AWARD
99 -- Air Program Compliance Support (Task 1-4) at Kirtland AFB, NM.
- Notice Date
- 9/24/2014
- Notice Type
- Award Notice
- NAICS
- 541620
— Environmental Consulting Services
- Contracting Office
- USACE District, Albuquerque, CESPA-CT, 4101 Jefferson Plaza NE, Albuquerque, NM 87109-3435
- ZIP Code
- 87109-3435
- Solicitation Number
- W912PP-14-T-0172
- Archive Date
- 10/24/2014
- Point of Contact
- Glenda Kohlieber, 575-652-4135
- E-Mail Address
-
USACE District, Albuquerque
(glenda.d.kohlieber@usace.army.mil)
- Small Business Set-Aside
- N/A
- Award Number
- W912PP-14-P-0145
- Award Date
- 9/24/2014
- Awardee
- Hazair, Inc. (119388945) <br> 1489 W Warm Springs Rd Ste 110 <br> Henderson, NV 89014-7367
- Award Amount
- $85,442.82
- Line Number
- 0001
- Description
- This contract action was accomplished using other than competitive procedures because a statute exists that expressly authorizes or requires that the acquisition be made from a specific source or through another agency (FAR 6.302-5); specifically, Sole source awards under the 8(a) Program. Per FAR 6.302-5 a J&A is not required for this award. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Air Program Compliance Support services as defined in this Performance Work Statement (PWS), except for those items specified as Government furnished items and services. The Contractor shall perform to the standards in this contract.Task #1:Title V Permit Updates and Maintenance. This task will include one Title V Permit #527 significant modification, compliance plan reporting, and related minor permit modification maintenance as necessary. Title V Operating Permit #527 was issued 16 December 2011. If Kirtland AFB submits an application for an authority to construct permit or a source registration, then they must submit a complete Title V permit application for a significant permit modification within 12 months after startup of the new or modified source. It is assumed that Kirtland AFB will complete one significant modification under this scope. This task will include a thorough review of the modified Title V Permit #527 to ensure the all permits and applicable requirements were correctly incorporated. The task also includes compliance plan reporting requirements as listed in Title V Permit #527. Task shall include: Review and comment on AEHD correspondence pertaining to the Title V Permit; Basic ongoing permit maintenance and management oversight; Compliance assurance; Support for compliance agreements, MOUs/MOAs, waivers, and exemptions; Permit currency (POCs, phone numbers, organization symbols, source data, technical equipment data, etc.); Permit monitoring (QA/QC and audit support as required); Source accountability; Operating conditions/locations and scenarios; ownership assignments etc.; Minor permit corrections; Retirement of existing sources from the permit; Ensuring the Title V permit matches the most current air emission inventory; Adding issued 20.11.41 NMAC, Authority to Construct permits; Adding issued 20.11.40 NMAC, Source Registrations; Preparing one application for a significant Title V permit modification; Preparing review comments for the modified Title V permit. Preparing a letter documenting compliance schedule amendments and/or deletions every 90 days for submittal to the AEHD (if necessary); Prepare compliance schedule progress reports for submittal to the AEHD every six (6) months from the date the compliance plan was approved (16 December 2011); and Any other data collection reporting tasks that fall under Title V Permit #527 requirements. Deliverables shall include (in electronic format): Draft application for significant Title V Permit #527 permit modification. Final application for significant Title V Permit #527 permit modification. Review comments for modified Title V Permit #527. Four compliance schedule amendment and/or deletion reports, every 90 days (if necessary). Two compliance schedule progress reports, as required every six months. Task #2: Air Source Testing:This task involves monitoring activities, including stack testing of new and existing sources as required by 20.11.41 NMAC, Construction Permits, and 20.11.42 NMAC, Operating Permits. 20.11.41 NMAC permits frequently contain initial and/or annual emissions compliance monitoring and 20.11.42 NMAC states that any facility that has or will obtain a Title V permit will be required to demonstrate compliance with applicable requirements using periodic or enhanced monitoring, recordkeeping, or reporting as required by the permit. The Contractor shall conduct up to five stack test monitoring events in accordance with permit monitoring requirements. For each stack test event, the Contractor shall submit a stack test protocol and stack test report meeting the current AEHD guidelines. This task also includes semi-annual Method 9 training and certification for one person, as well as the annual calibration and maintenance of the meteorological station at the Explosive Ordnance Disposal (EOD) range. Deliverables shall include: Five stack test monitoring events. One electronic draft and final copy of the stack test protocol. One electronic draft copy of each stack test report and one electronic and one hard copy of each final stack test report shall be delivered. One letter report summarizing the calibration and maintenance activities at the EOD range meteorological station. This task can begin upon Contractor's receipt of the contract award. Task #3: Air Program Support/Regulatory Stakeholder Involvement:The Contractor shall provide support as needed for NTE 12 varying local and onsite meetings. Each meeting is expected to comprise two hours for one person. Since it is not known how many meetings will be attended, the intent is to negotiate a unit cost per meeting to include labor, materials, overhead profit and NMGRT is included in the Bid Schedule for this task. The Contractor will be compensated for the actual number of meetings attended. These may include but not be limited to attending Air Quality Control Board meetings, AEHD meetings, public review meetings for permit applications, preparing presentations or providing input on presentations as requested, and response to Air Force, EPA or AEHD data requests. The Contractor may also be asked to provide input to rule making meetings as well as work on other related tasks specified by the Air Program Manager. The Contractor shall provide a brief summary (e-mail electronic format) of all meetings attended.The Contractor shall review any proposed new or revised Federal or local air regulations to determine their impact on KAFB operations. It is anticipated that the Contractor shall perform 10 reviews in the course of the year. A brief summary memo e-mail electronic format shall be prepared by the Contractor for each regulation reviewed within 10 days of review completion. For regulatory developments requiring further review, the Contractor may provide additional support reviewing specific base activities and recommending actions for compliance (NTE 10). The Contractor shall update the existing CY13 KAFB regulatory checklist matrix at the end of CY14 in preparation for CY14/15 regulatory requirements. The Contractor shall also check the EPA and AEHD web sites monthly (NTE 12 months) to track upcoming issues that may affect KAFB. The Contractor shall provide a monthly (NTE 12 months) website tracking summary of the pertinent issues via e-mail electronic format to KAFB within 10 days of web site review. Deliverables shall include (electronic): Submittal of brief summary (e-mail format) of all meetings attended. Submittal of review comments for any new or revised Federal or local air regulations (ten reviews). Submittal of the updated KAFB regulatory checklist matrix. Submittal of summary of reviews of EPA and AEHD websites tracking pertinent issues. Submittal of summary of regulatory review of specific base activities and recommendations (10 reviews). Task #4: EPCRA, Toxic Release Inventory (TRI) Reporting:Kirtland AFB is required by Executive Order 13148 to submit annual reports to EPA and the State under the Emergency Planning and Community Right to Know Act (EPCRA). These reports include information and data on chemical storage (EPCRA Section 311/312), and information on multimedia releases to the environment and offsite disposal of certain chemicals that are used in quantities above specified thresholds (EPCRA Section 313).The Contractor shall provide technical assistance and peer review of the Form R for CY14 (EPCRA Section 313). This support may include reviewing calculation methodologies, performing calculations, inputting data into the online Toxics Release Inventory Data Delivery System (TRI-DDS), and preparing Form Rs. Upon completion of the Form R reports, the contractor will prepare a memo to file detailing chemicals evaluated for Form R reporting, the reasons for why chemicals were or were not reported, calculation methodologies, and recommendations for the next reporting year. The Contractor shall provide technical assistance and peer review of the Form R for CY14. The Contractor shall submit one electronic copy (e-mail) of the Form R memo to file. Deliverables shall include (electronic): CY14 review of methodology/assumptions for EPCRA Section 313 Form R Reports. CY14 Form R memo to file.
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