SOURCES SOUGHT
W -- PORTABLE TOILET RENTAL
- Notice Date
- 11/5/2014
- Notice Type
- Sources Sought
- NAICS
- 562998
— All Other Miscellaneous Waste Management Services
- Contracting Office
- MICC - West Point, Directorate of Contracting, ATTN: SFCA-NR-WP, 681 Hardee Place, West Point, NY 10996-1514
- ZIP Code
- 10996-1514
- Solicitation Number
- W911SD-15-T-0006
- Response Due
- 11/18/2014
- Archive Date
- 1/4/2015
- Point of Contact
- Richard Williams, 845-938-0821
- E-Mail Address
-
MICC - West Point
(richard.j.williams8@us.army.mil)
- Small Business Set-Aside
- Service-Disabled Veteran-Owned Small Business
- Description
- SOURCES SOUGHT NOTIFICATION The Mission and Installation Contracting Command, United States Military Academy, West Point, NY (MICC-West Point) is seeking sources for the following service: PORTABLE TOILET RENTAL (Anticipated Set-Aside for Service Disabled Veteran Owned Small Business) (See additional notes at the end of this description of requirement) Contractor must have a facility and resources within reasonable commuting distance of West Point, New York in order to respond to emergencies within four (4) to eight (8) hours of notification. PERFOMANCE WORK STATEMENT: The Contractor shall provide personnel, management, and any other items necessary to perform the services to the standards and specifications defined below. West Point covers over 16,000 acres with potential requirements throughout. PERSONNEL: The Contractor shall provide work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. All contractor personnel providing service at the Government installation must have proper identification in order to gain access to the installation. QUANTITIES: THIS IS BEING PLANNED AS AN INDEFINATE DELIVERY INDEFINATE QUANTITY CONTRACT AND QUANTITIES ARE JUST ESTIMATED (for planning purposes only). Historically annual units required are as follows: Units required all year number 120. Units for Football Season - 120. (see additional details below) Units for Summer Training - 400 to 800. (see additional details below) Units for Twenty to Thirty other requirements each year range from 1 to 30 units per order with times ranging from a few days to several months. Handicap Units account for an additional 2 - 5%. GENERAL SPECIFICATIONS: Rental of portable toilets to include emplacement, maintenance, servicing, replacement and removal. Cleaning shall include, but not be limited to, cleaning of entire portable toilet unit both inside and out. This includes emptying of each waste holding tank, scrubbing of walls, ceilings, seats, floors, sanitizing, changing chemicals and replacing toilet tissue. All portable toilets shall have a document (protected by a plastic page protector) attached to the inside of the door, which will be annotated each time the unit has been cleaned during its current placements. This allows the Government to inspect units to see if they are receiving the proper number of requested cleanings. The Government reserves the right to require replacement of any unit within twenty four (24) hours of notification to the Contractor in the event that the Government considers a unit to be unsanitary, unsafe or in poor general condition. Replacement shall be at no additional cost to the Government. The Contractor may replace any unit at anytime with a like unit in a usable condition. All doors shall be able to be locked from the inside. All doors shall be able to be padlocked from the outside. Contractor will provide external locks as needed. All Contractor employees shall wear and prominently display an identification badge. Contractor must coordinate all deliveries with the designated Government Point of Contact (POC) identified in each individual Delivery Order, so the POC can direct the actual placement of the units. Portable toilets placed without the Government POC being present may be required to be moved at no additional cost to the Government. Any Delivery Orders issued for a rental period of a month or less shall be invoiced once at the end of the rental period identified in the Delivery Order. For Delivery Orders issued for a rental period of over a month, the contractor may submit an invoice at the end of each month's rental period (example: rental starts on the 15th of a month means the contractor may submit an invoice after the 14th of the following month). All units at a same location must be the same color so as to minimize the aesthetic effect to surrounding areas. (This does not apply to units provided in support of Summer Training which are located at training sites outside the actual installation and in a field situation.)(See ADDITIONAL SPECIFICATIONS FOR REQUIREMENTS IN SUPPORT OF CADET SUMMER TRAINING below.) CREDIT CARD ORDERS: The contractor must agree to accept credit card orders placed against Government Purchase Cards. From time to time, the Contracting Office responsible for issuing Delivery Orders against this contract may authorize individual departments of the US Military Academy, West Point, NY or other authorized DoD units which may visit West Point, NY for training purposes to place oral orders using Government Purchase Cards. This would usually be in situations where the total requirement would be a small amount and / or on a short notice and for a short period of time. Any such orders must have at least the verbal approval of the Contracting Office which issued this Indefinite Delivery Indefinite Quantity Contract. Also, such credit card orders would not be followed by actual Delivery Orders. The contractor shall not place actual charges against credit card orders until the services have been provided and completed. ADDITIONAL SPECIFICATIONS FOR REQUIREMENTS IN SUPPORT OF FOOTBALL SEASON The Government reserves the right to make a determination as to whether a unit is in need of cleaning. Units not cleaned to standards may be required to be re-cleaned at no additional cost to the Government. Units in support of the Army Football Season shall be pumped and cleaned no later than 4:00 PM on Friday and Monday of each week that the units are in place. The exception to this is when there is a scheduled Friday home game. In this case, the units shall be cleaned on Thursday before the game. A written report listing the units and the date and time of cleaning will be submitted to the Government Point of Contact identified in the Delivery Order. This report shall be submitted no later than 4:30 PM every Friday during the Army Football Season. The inclusive dates of the Football Season will be identified in the Delivery Order for such units. Usually, there are between four (4) and six (6) home games during Army Football season. Pick-up of all portable toilets identified in the Football Season Delivery Order must be completed by the Contractor no later than the Friday following the last home game (A schedule of home games will be provided with the Delivery Order for football season). The AAA, the United States Military Academy, the Department of the Army or the Federal Government will not be liable for the damage or theft of any unit left after the designated pick-up dates. Installation and placement of all units supporting the Army Football Season must be coordinated with the Government Point of Contact designated in the Delivery Order. The Government Point of Contact must be present when the Contractor places the units so the locations are correct. NOTE: FAILURE TO COMPLY MAY RESULT IN THE CONTRACTOR HAVING TO RELOCATE THE UNITS AT THE CONTRACTOR'S EXPENSE. A pre performance conference may be required prior to the start of the football season. If such a conference is deemed to be required by the Government, the Contractor shall attend at no additional cost to the Government. ADDITIONAL SPECIFICATIONS FOR REQUIREMENTS IN SUPPORT OF CADET SUMMER TRAINING The Government will issue a Delivery Order with the expected requirements and an initial schedule for support of the Cadet Summer Training requirement. During the Cadet Summer Training performance period, changes to the schedule and requirements will be provided to the Contractor via fax or e-mail from the Contracting Office. Some of these changes may be required on short notice, such as same day. The Government will provide the contractor with a copy of an Excel file which is set-up for the initial schedule. The Government will use this Excel file to track changes to the initial schedule. At the end of the Cadet Summer Training performance period, the Government will provide the final version of the Excel file to the Contractor. If the contractor accepts the final figures in the Excel file, the Government will prepare a Modification to the Summer Training Delivery Order adjusting the quantities of rental units and cleanings so that the contractor will be able to invoice for the Delivery Order. The contractor shall submit one invoice for the entire summer training Delivery Order after agreement on the final figures. Frequent changes to unit locations and schedules may be expected during the Cadet Summer Training period. All units in support of the Cadet Summer Training are usually cleaned daily or every other day as identified in the Delivery Order. Pick-up of all portable toilets in support of Cadet Summer Training must be completed by the Contractor within two (2) weeks after the completion the Cadet Summer Training requirement. The United States Military Academy, the Department of the Army or the Federal Government will not be liable for the damage or theft of any units left after the designated pick-up dates. A pre performance conference may be scheduled prior to the start of the Cadet Summer Training requirement. If such a conference is required, the Contractor will attend at no additional cost to the Government. TIME OF DELIVERY Delivery under this contract shall be normally within seven (7) days after receipt of Delivery Orders, written, faxed, e-mailed or oral. In the event of an urgent requirement whereby the Government needs delivery earlier than seven (7) days after receipt of a Delivery Order, written, faxed, e-mailed or oral, the Contractor shall make every attempt to accommodate the Government. In no case shall the Contractor be eligible for any additional compensation. TIME OF PERFORMANCE The time of performance for this contract is as follows: Portable toilets shall be emplaced no later than close of business on the day preceding the start date identified in the Delivery Order(s) unless otherwise allowed by the Government (such as morning of start date). Portable toilets shall be removed no later than close of business on the day after the end date identified in Delivery Orders (unless otherwise allowed by the Government for some of the larger quantity orders) (Monday pick-up for Saturday and Sunday is acceptable). ADDITIONAL GENERAL SPECIFICATIONS ALL OR NONE AWARD: The resulting award will be on an all or none basis. PLACE OF PERFORMANCE: Delivery will be at various locations at the United States Military Academy, West Point, NY and other outlying areas within a 25 mile radius. REQUIRED INSURANCE: The following kinds and minimum amounts of insurance are required in connection any planned action: a. Worker's Compensation and Employer's Liability Insurance - as required by Federal and State Workers Compensation and Occupational Disease Statues. If occupational diseases are not compensatable under these statutes, they shall be covered under the employer's liability section of the insurance policy in an amount of at least $100,000.00. b. General Liability Insurance - Comprehensive Form - Bodily Injury $500,000.00 per occurrence. c. Automobile Liability Insurance - Comprehensive form - Bodily Injury $200,000.00 per person, $500,000.00 per occurrence; and Property Damage $20,000.00 per occurrence. d. The policies evidencing required insurance shall contain an endorsement that any cancellation or material change in the coverage adversely affecting the Government's interest shall not be effective unless the insurer or the Contractor gives not less than 30 days notice of cancellation or change to the Contracting Officer. To express your interest and capabilities, please provide the following information: 1. Company name; company address; CAGE and DUNS numbers; point of contact: name, title, phone number, postal mail and e-mail addresses. 2.Your business size and any SBA designation. (SDVOSB, etc) Your business must also be registered on www.sam.gov. Any questions can be sent to: Richard Williams 845-938-0281 (Richard.j.williams8@us.army.mil) ADDITIONAL NOTE: OFFEROR (vendor) QUOTES ARE NOT REQUIRED AND WILL NOT BE ACCEPTED AT THIS TIME. This is not a solicitation but a notification in an attempt to identify the pool size and demographics of potential offerors for a possible, upcoming purchase.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/f939f6458b0331d8382566328eab3bad)
- Place of Performance
- Address: MICC - West Point Directorate of Contracting, ATTN: SFCA-NR-WP, 681 Hardee Place West Point NY
- Zip Code: 10996-1514
- Zip Code: 10996-1514
- Record
- SN03566723-W 20141107/141105234305-f939f6458b0331d8382566328eab3bad (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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