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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 27, 2014 FBO #4690
DOCUMENT

89 -- FY-15 MILK CONTRACT - Attachment

Notice Date

9/25/2014
 

Notice Type

Attachment
 

NAICS

311511 — Fluid Milk Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (248);Room 315, Bldg. 2;10,000 Bay Pines Blvd;Bay Pines FL 33744
 

ZIP Code

33744
 

Solicitation Number

VA24814Q2094
 

Response Due

9/29/2014
 

Archive Date

10/14/2014
 

Point of Contact

Cynthia A Pace
 

E-Mail Address

9-3324<br
 

Small Business Set-Aside

N/A
 

Description

This combined synopsis/solicitation VA-248-14-Q-2094 for commercial items has been prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This notice constitutes only the solicitation; a quote is being requested and a written solicitation will not be issued. A quotation in response to this notice must be received not later than 2:00 pm EST Monday, September 29, 2014. The solicitation number is VA248-14-Q-2094 and is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-056. No telephone requests will be accepted. Only written requests received directly from the requester are acceptable. It is the Offerors responsibility to ensure that the quote is received. The applicable North American Industry Classification System Code (NAICS) is 311511, Fluid Milk Manufacturing; the size standard is 500 employees. OFFERORS MUST STATE THEIR BUSINESS SIZE when submitting their offer. 1. OVERVIEW. The contractor shall provide milk and dairy products to the C.W. Bill Young VA Medical Center of the Bay Pines VA Healthcare System (as listed in Deliveries and Invoicing). The quantities listed are estimated requirements for the Nutrition & Food Services Department. The term of the contract shall be October 1, 2014 through and including September 30, 2015. A. The contractor shall contact the Contracting Officer on all administrative matters. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity, quality, or the delivery terms of this contract. B. A contract awarded as a result of issuance of this solicitation shall be a fixed-price contract with economic price adjustment. C. Awardee shall be notified of the Contracting Officer's Technical Representative (COR) appointed by the Contracting Officer and Nutrition and Food Services. D. NOTE: Estimated Quantities - Actual Quantities Ordered May Vary Among Line Items. E. Estimated orders will be submitted weekly with the Government reserving the right to adjust orders 24 hours prior to scheduled delivery. F. Contractor must be with-in a (70) Seventy Mile radius. G. FEDERAL HOLIDAYS : New Year's, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas 2. SANITATION AND WORKMANSHIP A. All items furnished under this contract shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice and approved standards established by the Food and Drug Administration. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and all other contamination. Chilled and frozen items shall be maintained at temperatures necessary for the preservation of the product. B. The VA Contracting Officer or his/her designee reserves the right to inspect the offerors' premises at any time during the life of the contract. A pre-award, on-site visit to inspect the manufacturing plant, personnel, process and packaging equipment and premises in order to verify compliance with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace may be performed by the government prior to contract award. If the plant of the apparent low offeror does not meet specification or is not acceptable, the offer will be rejected. 3. SPECIFICATIONS AND STANDARDS A. The delivered products shall comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. B. Quality Assurance. All raw milk for pasteurization, condensed and dried milk, finished products and the plant in which the products are processed shall comply with all applicable requirements of the "Grade A Pasteurized Milk Ordinance - 1978 Recommendations of the United States Public Health Service" or latest revision thereof, or regulations substantially equivalent thereto. The raw milk for pasteurization, milk plant, and pasteurized milk and milk products each shall have a compliance rating of 90 or more as certified by the State Milk Sanitation Rating Officer and shall be listed in the "Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers." All milk products delivered for consumption shall have at least two week's expiration from the date of delivery. All testing shall only be done by milk laboratories approved by Federal and State agencies and listed in the previously mentioned document. C. Contractor's Certification. By submitting an offer, the contractor certifies that the product offered meets the specified salient characteristics and requirements of the Federal Hospital Subsistence Guide; conforms to the producer's own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling practices; has national or regional distribution storage facilities located with the United States, its territories, or possessions; and is sold on the commercial market. The Government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including delivery at final destination as may be necessary to determine conformance with the provisions of the contract. 4. FRESHNESS REQUIREMENTS FOR DAIRY PRODUCTS: 1. Fluid dairy products and other dairy products shall have sufficient remaining shelf life commensurate with good commercial practice and a minimum: a.Milk must be delivered within 72 hours after pasteurization. 5. PACKAGING, PACKING, AND LABELING: A. Unless otherwise specified, preservation, packaging, and packing shall be to a degree of protection to preclude damage to containers and/or contents thereof under normal shipping conditions, handling, etc., and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from the contractor to the receiving activity for storage. Shipping containers shall be in compliance with National Motor Freight Classification and Uniform Freight classification (issue in effect at time of shipment). NOTE: (a)Gallon Containers - Acceptable packaging = plastic containers (b) ½ pint Containers - Acceptable packaging = ½ PT cardboard Containers measuring 4-1/2" X 2-1/3" OR ½ PT cardboard Containers measuring 2-7/8" X 3". B. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling, complying with the Federal Food, drug and Cosmetic Act and regulations promulgated thereunder. C. All items must be identified with readable dates (open code dates), or coded dates. Contractors who do not use open dating will provide a product code number key listing. The product code number key listing shall explain the actual date of production or processing. The successful offeror shall furnish the COR and the Contracting Officer with the code of instructions for deciphering the date on which the pasteurization process was completed. This information is to be furnished within five days of award of a contract. Failure to comply with this requirement will render a contract in default and grounds for termination. D. Source of Manufacture: Items supplied under this contract are required to originate from a sanitarily approved source. The supplier must identify the source of manufacture on the primary container or in the accompanying shipping documents. The identification on the primary container may consist of either the manufacturing plant name and address or a manufacturing plant code. When the manufacturing plant is identified on the shipping documents accompanying the delivery, the plant shall be identified by its complete name, address and plant code. E. EPA: Should the contractor manufacturer and provide company brand milk products, the contractor should utilize, if possible, recycled materials for containers as long as they meet the FDA sanitary standards for the specified commodity. List recycled materials used in the packaging of the requested products herein: F. METRIC PRODUCTS: Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376B and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer's Representative, will accept or reject the product. 6. QUANTITIES: Following are the products and quantities expected to be used throughout the year. Item #Description/Part Number*Annual QTYUnits 1MILK, LOWFAT 1%, 2000 ½ Gallon (jug) 2MILK, WHOLE, 55000 ½ Pint (carton) 3MILK, LOWFAT 1%, 300000 ½ Pint (carton) 4MILK, LOWFAT 1% CHOCOLATE, 15000 ½ Pint (carton) 5DRINK, FRUIT FLAVORED, GRAPE/ORANGE/FRUIT PUNCH 6501 Gallon (jug) 6***MILK, WHOLE, 650 ½ Gallon (carton) 7. ORDERING A. Estimated milk products/fruit drink products orders will be submitted weekly with the Government reserving the right to adjust orders 24 hours prior to scheduled delivery. Orders will be placed by the COR or his/her designee. Telephone, oral, and wire transmission orders are authorized. B. Quantities shown on previous pages represent the quantities estimated to be ordered over the delivery period. Offers will be evaluated based on the estimated quantities. Actual quantities ordered may vary among line items. 8. UTILIZATION OF CONTRACT 1.Delivery orders will be issued on an as-needed basis. 9. DELIVERIES AND INVOICING While performing under this contract all vehicles used by the contractor will be locked and the keys removed when not in use. This is intended to protect the contractor's property as well as the safety of patients and staff at the medical centers. (Require Milk and Fruit Drink Delivery "minimum" 4 times per week) DELIVER TO TIME OF DELIVERY FREQUENCY CW BILL YOUNG MEDICAL CENTER BAY PINES VA HEALTHCARE SYSTEM 7:00 AM - 8:00 AM MON, TUES, WED & FRI NUTRITION FOOD SERVICES (120) BUILDING #100 10000 BAY PINES BLVD. BAY PINES, FLORIDA 33744 This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-056. The following FAR and VAAR provisions and clauses are incorporate into this solicitation document by reference: 52.212-1, Instructions to Offerors-Commercial; 52.212-4, Contract Terms and Conditions - Commercial Items; 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders (of which 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.223-18, 52.225-1, 52.225-13, and 52.232-34 are applicable); and VAAR 852.246-70, Guarantee. Additionally, please include a completed copy of provision 52.212-3, Offeror Representations and Certifications-Commercial Items, with your offer. 52.212-2, Evaluation - Commercial Items. Offerors shall submit quotes on Solicitation VA248-14-Q-2094. Quotes must be submitted electronically via email to Cynthia.Pace@va.gov. The email subject shall reflect the following: "RFQ VA248-14-Q-2094 Quote submission". Bid MUST be good for 30 calendar days after close of Buy. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BPVAMC/VAMCCO80220/VA24814Q2094/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-14-Q-2094 VA248-14-Q-2094_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1653495&FileName=VA248-14-Q-2094-005.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1653495&FileName=VA248-14-Q-2094-005.docx

 

File Name: VA248-14-Q-2094 VA248-14-Q-2094_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1653497&FileName=VA248-14-Q-2094-006.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1653497&FileName=VA248-14-Q-2094-006.docx

 

File Name: VA248-14-Q-2094 VA248-14-Q-2094-002 Statement of Work.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1653498&FileName=VA248-14-Q-2094-007.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1653498&FileName=VA248-14-Q-2094-007.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03528221-W 20140927/140925235541-e18c612a31c4e46f3bca3750dc23c27a (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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