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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 08, 2014 FBO #4701
DOCUMENT

C -- (A/E Design) Expand 10A CLC Attachment of SOW - Attachment

Notice Date

10/6/2014
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;Carl Vinson VA Medical Center;1826 Veterans Blvd.;Dublin, GA 31021
 

ZIP Code

31021
 

Solicitation Number

VA24715R0001
 

Response Due

11/17/2014
 

Archive Date

1/16/2015
 

Point of Contact

Yvonne Demorest
 

Small Business Set-Aside

N/A
 

Description

CARL VINSON VA MEDICAL CENTER DUBLIN, GEORGIA 31021 ENGINEERING SERVICE 138 SCOPE OF WORK STATION PROJECT NO: 557-381 EXPAND 10A CLC SCOTT HOLLEY 08/18/2014 GENERAL: A.A/E to provide services for preparation of design documents and construction period services for "Expand 10A CLC", Project # 557-381. B.The design must, at a minimum, be in accordance with all applicable codes (NFPA, JCAHO, UBC, and EPA) and Department of Veterans Affairs (VA) publications (Master Construction Specifications, Construction Standards, etc.). C.If any asbestos abatement should become necessary, the design shall be done by a Certified Industrial Hygienist (CIH). The design and as-built documents shall bear the CIH name. All asbestos abatement design shall incorporate the latest requirements of VA, federal, state, and local authority having jurisdiction. D.The project shall be designed to attempt to achieve an energy consumption level that is at least 30% below the level achieved under ASHRAE Standard 90.1-2004 ( if life-cycle cost effective). Use Appendix G of ASHRAE Standard 90.1-2004 to document the energy savings achieved by the design. Should a 30% reduction in energy consumption savings prove to be unattainable per life-cycle cost analysis, A/E shall evaluate alternative designs at 5% successive decrements in order to identify the most energy-efficient design that is life-cycle cost effective. The following parameters shall be used for performing the analysis: "20 year life-cycle period for system comparison "Use Public domain programs such as TRACE, E-CUBE, Carrier E20-II, EnergyPlus, etc. "3% Discount Factor E.All drawings and specifications shall be submitted by A/E to VA on computer disc at the completion of the project. Drawings shall be in AUTOCAD 2010 format, with an accompanying MS Word (ver. 2007) document that lists the drawing number and a description of the drawing's content in sufficient detail to identify it. Each individual Specification shall be submitted as a single MS Word version 2007 formatted document. In addition to the individual Specification submittals, an overall document that compiles all Specifications into one, single-spaced document is also required. One additional disk containing electronic copies of all drawings in portable document format (.pdf) shall be submitted for the Contracting Officer's use. F.Project shall be designed to meet the prescribed VA Construction Budget, with sufficient Deductions to achieve a 20% reduction from that Budget. Should bids received come in over budget even after taking the Bid Deducts into account, it will be the A/E's responsibility to redesign the project to achieve the VA Construction Budget. ? SCOPE OF WORK: A.The Working Drawings and Specifications for this design shall include, but not be limited to, areas of alterations as described in this Scope of Work. Provide all labor, materials, tools, equipment, and design services necessary to achieve the Carl Vinson VA Medical Center project, "Expand 10A CLC". 1.This project will engage an Architectural/Engineering firm to provide Schematic Design, Design Development, Contract Drawings, Specifications, Construction Cost Estimates, and Construction Period Services. 2.PROJECT SCOPE: This project will construct a 16,852 gross square foot (gsf) addition onto existing Community Living Center (CLC) located on Bldg 10A. Project will also renovate 1,158 departmental gross square foot (DGSF) of the existing CLC, in the immediate area where new construction abuts to existing. Twenty-nine (29) additional surface parking spots will be added to support visitor and employee parking needs. The new construction will provide 15 additional, single occupancy beds to the CLC neighborhood, allowing for decompression of existing double occupancy beds. Project does not increase authorized bed levels. A porch/deck, with awning, will be constructed off the recreation/dining room. An outside bathroom will be added to the outside picnic shed. 3.Design shall be in accordance with all applicable VA Design Guides (e.g. HVAC Design Guide, etc), and shall meet ASHRAE/SMACNA standards for these types of systems. 4.During construction, there should be no more than a 4-hour downtime on any utility system, unless approved well in advanced by the Contracting Officer's Representative (COR). Phasing of the work may well be required to comply with this requirement, and should be taken into account in the design. B.A/E work shall include providing cost estimates, performing research and design analysis, generating Design Documents of sufficient quality and quantity to allow the VA to advertise for bid, assist with bid opening and review, and provide construction period services. 1.Construction period services shall consist of A/E site visits, interim inspections, final inspection, submittal reviews, response(s) to Contractor & VA inquiries, and development of as-built drawings at project's completion. 2.A/E must accomplish work in accordance with all required codes and VA guidelines. A/E SUBMISSION OF MATERIAL FOR FIRST, SECOND AND THIRD REVIEWS; BID PACKAGE: A.There will be three (3) scheduled submissions for review of plans, specifications, and cost estimates (PS&E's at 15%, 35% and 95% stages of design), and one (1) final submission to be used for the purpose of Bidding the project. 1.Minor changes to the PS&E's may be required to be made after the 95% review stage and prior to the A/E submitting the Bid Documents to the Contracting Officer (CO) for implementation. 2.The time frame for the total design will be 209 calendar days. Should more time be required, it will be the responsibility of the A/E to request and justify that extension to the CO. The schedule of expected PS&E submittals is as follows: a.1st Submission (Schematic Phase - 15%) to be 30 calendar days after award of contract and issuance of Notice to Proceed (NTP). VA Review to be completed within 15 calendar days of receiving 1st submission. b.2nd Submission (Design Development Phase - 35%) to be 60 calendar days after receipt of VA's 1st submission review. VA Review to be completed within 15 calendar days of receiving 2nd submission. c.3rd Submission (Preliminary Bid Documents Phase - 95%) to be 60 calendar days after receipt of VA's 2nd submission review. VA Review to be completed within 15 calendar days of receiving 3rd submission. d.Final Submission (Bid Documents - 100%) to be completed within 14 calendar days of receiving VA's 3rd submission review. Note:If VA Submission Reviews are not completed within the allotted time(s), the A/E shall have the right to request a contract time extension due to the respective delay(s). B.A/E shall prepare all working drawings in AUTOCAD 2010 format in accordance with AIA CAD Layering Guidelines. Any written documentation or specification shall be in MSWord version 2007. C.Civil/site plans for the mechanical drawings shall be at a scale large enough to facilitate VA review (i.e. 1:60 scale). D.A/E discussions with Medical Center personnel concerning requirements will be arranged by the COR on behalf of the CO. E.At each PS&E submission, all drawings shall be dated and appropriately labeled as to which submission is being provided (i.e. "FIRST SUBMISSION - 15%", "FIRST WORKING DRAWING SUBMISSION"), in large block letters above or next to the title block, or other suitable means as approved in advance by the COR. In addition, each submission shall be clearly marked with the project name and number (557-381, Expand 10A CLC) in a conspicuous location on each drawing or document submitted. F.Each subsequent submission that the A/E provides after a VA review shall incorporate the review comments of the VA in the PS&E's, or provide an explanation as to why the comments were not addressed, citing the reasons therefore. All VA review notes and comments shall be responded to in writing. A/E shall discuss any review comments which are questionable with COR and the decision on such discussions shall be documented and be a part of the next submission. G.Provide computations and sizing calculations as needed to justify all electrical and mechanical designs. For computerized calculations, submit complete and clear documentation of computer program(s) utilized, citing any interpretations or input/output decisions, and a description of program procedures followed. If submitted output information cannot be reproduced by another entity using the input data and computer program information supplied, the design will be considered incomplete. H.Working Drawings shall be identified individually in accordance with their subject matter, such as the following: T1Title/Cover Sheet (including Index to Drawings) C1Civil/Site Drawings A1Architectural Drawings S1Structural Drawings P1Plumbing Drawings H1Mechanical/HVAC G1Steam Generation Drawings E1Electrical Drawings AB1Abatement Drawings FP1Fire Protection Drawings FA1Fire Alarm Drawings 1.Building Number shall precede the classification identification (Building No. 2 for example might be 2-A1, 2-P1, 2-E1, etc.). 2.Drawings shall be numbered in sequence within each classification, for example 2-A1, 2-A2, etc., referring to Building No. 2 - first architectural sheet, followed by Building No. 2 - second architectural sheet, and so on. Directly below the drawing number, the position within the series that each drawing occupies shall be shown, for example, Sheet 1 of 10 (Electrical Sheets), Sheet 2 of 10 (Electrical Sheets), and so on. 3.Drawings for each new project shall begin with number one. The drawings will be distinguished by their project titles and dates. VA will review the title block at the 35% Design Submittal and make recommendations if clarification is needed. 4.One classification of work shall be the focal point of a single drawing. For example, electrical work should be the predominant work shown on the electrical sheets, mechanical work on the mechanical drawings, and so on. Other forms of work may be referenced on one particular type of drawing to their respective subject drawings however. 5.All drawings shall be carefully delineated to distinguish between new, existing, replacement, and demolition work. I.The A/E is expected to carefully survey the existing conditions to create accurate Bid Documents. Reliance on the accuracy of VA-provided documents is not encouraged - field-verify all information. BIM modeling may be used, but is not required. J.The A/E shall pay particular attention to the fact that during the various stages of design and review, approved preliminary plans may not be changed at the request of the Medical Center management or staff without the proper justification and approval of the COR and CO. Any changes to reviewed documents outside the purview of the COR and CO will be considered to have been done beyond the scope of the contract and subject to revision at A/E's expense. K.A/E shall provide the following quantities of submittal materials at each review stage as indicated: Review #Drawing QuantitySpecification CopiesCompact Disk 1 15% Schematic Design1 full-size set, 2 half-size sets1 List, from Master Specifications1 Include drawings and Spec list in PDF format SUBMITTAL TABLE? 2 35% Design Development1 full-size set, 2 half-size sets1 Marked-Up Master Specifications- Must show additions and revisions in red1 Include drawings in PDF format; marked-up Specs in Word format 3 95% Final Design1 full-size set, 2 half-size sets1 Final/Edited1 Include drawings in PDF and DWG formats; Specs in Word format 4 Bid Documents6 full-size sets (signed and sealed), 2 half-size sets1 Final2 Include drawings in PDF and bound DWG formats, including pen tables and other plotting parameters; each Spec section in PDF and Word formats; Combined Spec package in Word and PDF formats ? SUBMISSION REQUIREMENTS A.SITE DEVELOPMENT: Submit the following, if applicable: Site Development:Schematics*DD**CD*** Narrative" Analysis of site" Circulation study" Phasing analysis" Parking analysis" Development concept showing proposed buildings and structures " Landscape drawings with plant groupings " Topographic, utility, and landscape survey " " Demolition plan""" Layout plan showing location of: "Building and structures""" "Roads""" "Fire Access"" "Mechanical and electrical equipment on grade " " " "Off-site utilities""" "Service area(s)"" "Entrances and exits"" "Walks"" "Inlets"" "Contractor's staging area"" "Vertical and horizontal road alignment " " "Paving joint patterns"" Grading plan showing: "Existing contours"" "Proposed contours"" "Spot elevations at structure corners, entrances, equipment pads, etc. " " "First floor elevations"" "Rim and invert elevations on storm drainage fixtures " " "Erosion and sediment control"" Rock excavation (quantity)"" Planting plan showing: "List of plant material""" "Limits of irrigation""" Site details "" Landscape details"" Signage plan and schedule"" Marked-up Specifications" Specifications" *Submit site and landscape plans at an appropriate scale to show all work involved. **Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase. B.ARCHITECTURAL: Submit or show the following, if applicable: Architectural:Schematics*DD**CD*** Location of: "Rooms1""" "Doors2 """ "Corridor(s)3""" "Basic column grid/sizes""" "Expansion and seismic joints""" "Electrical closets""" "Equipment rooms""" "Signal and telephone closets""" "Mechanical shafts and space""" "Stair(s)"" "Ramp(s)"" Floor Plans/Drawings: "All floors""" "Penthouse""" "Roof plan""" "Pipe basement""" "Pipe tunnel"" "Reflected ceiling4"" "Equipment floor plans 1:50 (1/4 inch) scale5 " " "Demolition plans6"" Room names and numbers7, 8"" Program net/designed net""" Exterior dimensions/total building gross area " " " Size and shape of all departmental functions and services9 " " " Exterior building elevations10""" Finish floor elevations11""" Door locations, sizes, and swings"" Wall thickness and chase walls"" Handrail location/dimensions"" Fixed equipment"" Equipment elevations and details" Plumbing fixtures"" Wheelchair accessible facilities"" Wall sections12"" Building sections13"" Finish grades at corners, entrances, exits, platforms and ramps " " Fire and smoke rated partitions14""" Lead-lined and radio-frequency-shielded partitions14 " " Fire extinguisher cabinets14"" Spray-on fire proofing (see fire protection) Construction details15"" Drafting symbols, abbreviations, and general notes " " Door, window, and louver schedules" Interior details, elevations, sections" Finish schedule16"" Graphics and signage17" Color rendering" Marked-up Specifications" Specifications18" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. B.NOTES: 1.Use lines between spaces to indicate the centerline of the partition (for schematics only). 2.Indicate doors with a slash mark. 3.Along the corridor, the line shall represent the corridor side of the partition. 4.Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements. 5.Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal. 6.Indicate existing finish schedule and notes on plan. 7.Label as required for schematic drawings. Coordinate new room numbering with medical center. 8.Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390. 9.Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610). 10.If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail. 11.Define the relationship of the finish ground floor to finish grade at major entrances and docks. 12.Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA. 13.Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing. 14.Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.). 15.Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission. 16.Indicate all building systems, materials, and future expansion, if applicable. 17.Submit a drawing for all which is part of the construction contract. 18.Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency. C.FIRE PROTECTION: Submit the following, if applicable: Fire Protection:Schematics*DD**CD*** Fire protection narrative:1 "Fire and smoke separation" "Fire sprinkler/standpipe system" "Size of fire pumps" "Water supply available/max. demand" "Water flow testing results" "Fire alarm systems2" Existing to be modernized" Base loop system for interface of new construction " "Kitchen extinguishing systems" "Size of air handling unit" "Exit paths from each zone" "Distances to stairs " "Occupancy of each area" "Exit calculations for each floor" "Smoke control features" Floor Plans/Drawings:3 & 4 "Sprinkler zones" "Fire alarm zones" "Smoke zones" "Building water supply" "Interior sprinkler supply lines" "Standpipes" "Fire extinguisher cabinets""" "Fireproofing of structural members" "Sprinkler/standpipe riser supply piping " " "Termination of sprinkler main and inspector test drains " " "Sprinkler alarm valves"" "Waterflow and tamper switches "" "Sprinkler system fire department connections " " "Sprinkler design hazards per NFPA 13 " " "Exit signs and emergency lighting"" "Occupied areas not protected by automatic sprinklers " " Calculations""" Estimated capacities for proposed air handling units in cubic meters (cubic feet) per minute " " Location of: "Fire alarm system"" "Annunciator panels"" "Pull stations"" "Flow switches"" "Audio-visual devices"" "Smoke detectors"" "Duct smoke detectors"" "Smoke dampers"" "Fire dampers"" "Fire alarm risers5"" "Exit signs"" "Emergency lighting"" "Fire sprinklers"" "Standpipes"" "Fire hydrants"" "Fire pumps"" "Post indicator valves"" "Sectional valves"" "Fire extinguisher cabinets"" "Electromagnetic door hold open devices " " Wall sections indicating fire resistive ratings " " Staff sleeping rooms"" Excavation plan signage"" Door and window schedule with fire rating or fire rated glazing " Zoning of each fire alarm initiating device " Details: "Fire pump system (capacity and pressure) " "Elevation and isometric view of fire pump " "Stairwell sign" "Annunciator panel" Interconnection of fire alarm system with: "Smoke dampers" "Air handlers" "Elevator controls" "Kitchen fire extinguishing and fire pump system " "HVAC system with smoke duct detectors " Single line riser diagram for fire alarm system " Height/configuration of storage racks and shelving " Marked-up Specifications" Specifications" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. C.NOTES: 1.Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101. 2.Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work. 3.Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke. 4.At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided. 5.Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused. D.INTERIOR DESIGN: Submit the following, if applicable: Interior Design:Schematics*DD**CD*** Written interior design concept1" Illustrate overall design solution2" Material and finish samples" Sketches" Design solution for interior spaces: "Perspectives"" "Plans"" "Details"" "Elevations"" "Sections"" "Wayfinding"" "Floor patterns"" "Wall patterns"" "Lighting "" "Signage"" "Handrails"" "Bumper guards"" Specification section 09050"" Finish schedule"" Exterior colors and materials"" Sample boards for interior and exterior materials, products, and finishes " " Edited carpet and wallcovering specifications " " Marked-up Specifications" Specifications" Keyed Finish plans" Interior design details, elevations, and sections " *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. D.NOTES: 1.Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer's "vision" or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc. 2.Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces. E.STRUCTURAL: Submit the following, if applicable: Structural:Schematics*DD**CD*** Three alternative structural systems for typical bays1 " Supporting calculations2""" Cost estimates for each system3" Recommend preferred system" Column locations " Shear load resisting elements4" Boring location plan5" Structural plans6"" Sections"" Details"" Size/location of: "Columns"" "Beams"" Lateral load resisting elements"" Load bearing walls"" Slabs"" Foundations"" Elevations" Schedules " General notes" Boring logs" Subsurface investigation report" Estimated quantity of rock" Marked-up Specifications" Specifications" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. E.NOTES: 1.When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system. 2.Include vertical and lateral load design for CD submission. 3.Include foundation and fireproofing. 4.Indicate existing utilities and structures within, adjacent, or contiguous to the new construction. 5.Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified. 6.If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility. F.PLUMBING: Submit the following, if applicable: Plumbing:Schematics*DD**CD*** Narrative: "Existing plumbing systems to be used and necessary modifications " " " "New plumbing systems """ "New or modified water treatment""" Floor Plans/Drawings: "Room names""" "Identify Existing plumbing fixtures w/VA numbering system " " " New plumbing fixtures w/VA numbering system " " " Existing equipment""" New equipment""" New medical gas outlets"" New laboratory gas outlets"" Plumbing piping""" "Size of pipe"" "Equipment schedule"" "Fire & smoke partitions""" "Demolition plans"" "Riser diagrams" "Legend, notes, and details" Location and size of sprinkler riser, standpipes, and fire pumps (see fire protection) " " Location of emergency eyewash and shower equipment " " Calculations (equipment & piping)"" List of Required Contract Specifications" Marked-up Specifications" Contract Specifications" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch). G.SANITARY: Submit the following, if applicable: Sanitary:Schematics*DD**CD*** Narrative: "Existing sanitary systems: underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc. " " "New sanitary systems""" "Provide water analysis & expected yield if well required " " " "Circulation study to assess emergency vehicle access " " " Install test well, if well is required." Utility Plans/Drawings showing existing and newsanitary systems: "Size of pipes""" "Invert elevations of sewers""" "Locate/size Pumps""" Storage facilities""" Treatment equipment""" Fire hydrants"" Sectional and post indicator valves"" Backflow preventer"" "Areas of new irrigation system" "New irrigation system" "Profiles of sanitary & storm sewers" "Demolition Plans"" "Legend, notes, and details" Point of connection to sprinkler system""" Calculations"" List of specifications" Marked-up Specifications" Contract Specifications" *Submit utility drawings at same scale as provided for Site Development drawings. **Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase. ***Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch). H.HVAC: Submit the following, if applicable: HVAC:Schematics*DD**CD*** Description of HVAC systems" Equipment for each functional space" Life cycle cost analysis1" Tentative location/sizes: "Mechanical equipment room" "Principal vertical shafts" Block layout of equipment" Louvers:2 "Outside air""" "Exhaust air""" "Relief air""" Engineering calculations3""" Selection of HVAC equipment"" Catalog cuts of equipment"" Room by room heating and cooling loads " " Zone by zone heating & cooling loads"" Building block heating & cooling loads"" Tabulation of steam consumption"" Psychometric chart for air handling unit"" Coil entering and leaving conditions"" Fan motor heat gains"" Consumption of humidification loads"" Sound/acoustic analysis"" Room-by-room air balance charts4"" Heating system: "Total heating load"" "Domestic hot water load"" "Humidification load"" "Equipment steam demand"" "Zoning of heating system"" HVAC floor plan:5 "Main supply, return and exhaust ductwork " " "Volume dampers"" "Fire and smoke partitions"" "Fire and smoke dampers "" "Smoke detectors"" "Automatic control dampers"" "Air quantities for each room"" "Air inlets/outlets"" "Rises and drops in ductwork"" "Expansion loops"" "Anchors"" "Vales"" "Drip assemblies"" "Balancing fittings"" Interconnection of HVAC equipment with fire protection equipment (see fire protection) " " Plan/section of mechanical equipment rooms " " Schematic flow and riser diagrams6"" Schematic control diagrams7"" HVAC demolition drawings"" Phasing plan"" Equipment schedule"" Seismic bracing"" VA symbols and abbreviation"" Selection of "Pumps" "Fans " Sizing and selection of "Expansion tanks" "Steam to hot water convertor" "Heat exchangers Sound analysis" Complete selection data" Outside chilled water and condenser water distribution8 " Standard detail drawings" Automatic temperature control drawings9 " Marked-up Specifications" HVAC specifications" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. H.NOTES: 1.Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building. 2.The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts). 3.Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets. 4.Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces. 6.Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull. 6.Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design. 7.Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC. 8.Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility. 9.Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans. I.ELECTRICAL: Submit the following, if applicable: Electrical:Schematics*DD**CD*** Narratives: "Design1" "Life cycle analysis for electrical systems " Location and size of: "Electrical equipment2" "Electric closets3" "Telephone closets3" "Signal closets3" "Electrical distribution equipment Drawings showing: "Electrical plot plan of existing and proposed underground power (including manholes) " " " "Telephone systems""" "Signal inter-building systems""" "Proposed electrical system4""" "Electric symbols""" "Lighting fixture schedule""" "Emergency Life Safety Equipment (see fire protection) "Symbols, note, abbreviations"" List of specialty areas" Method of short-circuit calculations" Method of voltage drop and demand calculations " Utility company correspondence" Utility company requirements"" Load calculations for normal & emergency use " " " Drawings: "Lighting layouts"" "Power layouts"" "Signal layouts"" "Specialty area layouts"" "Demolition plans"" Riser diagrams"" Branch circuit wiring (typ.)"" Location and size of: "Primary distribution switchgear/switchboard " " "Engine-generator sets"" "Substation/padmounted transformer"" "Manholes"" Location of smoke dampers and duct smoke detectors " Interconnection of electrical control equipment with HVAC equipment (see fire protection) " Smoke partitions and fire alarm zones""" Fire alarm and signal riser diagrams (see fire protection) " " Calculations for emergency generator(s) " " Phasing scheme"" Electrical details" Marked-up Specifications" Specifications" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. I.NOTES: 1.Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages. 2.Include means and clearances for installation, maintenance, and removal/replacement of equipment. 3.Electrical, signal and telephone closets must stack vertically. 4.Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels. J.EQUIPMENT: Submit the following, if applicable: Equipment:Schematics*DD**CD*** Equipment (on architectural drawing)""" Activation Equipment List (Excel format) " " Marked-up Specifications" Specifications" *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. K.CRITICAL PATH METHOD (CPM): Submit the following, if applicable: Critical Path Method (CPM)j:SchematicsDDCD Phasing Narrative""" Phasing Plans (on reduced site plans)" Phasing Diagram" Phases (marked on full size drawing)" Written list of systems1""" Phasing Diagram (drawn on Phasing Plan)1 " " CPM Phasing Plans (full size contract drawings)2 " " K.NOTES: 1.Include temporary system by phase, and separate by technical discipline. 2.One drawing may reflect several reduced site plans. L.ESTIMATING: Submit the following: Estimating:SchematicsDDCD Cost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work) " " " Level "A" Summary Sheets for building"" Level "A" Summary Sheets for sitework"" Building gross area computation (new)"" Building gross area computation (alteration work) " " Project Data Sheet 1" Project Data Sheet 1 and 2"" Asbestos abatement"" Detailed estimate take-off sheets" Level "B" Summary Sheets for buildings " Level "B" Summary Sheets for sitework" Supplement A to SF 252" Detail Market Analysis" L.NOTES: 1.Submission shall contain certification that quantities have been checked and found correct. 2.All estimates shall be based on the most up to date working drawings available and shall be current as to the date of submission. 3.Use wage rates that reflect current wages within the area and at the time of anticipated construction. All costs shown shall include all labor insurance and sales taxes on material (Price at contractor's buying level) and applicable upper and lower tier Contractor and Sub-Contractor mark-up. 4.Show unit quantity, unit measure, unit cost and total cost of labor, equipment and material for sub-headings. 5.Show a total of labor, equipment and material for each sub-heading. 6.Show sub-total on the total cost. 7.Show applicable contractor's/subcontractor's mark-up as a percentage of cost. Because overhead and profit will vary with the trade, size of project, and completion, estimates should reflect an appropriate percentage of each of these items after the labor and material costs have been totaled for each item. 8.Show total cost for each sub-heading. 9.Design to budget. Notify COTR of any and all cost overruns. Develop deductive bid alternates for construction, so as to remain within budget. M.SPACE PLANNING SchematicsDDCD Space-Accounting Summary Table"1"2"3 M.NOTES: 1.Provide a tabular table with columns entitled Departmental Function, H-7610 Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements. This data can be acquired initially from the Space Plan developed by the VA COTR, however, it should be reviewed and updated as necessary. 2.Update table. Justify in writing substantial deviations from the approved space program. 3.Update table. N.SPECIFICATIONS SchematicsDDCD Specifications (All Disciplines)"1&2"3& 4 1.Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications. 2.When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format. a.Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels. b.Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications. c.Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36. d.Do not use trade names or manufacturers brand names, except as previously noted. e.When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements. 3.Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated. 4.Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E. BID DOCUMENTS SUBMITTAL REQUIREMENTS: A.General: 1.PS&E's shall be complete and ready for bidding purposes at this Stage. All of the previous review comments will have been addressed and incorporated into the Bid Documents. 2.The A/E shall deliver the original working drawings to COR for signature prior to forwarding to the CO. The working drawings shall be signed and sealed by the Registered Architect(s), Professional Engineer(s) and Certified Industrial Hygienist responsible for the design prior to sending to the COR. 3.After Bid Opening, but prior to CO issuing the Notice to Proceed to the successful Bidder, A/E shall make any changes necessary to the Bid Documents to render them suitable for Construction (and labeled as such - "For Construction"). All changed documents shall be provided to COR for inclusion into the Construction Documents package. Only changed items need be furnished (e.g. a changed Drawing or Specification Section or Page suitably noted). 4.After Bid Opening, upon discovering that a Notice of Award cannot be made due to bids being over budget in spite of the Deductive Bid Alternates, A/E shall make any changes necessary to the design to the satisfaction of the VA to render the Project awardable. a.A/E shall have 14 calendar days within which to make design changes. b.A complete PS&E package shall be submitted to the VA as described in the Third Review Submission Requirements section. c.Applicable portions of this Bid Documents Submittal Requirements section shall be complied with. d.This Section A.5 shall repeat until an Award can be made. e.A/E re-work under Section A.5 shall be at A/E's expense. BID PERIOD SERVICES REQUIREMENTS: A.Bid period services will begin after submission of Bid Documents to COR, and continue through the Bid Opening. B.Required services include, but are not limited to: 1.Respond to Requests for Clarification (RFC) from prospective Bidders - 48 hour turn-around time. 2.RFC submittal and response log compilation. 3.Drawing Addendums, Architect's Supplemental Instructions (ASI), and Specification Clarifications to be provided as necessary. 4.Attendance at Bid Opening. 5.Assist VA with analyzing bids, and recommending Award of Contract to the apparent successful Bidder. CONSTRUCTION PERIOD SERVICES REQUIREMENTS: A.Construction period services will begin after Award of Contract and continue to and through VA's Final Acceptance of project. B.Required services include, but are not limited to: 1.Redesign of project if responsive bids do not come in under the VA's Construction Budget. 2.Attendance at CO's pre-construction meeting. 3.Responses to successful Contractor's Requests for Information (RFIs) - 48 hour turn-around time. 4.Submittal reviews - 14 day turn-around time. 5.RFI and Submittal logs upkeep. 6.Drawing Revisions, Architect's Supplemental Instructions (ASI), Requests for Proposals (RFPs) on Change Orders, and Bulletin Drawings shall be provided as necessary as the construction period progresses. Turn-around time on these items may vary, but shall not impede construction in any consequential manner. 7.Site Visits - Four (4) required site visits, at significant points during construction, to include the inspection itself, generating field reports, and providing same to VA within five (5) days of site visit. 8.As-Built Drawings - one-month turn-around time from receipt of Contractor's red-lined drawings. Final A/E payment is contingent upon VA receiving these documents. The submittal shall include one complete final hard copy of each drawing, indicating all as-built modifications made by the A/E, accompanied by the same in AutoCAD 2010 and PDF formats on compact disc. 9.Updating of Dublin VA Medical Center Master Site and Architectural File(s) reflecting as-built conditions, as necessary. MISCELLANEOUS: A.Design to be in accordance with all applicable Federal, State and local codes (NFPA, JCAHO, OSHA, etc.). B.Items given to or provided to the A/E firm upon request: 1.AutoCAD copy of the latest Dublin VAMC campus plan. 2.Original facility drawing(s) to aid in design, if available. 3.VA drawing sheet border template. C.During the Bidding and Construction Phases, A/E shall keep COR apprised of any need for changes resulting from differing site conditions affecting their design. No changes will be made to the approved Construction Documents without the approval of the CO. All contact with the Contractor shall be through the COR. D.COR is not authorized to approve any changes to the Contract. Any work performed by A/E that is not directly authorized by the CO is at A/E's sole risk and expense. END
 

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Document(s)

Attachment
 

File Name: VA247-15-R-0001 VA247-15-R-0001_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1667159&FileName=VA247-15-R-0001-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1667159&FileName=VA247-15-R-0001-001.docx

 

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Place of Performance

Address: Department of Veterans Affairs;Carl Vinson VA Medical Center;1826 Veterans Blvd.;Dublin, GA

Zip Code: 31021
 

Record

SN03543629-W 20141008/141006234420-07a91e3c6c279bae18aba49afd318bb5 (fbodaily.com)
 

Source

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