SOURCES SOUGHT
99 -- DOE Radioactive Low-Level and Mixed Waste Transportation, Treatment, Final Packaging & Disposal
- Notice Date
- 10/13/2014
- Notice Type
- Sources Sought
- NAICS
- 562211
— Hazardous Waste Treatment and Disposal
- Contracting Office
- Department of Energy, Pacific Northwest National Laboratory - Battelle (DOE Contractor), PNNL Contracts, PO Box 999, Richland, Washington, 99352
- ZIP Code
- 99352
- Solicitation Number
- 282606-GVH
- Archive Date
- 10/28/2014
- Point of Contact
- Garrett V. Hyatt, Phone: 5093717591, Rick D Dennis, Phone: (509) 371-7913
- E-Mail Address
-
garrett.hyatt@pnnl.gov, rick.dennis@pnnl.gov
(garrett.hyatt@pnnl.gov, rick.dennis@pnnl.gov)
- Small Business Set-Aside
- N/A
- Description
- STATEMENT OF WORK DOE Radioactive Low-Level and Mixed Waste Transportation, Treatment, Final Packaging, and Disposal Background: Battelle Memorial Institute, Pacific Northwest Division whom operates the Pacific Northwest National Laboratory (PNNL), has a requirement for a Contractor(s) to provide radioactive low-level waste (LLW) and radioactive mixed waste (MW) transportation, treatment, final packaging, and disposal services. The commencement of these services shall take place within the continental United States from PNNL's Richland, Washington facility for PNNL Hanford generated waste, referred to as PNNL waste in this Statement of Work (SOW). PNNL's radioactive waste is defined for this contract into the following categories: Low-Level Waste (LLW) - Radioactive waste that is not high-level waste, spent nuclear fuel, or Transuranic waste. Mixed Waste (MW) - Waste that is regulated as a LLW and is also designated as a Resource Conservation and Recovery Act (RCRA) Hazardous or Dangerous Waste (i.e., carries a Federal Hazardous or Washington State Dangerous waste code). Scope: The Contractor shall be responsible for the treatment, final packaging, and acceptance of the waste by the disposal facility and/or landfill disposal, in accordance with all applicable Federal and State regulations, for containers of LLW and MW generated by PNNL outlined in this SOW. PNNL will utilize the Contractor to provide transportation and brokerage services. Due to regulations established by the State of Washington and the Department of Energy (DOE), PNNL waste requiring disposal after treatment may only be sent to waste disposal sites as identified by PNNL. The use of alternate waste sites is not allowed without prior written approval. The below information describes the approved disposition pathways based on waste types. PNNL expects the Contractor's technical approach to align with the below disposal options. Department of Energy (DOE) Low-Level Waste (LLW): The Contractor shall dispose of all DOE LLW at the Hanford Site. The Contractor must maintain approved waste profiles and the ability to ship LLW to the Hanford Site. DOE Mixed Waste (MW): The Contractor shall dispose of all DOE MW at either Envirocare of Utah, LLC. or the Hanford Site. PNNL may dictate the disposal site of choice and will notify the Contractor in advance. The Contractor must maintain approved waste profiles and the ability to ship MW to either Envirocare or the Hanford Site. The Contractor accepts title of the waste during transportation and maintains ownership until disposal at an approved facility. Upon acceptance of waste for transport, the contractor (or subcontractor) shall assume any financial liability for losses and damages associated with mismanagement (negligent or otherwise) of the waste. The Contractor shall designate a primary receiving/treatment facility and shall obtain separate prior written approval from PNNL for each subcontract entered into for handling PNNL's waste. All facilities (other than the one designated receiving/treatment facility) used during the management of PNNL's waste will be considered a subcontractor to the Contractor (even if it is a subdivision of the primary contractor). The Contractor is responsible for ensuring that subcontractors meet all requirements of this Contract. The Contractor may chose the treatment method based on the physical and chemical constituents of the waste, applied waste codes, and /or as specified in the Land Disposal Restriction (LDR) notification. Primary treatment option for this contract consists of: • Thermal Treatment Technologies for LLW and/or MW contaminated with various amounts and types of organic hazardous constituents. PNNL's waste streams include: RCRA organic hazardous waste streams; Toxic Substance Control Act (TSCA) regulated waste streams including polychlorinated biphenyls (PCBs) greater than 50 ppm requiring incineration per 40 TSCA 761; and waste with greater than 10% organics and radioactive isotopes (e.g., LLW or Washington State Dangerous wastes requiring thermal treatment). Place of Performance: The work will be performed at the Contractor's specified treatment facility(ies). Period of Performance: Pickup of the waste materials shall commence as specified by PNNL, Radioactive Waste Representatives. The fixed unit prices agreed upon for this contract shall include all costs of treatment, final packaging, landfill disposal and appropriate documentation. This documentation shall reflect present and future regulatory and Contractor requirements for testing and documentation. A fixed unit price will also be established for transportation and brokerage services in case PNNL elects to utilize those services under this contract. Optional fixed unit pricing may be used when no disposal fees will be incurred by the Contractor. The optional fixed unit pricing shall be agreed too in advance in the Work Orders, as supplied by the PNNL Contract Representative. Deliverables: The specific waste material to be transferred, or services to be rendered, shall be outlined in written work orders issued by PNNL's Contract Representative. Prior to the issuance of the first work order, or subsequently if required by PNNL, the Contractor shall provide: 1. Copies of all applicable Contractor or subcontractor specific packaging procedures or guidelines and forms, preparation procedures/guidelines (manifest, LDR notification, packaging lists, waste profiles sheets, etc.); 2. Notification of container(s) approved for disposal at the Contractor or subcontractor's permitted facilities (i.e., approved profiles); 3. All documents required to be completed by PNNL, including State-specific hazardous waste manifests, or other documents, where used. Following the shipment of the waste, the Contractor shall provide: 1. Properly completed waste manifests to PNNL within forty-five (45) days after pickup of the waste by the Contractor or approved carrier. a. The Contractor shall notify PNNL immediately if the Contractor discovers any significant manifest or shipping discrepancies upon receipt of the waste. The Contractor and PNNL must attempt to reconcile the discrepancy within ten (10) calendar days after the Contractor receives the waste. If the discrepancy cannot be resolved within this period, the Contractor shall return the waste to PNNL without delay. 2. Certificates of treatment, destruction, and/or disposal for each waste stream manifested to a disposal facility within 90 days of destruction and/or disposal. The certificates of destruction and/or disposal shall include: a. PNNL's manifest number; b. PNNL's unique container identification number; c. The typed or printed name, title and signature of the owner and address of the disposal facility; and d. The signature of the responsible company official. 3. For TSCA regulated waste disposal, the disposal facility shall prepare and provide a Certificate of Disposal for the PCB and PCB Items disposed of at the facility within 30 days, and shall include: a. The identity of the disposal facility, by name, address, and EPA identification number; b. The identity of the PCB waste affected by the Certificate of Disposal including reference to the manifest number for the shipment (for subcontracted items, these numbers shall be provided for each facility until final disposition) and PNNL's unique container identification number. c. A statement certifying the fact of disposal of the identified PCB waste, including the date(s) of disposal, and identifying the disposal process used; and d. A certification as defined in 40 CFR 761.3. If for any reason the Contractor has not completed the disposal of materials received from PNNL within 270 calendar days from the date of shipment of the waste, the Contractor shall submit to the PNNL Contractor Representative, when requested, a written report containing the following: • The work order number the material was shipped under • The price list ID number(s) of the work order item(s) affected • The date of shipment • The reason why the material has not been disposed; and • The proposed date the material will be disposed. Throughout the course of the contract, the Contractor shall provide the following if requested by PNNL: 1. Monthly tracking reports describing the waste progress to the point of final disposition. 2. Weekly tracking reports for items exceeding the 270 calendar day requirement. Quality Assurance Requirements: PNNL retains the right to audit functions and files pertaining to all Contractor waste management and transportation activities prior to issuing work. This includes treatment/disposal facilities and approved subcontracted activities. The Contractor shall assure that all products delivered on this contract do not contain suspect/counterfeit parts as indicated at http://www.eh.doe.gov/nsps/SCITraininghandbook.pdf. If suspect/counterfeit parts are discovered, this may be cause for rejection of the entire shipment and will be reported to the U.S. Department of Energy, Office of Inspector General for possible investigation. The discrepant product(s) will be returned at the Contractor's expense. In addition, the contract may be terminated for default. Transportation: When Contractor provided transportation services are requested by PNNL, the following requirements and their implementing regulation shall be applicable: • The packaging and transportation of material qualifying as hazardous material under 49 CFR must be in accordance with the Federal Motor Carrier Safety Regulations and the Hazardous Materials Regulations. • Transportation that is not appropriate for PNNL's waste will not be loaded and will be returned to the Contractor at no expense to PNNL; • All vehicles must have current DOT inspections/certifications prior to loading PNNL's waste. • The Contractor's drivers shall be hazmat employees trained in proper waste handling procedures, personal protection, regulatory compliance, and spill emergency response. • The Contractor shall be responsible for properly securing and transporting the waste in accordance with all State and Federal transportation regulations. • The transporter shall be in good standing on the MCEP lsit and shall adhere to all applicable DOT and State requirements. The Contractor or their representative shall carry inside their vehicles at all times when transporting PNNL's LLW or MW, the North American Emergency Response Guide as required by the DOT. A spill kit shall also be required on the vehicle at all times waste is being transported. Permits: Prior to the initiation of work, the Contractor shall provide to the PNNL Contract Representative, copies or evidence satisfactory to PNNL that all permits, authorizations or licenses required for facilities to be utilized, have been obtained, including but not limited to: • radioactive material licenses • air quality permits • water discharge permits (e.g., National Pollution Discharge Elimination System (NPDES) • RCRA Part A and/or Part B permits (or applications, if the permits have not yet been approved). • authority to accept TSCA wastes • Other permits required by State or local agencies • Other licenses required by Federal, State or local agencies. The Contractor shall also provide, to the PNNL Contract Representative, evidence satisfactory to PNNL that any changes or renewals of permits, authorizations, or licenses are being complied with twenty (20) days after such changes or renewals. Written descriptions of all changes affecting the management of PNNL's waste shall be provided. Regulatory Requirements: The Contractor shall provide copies to the PNNL Contract Representative, within thirty (30) days of receipt of any and all Environmental Protection Agency (EPA), DOT, NRC, OSHA and any corresponding State agencies or other governmental agency notices of violation or other enforcement actions received by the Contractor or facilities. The Contractor shall also provide written documentation of responses to the violations or enforcement actions and full detail of all proposed and actual resolutions. PNNL's Requirements: PNNL shall provide profile data for each waste stream and packaging according to the regulatory requirements specified by 40 CFR 262.11, 40 CFR 264.13, 40 CFR 265.13, 40 CFR 761 or 49 CFR Department of Transportation (DOT) as applicable. PNNL will be responsible for the preparation of all containers and documentation for transportation from its facilities. All shipments will be made in accordance with DOT regulations and if using a PNNL supplied Broker, that Broker shall maintain license to deliver radioactive material into the state of Tennessee. Brokerage Services: When Contractor provided Broker services are requested by PNNL, the Broker shall have a valid license to deliver radioactive material into the State of Tennessee as required by the State of Tennessee, Department of Environmental and Conservation Regulations (TDEC).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DOE/PNNL/PN/282606-GVH/listing.html)
- Place of Performance
- Address: Pacific Northwest National Laboratory, Richland, Washington, 99353, United States
- Zip Code: 99353
- Zip Code: 99353
- Record
- SN03549017-W 20141015/141013233216-77e00a3cbf51a1a416f2a71c93f0db00 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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