Pens and Water Pitchers/Stations Standard AV Set for each breakout room is: please provide complimentary extension cord(s), all else provided by Udall Foundation. Please be specific about what is included in the price of the room rental (complimentary coffee break, other guest discounts, etc. Concessions Desired: Complimentary 24-Hour Hold on large function room Secure/Storage Space with Complimentary Power Strips/Extension cords; Local Phone Calls and Wireless Internet Free parking Complimentary easel outside meeting room for group signage Refresh meeting room at each break Coffee break mid-morning Airport pick-up and drop-off Overall Food & Beverage Budget: at or below Federal Government Meals Rates for Tucson, Arizona. In 2015: $51/ person/ day. ($56, minus incidental expense of $5 = $51 for all means each day.) Per Diem rates available on http://www.gsa.gov/portal/category/100120 Proposal Specifications The Udall Foundation expects that all work will be performed in a professional manner. All information provided in this RFP is proprietary for this purpose only. Information cannot be released without written permission from the contact person named in Section I. Questions: Please direct all questions and requests for additional information regarding this RFP to Paula Randler. (See contact information in Section I). Decision Making Process: Final Decision Maker: Philip Lemanski, Executive Director Timeline: RFP Published Date: November 14, 2014 RFP Distribution Date: November 14, 2014 Proposal Due Date and Time: December 1, 2014 Approximate Date of Site Inspection (if required): December 3 Number of Site Inspection Attendees (if required): 2-4 *Decision Date: December 8, 2014 Critical Key Decision Factors: Completeness of Proposal Ability of vendor to provide high level of service Overall cost of services (Overall cost will be calculated using some factors outside the scope of this RFP, such as cost of airport transportation for meeting attendees) Quality of meeting space, including light, seating, noise level, and seating comfort. Sleeping Room Rate Ability to meet food & beverage needs within budgetary guidelines/ Or moderately priced restaurants within reasonable walking distance. ADA Compliance Required Attachments Standard Sales Kit for the Facility with Meeting Room Specs Exclusive and/or Preferred Vendor List Price Lists Parking availability and fees Fitness Center availability and fees Internet Access availability and fees F&B Menus Shipping and Receiving availability and fees Utilities Gratuities Policy FEMA Fire-safe ID Number Instructions for Responding: Each proposal responding to this RFP must include the information requested in Section V (Proposal Content) of this RFP (in the order presented). Expenses related to the preparation and completion of a response to this RFP are the sole responsibility of the vendor. The proposal with the lowest dollar amount will not necessarily be considered as the best proposal. Incomplete and/or late responses will not be considered. Accepted Formats for Response: Email Proposal Content: Each proposal responding to this RFP must include the following information (in the order presented here). Facility Name: Mailing Address: City/State/Zip Code We b Site: Primary Sales Contact Information: Concessions Offered: Guest Rooms: Food & Beverage: Other Concessions: Attachments: As required from above. Please provide the name, business, and contact information for 3 references whom we can call to request specific information about past performance.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/UDALL/UDALLOD01/OD01/SO_2015_ED032015/listing.html)
- Place of Performance
- Address: Tucson, Arizona - specific location TBD, Tucson, Arizona, 85701, United States
- Zip Code: 85701
- Zip Code: 85701
- Record
- SN03580263-W 20141126/141124234132-456fcca0397f78080d2b33442dc447d4 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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