SOLICITATION NOTICE
89 -- BULK SUBSISTENCE RFP
- Notice Date
- 11/4/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 424410
— General Line Grocery Merchant Wholesalers
- Contracting Office
- USPFO for Illinois, Camp Lincoln, 1301 North MacArthur Boulevard, Springfield, IL 62702-2399
- ZIP Code
- 62702-2399
- Solicitation Number
- W91SMC-R-15-0001
- Response Due
- 12/5/2014
- Archive Date
- 1/4/2015
- Point of Contact
- Dante Allen, 217-761-3682
- E-Mail Address
-
USPFO for Illinois
(dante.allen@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Performance Work Statement ILLINOIS ARMY NATIONAL GUARD STATEWIDE SUBSISTENCE DELIVERY SERVICES BLANKET PURCHASE AGREEMENT 04 November 2014 1. DESCRIPTION OF AGREEMENT 1.1 The vendor agrees to perform non-personal services as required to provide the Illinois Army National Guard with subsistence items as described below for the period 1 January 2015 through 31 December 2020 unless otherwise terminated or modified. Vendor is to provide and deliver subsistence items and miscellaneous supplies to various units of the Illinois Army National Guard located throughout the State of Illinois based upon decentralized purchase calls on an quote mark AS NEEDED quote mark basis. Locations are identified in Exhibit A. 1.2 The following abbreviations are used throughout this Performance Work Statement. AFMIS - Army Food Management Information System. This is an order list of food items and quantities by meal codes needed at a particular unit for delivery to their location. BPA - Blanket Purchase Agreement - A blanket purchase agreement (BPA) is a simplified method of filling anticipated repetitive needs for supplies or services by establishing quote mark charge accounts'' with qualified sources of supply KO - Contracting Officer NGIL-DOL - Director of Logistics NGIL-PFO-PC - Purchasing & Contracting NGIL-PFO-SS - Supply & Services PoP - Period of Performance WAWF - Wide Area Work Flow. 1.3 The period of performance for this agreement 01JAN15 - 31DEC20 1.4 The single purchase (call) limit for this agreement shall not exceed $150,000. The overall BPA limit is $3,000,000. 2. PRICING AND DISCOUNTS 2.1. The unit prices of the subsistence items identified for this Blanket Purchase Agreement are a firm fixed price which includes the vendor's overhead and profit. The Vendor shall provide a thirty (30) day written notification of price increases or other changes. All changes must be reflected in the agreement price list by modification prior to the changes going into effect. 2.2 The Vendor shall make available to the Government any applicable rebates or discounts and shall be reflected as a credit to the invoices. 2.3 The current vendor Unit Price List shall become part of the Master Blanket Purchase Agreement as Exhibit D. 3. ORDERING 3.1 Basic Ordering Procedures. NGIL-PFO-SS shall submit AFMIS request to the Vendor via e-mail. NGIL-PFO-SS shall issue a decentralized number on the AFMIS request. Order requests shall be submitted no later than four (4) work days in advance of required delivery and no sooner than 30 days prior to required delivery. The worksheet/AFMIS request shall include unit name, address, unit point of contact name, phone number and date of required delivery. 3.1.1 Vendor shall price approved AFMIS request and return to NGIL-PFO-SS. NGIL-PFO-SS shall review vendor pricing for acceptance and return to the vendor with delivery instructions. 3.1.2 The vendor shall make every reasonable effort to meet quantities and pounds of required items on AFMIS request. Prior approval is needed before making any changes to the quantity of the packaging prior to issuance. 3.1.3 Within 30 days after approval of decentralized order and delivery is accepted a summary formal Blanket Purchase Agreement call/order will be issued by the NGIL-PFO-PC and copies provided of the BPA call/order. 3.2 Automated Ordering Procedures. The Vendor shall provide their electronic ordering/software procedures and training for Government employees directly involved in this agreement. Preferred automated procedures would incorporate meal and recipe cards so that listing and pricing of subsistence items could be determined by meal requirements. 3.2.1 The Vendor shall provide any automation software required supporting Microsoft Office Suite. Vendor shall allow access (passwords, etc.) to programs and electronic mail capability to run the program and transfer information between the Government and Vendor for orders. 3.3 Vendor shall provide upgrades and associated training to their automated ordering program at no additional cost to the Government. 4. DELIVERY 4.1 Delivery dates for subsistence items are normally on the Thursday or Friday prior to a scheduled drill weekend. The first meal date of the scheduled drill weekend and meal codes will be reflected on the Decentralized Call/POLLI. Vendor deliveries shall be made to the unit for the items and required quantities between the hours of 8:00 AM and 2:00 PM, unless other arrangements have been made in advance with the unit point of contact. The Government reserves the right to require more than one delivery to the various locations during any period if required. In some cases subsistence delivery may be necessary within 48 hours of receipt of a Decentralized Call/POILI. On very rare occasions, emergency orders, orders for delivery within eight (8) hours of the call, may be necessary. The vendor is to provide an emergency contact number for emergency orders. 4.2 All subsistence shall be delivered on an quote mark as needed quote mark basis. If the ordered item is not in stock, a like-item shall be substituted with approval from the Government. 4.3 The Vendor shall not deliver subsistence items prior to receipt and verification of POILI pricing. (See also paragraph 3.1.1) 4.4 Expiration dates must be visible and maintained on all products. 5. DELIVERY TICKETS 5.1 All deliveries under the agreement shall be accompanied by delivery tickets or sales slips that contain the following minimum information: oName of supplier oMaster BPA Number (Example W91SMC-15-A-XXXX) oDecentralized BPA Call (order) Number issued on the POILI oDate of order oItemized list of supplies or services furnished oQuantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information) oDate of delivery or shipment. 5.2 Provide the delivery ticket to the unit point of contract at the location upon delivery. Properly formatted delivery tickets are necessary for acceptance. If necessary the vendor must provide corrected delivery tickets within 24 hours of delivery. Incorrect delivery tickets may affect timely payment of invoices. 6. INSPECTION AND ACCEPTANCE 6.1 The subsistence items to be delivered shall meet health and sanitation standards as required by the United States Department of Agriculture (USDA) and the Illinois Department of Public Health. 6.2 The Vendor shall develop and maintain a sanitary program to comply, at a minimum, with the Code of Federal Regulations, Title 21, part 110 to ensure sanitation and warehousing practices for food are monitored and evaluated in accordance with accepted industry standards. Records of sanitary inspections performed by the Vendor shall be maintained and made available to the Contracting Officer upon written request. 6.3 A Government representative shall inspect the items upon delivery using the Quality Assurance Surveillance Plan at Exhibit C and the Quality Assurance Plan Worksheet at Exhibit D. Upon acceptance, the Government representative shall list the time, and date of the delivery acceptance on the delivery ticket and then sign delivery ticket for proof of receipt. A copy of the Quality Assurance Plan Worksheet will be provided back to the delivery team along with their copy of the delivery ticket. Any ratings other than quote mark Green quote mark will require specific comments and a copy of the QA Worksheet will be provided to the Contracting Officer for resolution with the Vendor. 6.4 Damaged, spoiled, or outdated items will not be accepted. The Vendor shall maintain the quote mark First-In-First-Out (FIFO) quote mark product selection criteria at all times. Expiration dates shall be visible or maintained on products. Rejected items shall be replaced and delivered no later than 2:00 PM on the Friday prior to the Inactive Duty Training (IDT) weekend for which the food is ordered. Additional deliveries due to replacement of rejected items shall be performed at no additional cost to the Government. 6.5 The Vendor may obtain the replaceable items from a subcontractor if the facility is in accordance with item 1 of this section. 6.6 Dairy products - shall have a minimum of a seven-day shelf life, which is commensurate with good commercial practice, remaining after the IDT weekend. 6.7 Fresh fruits and vegetables - shall be free from decay, be well colored, and possess characteristics normally associated with high quality fruits (i.e. US No. 1 or better). 6.8 Meat and poultry products - shall exceed USDA minimum requirements (i.e. ground beef shall not be less than 85% lean). 6.9 The Vendor shall develop and maintain a stored products pest management program that assures pest management practices for food and other collocated non-food items are monitored and evaluated in accordance with accepted industry standards. These standards shall include, but are not limited to, the code of Federal Regulations, Title 21, part 110, Good Manufacturing Practices, the Federal Insecticide, Fungicide, and Rodenticide Act (as amended), and pertinent state and local laws and regulations. 7. WIDE AREA WORK FLOW INVOICES 7.1 Vendor shall provide invoices in accordance with the following instructions in accordance with Federal Acquisition Regulation 13.303-3 (6) (i) which states: quote mark A summary invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value, and supported by receipt copies of the delivery tickets. quote mark 7.1.1 Billing Period: Billing period for this agreement will be from the first of the month through the 30th or 31st of the month. 7.2 All invoicing shall be done using Wide Area Work Flow system (https://wawf.eb.mil). 7.2.1 NGIL-DOL and NGIL-PFO-SS shall match invoices information to the delivery tickets and to the BPA calls referenced in the invoice.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA11/W91SMC-R-15-0001/listing.html)
- Place of Performance
- Address: USPFO for Illinois Camp Lincoln, 1301 North MacArthur Boulevard Springfield IL
- Zip Code: 62702-2399
- Zip Code: 62702-2399
- Record
- SN03565230-W 20141106/141104234200-75e9c2441d04c20c879cc52276c52d42 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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