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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 19, 2014 FBO #4682
DOCUMENT

89 -- Alvin C. York Base + 4 Solicitation Milk & Dairy Amended to correct solicitation document and extend the close date until 09-22-2014 @ 5:pm CST - Attachment

Notice Date

9/17/2014
 

Notice Type

Attachment
 

NAICS

311511 — Fluid Milk Manufacturing
 

Contracting Office

Nashville VAMC - Department of Veterans Affairs Medical Center
 

Solicitation Number

VA24914Q0919
 

Response Due

9/19/2014
 

Archive Date

10/19/2014
 

Point of Contact

Eric Lee
 

E-Mail Address

5-5973<br
 

Small Business Set-Aside

N/A
 

Description

Statement of Work for Milk and Dairy Products Nashville VA Medical Center 1. OVERVIEW: The contractor shall provide milk and dairy products to the VA Medical Center (hereafter referred to as the VA) located at 3400 Lebanon Pike, Murfreesboro TN 37129. The VA intends to award a firm, fixed price contract for the provision of milk and dairy products. The quantities listed in the attached Pricing Schedule are estimated requirements for the Nutrition & Food Services. The contractor shall be a United States (US) Vendor and a US citizen. 2. SCOPE OF WORK: A. General: The scope of this requirement involves providing milk and dairy products, which conform to the specifications outlined and referenced herein to the VA's Nutrition & Food Service. Both of these services are located at the VA at 3400 Lebanon Pike, Murfreesboro TN 37129. B. Quantities: The quantities listed in the attached Pricing List represent the estimated quantities that will be ordered over the base period and option year. The actual quantity ordered may vary from this estimate but shall not exceed the total estimated quantity for the base and four (4) option years without the prior written approval of the Contracting Officer. C. Period of Performance: The period of performance for the provision of milk and dairy products shall be a base period from October 01, 2014 through September 30, 2015 with four (4) a one year option periods from October 01, 2015 through September 30, 2019. D. The following items shall be delivered to the VA Medical Center, 3400 Lebanon Pike, Murfreesboro TN 37129. Deliveries must be made FOB destination on Monday, Tuesday, Thursday and Friday between 8:00 am and 11:00 am excluding national holidays. Requirements are for the period 10/01/2014 through 9/30/2015: Contractor must bid on all items for the VAMC Nutrition & Food Service and Canteen Service or their bid will be rejected as non-responsive. ***Please provide quote on tables below*** VAMC Nashville, TN Base Period - (October 01, 2014 through September 30, 2015) Item # DescriptionQuantityUnitUnit CostTotal Cost 1Chocolate Milk, 2% Group 1 (pasteurized), Type C, low fat, Flavor b(chocolate); homogenized with added vitamins A and D in ½ pint wax or plastic coated vending type containers. 48/case. Price Per ½ Pint: 0.0000 43,025 EA 0.0000 00.0000 2Buttermilk, Group I (pasteurized) Type P (cultured nonfat/skim/fat free), with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case. Price Per ½ Pint: 0.0000 7950 EA0.000000.0000 3Buttermilk, Group 1 (pasteurized) Type P cultured nonfat/skim/fat free: homogenized with added Vitamins A&D in 1/2 gallon containers. Price Per 1/2 Gallon: 0.0000 975 EA 0.000000.0000 4Whole Milk, Group I (pasteurized), Type A, whole homogenized with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case Price Per ½ Pint: 0.0000 118,000 EA 0.000000.0000 5Milk, Group I (pasteurized), Type D, nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and added Vitamins A and D 1 gallon plastic containers. Price Per 1 Gallon: 0.0000255EA0.000000.0000 6Skim Milk, Group 1 (pasteurized) Type D nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000 110,324 EA0.000000.0000 7Milk 2%, Group 1 (pasteurized), Type C lowfat homogenized added Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000119,888EA0.000000.0000 8Cottage Cheese, Group A (cultured) Subgroup 1 (normal shelf life 14 days and over) or Subgroup 2 (extended shelf life 21 days and over), Type II (low fat, not less than 0.5 nor more than 2.0% milk fat), Class I (unflavored), Style a (small curd) or Style b (large curd), 5 lb. container Price Per 5lb. Container: 0.00005635lb. Container0.000000.0000 9Sour Cream, Type I homogenized, Group 1, Type F cultured contains not less than 18% milkfat, Class 1 (Plain) without added artificial flavor, and/or Citric Acid in waxed or plastic coated #5 containers. Price Per 5lb. Container: 0.00002105lb. Container0.000000.0000 TOTAL AGREGATE PRICE BASE PERIOD: $0000.00. E. The following items shall be delivered to the VA Medical Center, 3400 Lebanon Pike, Murfreesboro TN 37129. Deliveries must be made FOB destination on Monday, Tuesday, Thursday and Friday between 8:00 am and 11:00 am excluding national holidays. Requirements are for the period 10/01/2015 through 9/30/2016: VAMC Nashville, TN Option Year 1 - (October 1, 2015 through September 30, 2016) Item # DescriptionQuantityUnitUnit CostTotal Cost 1Chocolate Milk, 2% Group 1 (pasteurized), Type C, low fat, Flavor b(chocolate); homogenized with added vitamins A and D in ½ pint wax or plastic coated vending type containers. 48/case. Price Per ½ Pint: 0.0000 43,025 EA 0.0000 00.0000 2Buttermilk, Group I (pasteurized) Type P (cultured nonfat/skim/fat free), with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case. Price Per ½ Pint: 0.0000 7950 EA0.000000.0000 3Buttermilk, Group 1 (pasteurized) Type P cultured nonfat/skim/fat free: homogenized with added Vitamins A&D in 1/2 gallon containers. Price Per 1/2 Gallon: 0.0000 975 EA 0.000000.0000 4Whole Milk, Group I (pasteurized), Type A, whole homogenized with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case Price Per ½ Pint: 0.0000 118,000 EA 0.000000.0000 5Milk, Group I (pasteurized), Type D, nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and added Vitamins A and D 1 gallon plastic containers. Price Per 1 Gallon: 0.0000255EA0.000000.0000 6Skim Milk, Group 1 (pasteurized) Type D nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000110,324 EA0.000000.0000 7Milk 2%, Group 1 (pasteurized), Type C lowfat homogenized added Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000119,888EA0.000000.0000 8Cottage Cheese, Group A (cultured) Subgroup 1 (normal shelf life 14 days and over) or Subgroup 2 (extended shelf life 21 days and over), Type II (low fat, not less than 0.5 nor more than 2.0% milk fat), Class I (unflavored), Style a (small curd) or Style b (large curd), 5 lb. container Price Per 5lb. Container: 0.00005635lb. Container0.000000.0000 9Sour Cream, Type I homogenized, Group 1, Type F cultured contains not less than 18% milkfat, Class 1 (Plain) without added artificial flavor, and/or Citric Acid in waxed or plastic coated #5 containers. Price Per 5lb. Container: 0.00002105lb. Container0.000000.0000 TOTAL AGREGATE PRICE BASE PERIOD: $0000.00. F. The following items shall be delivered to the VA Medical Center, 3400 Lebanon Pike, Murfreesboro TN 37129. Deliveries must be made FOB destination on Monday, Tuesday, Thursday and Friday between 8:00 am and 11:00 am excluding national holidays. Requirements are for the period 10/01/2016 through 9/30/2017: VAMC Nashville, TN Option Year 2 - (October 1, 2016 through September 30, 2017) Item # DescriptionQuantityUnitUnit CostTotal Cost 1Chocolate Milk, 2% Group 1 (pasteurized), Type C, low fat, Flavor b(chocolate); homogenized with added vitamins A and D in ½ pint wax or plastic coated vending type containers. 48/case. Price Per ½ Pint: 0.0000 43,025 EA 0.0000 00.0000 2Buttermilk, Group I (pasteurized) Type P (cultured nonfat/skim/fat free), with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case. Price Per ½ Pint: 0.0000 7950 EA0.000000.0000 3Buttermilk, Group 1 (pasteurized) Type P cultured nonfat/skim/fat free: homogenized with added Vitamins A&D in 1/2 gallon containers. Price Per 1/2 Gallon: 0.0000 975 EA 0.000000.0000 4Whole Milk, Group I (pasteurized), Type A, whole homogenized with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case Price Per ½ Pint: 0.0000 118,000 EA 0.000000.0000 5Milk, Group I (pasteurized), Type D, nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and added Vitamins A and D 1 gallon plastic containers. Price Per 1 Gallon: 0.0000255EA0.000000.0000 6Skim Milk, Group 1 (pasteurized) Type D nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000110,324 EA0.000000.0000 7Milk 2%, Group 1 (pasteurized), Type C lowfat homogenized added Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000119,888EA0.000000.0000 8Cottage Cheese, Group A (cultured) Subgroup 1 (normal shelf life 14 days and over) or Subgroup 2 (extended shelf life 21 days and over), Type II (low fat, not less than 0.5 nor more than 2.0% milk fat), Class I (unflavored), Style a (small curd) or Style b (large curd), 5 lb. container Price Per 5lb. Container: 0.00005635lb. Container0.000000.0000 9Sour Cream, Type I homogenized, Group 1, Type F cultured contains not less than 18% milkfat, Class 1 (Plain) without added artificial flavor, and/or Citric Acid in waxed or plastic coated #5 containers. Price Per 5lb. Container: 0.00002105lb. Container0.000000.0000 TOTAL AGREGATE PRICE BASE PERIOD: $0000.00.. G. The following items shall be delivered to the VA Medical Center, 3400 Lebanon Pike, Murfreesboro TN 37129. Deliveries must be made FOB destination on Monday, Tuesday, Thursday and Friday between 8:00 am and 11:00 am excluding national holidays. Requirements are for the period 10/01/2017 through 9/30/2018: VAMC Nashville, TN Option Year 3 - (October 1, 2017 through September 30, 2018) Item # DescriptionQuantityUnitUnit CostTotal Cost 1Chocolate Milk, 2% Group 1 (pasteurized), Type C, low fat, Flavor b(chocolate); homogenized with added vitamins A and D in ½ pint wax or plastic coated vending type containers. 48/case. Price Per ½ Pint: 0.0000 43,025 EA 0.0000 00.0000 2Buttermilk, Group I (pasteurized) Type P (cultured nonfat/skim/fat free), with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case. Price Per ½ Pint: 0.0000 7950 EA0.000000.0000 3Buttermilk, Group 1 (pasteurized) Type P cultured nonfat/skim/fat free: homogenized with added Vitamins A&D in 1/2 gallon containers. Price Per 1/2 Gallon: 0.0000 975 EA 0.000000.0000 4Whole Milk, Group I (pasteurized), Type A, whole homogenized with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case Price Per ½ Pint: 0.0000 118,000 EA 0.000000.0000 5Milk, Group I (pasteurized), Type D, nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and added Vitamins A and D 1 gallon plastic containers. Price Per 1 Gallon: 0.0000255EA0.000000.0000 6Skim Milk, Group 1 (pasteurized) Type D nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000110,324 EA0.000000.0000 7Milk 2%, Group 1 (pasteurized), Type C lowfat homogenized added Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000119,888EA0.000000.0000 8Cottage Cheese, Group A (cultured) Subgroup 1 (normal shelf life 14 days and over) or Subgroup 2 (extended shelf life 21 days and over), Type II (low fat, not less than 0.5 nor more than 2.0% milk fat), Class I (unflavored), Style a (small curd) or Style b (large curd), 5 lb. container Price Per 5lb. Container: 0.00005635lb. Container0.000000.0000 9Sour Cream, Type I homogenized, Group 1, Type F cultured contains not less than 18% milkfat, Class 1 (Plain) without added artificial flavor, and/or Citric Acid in waxed or plastic coated #5 containers. Price Per 5lb. Container: 0.00002105lb. Container0.000000.0000 TOTAL AGREGATE PRICE BASE PERIOD: $0000.00. H. The following items shall be delivered to the VA Medical Center, 3400 Lebanon Pike, Murfreesboro TN 37129. Deliveries must be made FOB destination on Monday, Tuesday, Thursday and Friday between 8:00 am and 11:00 am excluding national holidays. Requirements are for the period 10/01/2018 through 9/30/2019: VAMC Nashville, TN Option Year 4 - (October 1, 2018 through September 30, 2019) Item # DescriptionQuantityUnitUnit CostTotal Cost 1Chocolate Milk, 2% Group 1 (pasteurized), Type C, low fat, Flavor b(chocolate); homogenized with added vitamins A and D in ½ pint wax or plastic coated vending type containers. 48/case. Price Per ½ Pint: 0.0000 43,025 EA 0.0000 00.0000 2Buttermilk, Group I (pasteurized) Type P (cultured nonfat/skim/fat free), with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case. Price Per ½ Pint: 0.0000 7950 EA0.000000.0000 3Buttermilk, Group 1 (pasteurized) Type P cultured nonfat/skim/fat free: homogenized with added Vitamins A&D in 1/2 gallon containers. Price Per 1/2 Gallon: 0.0000 975 EA 0.000000.0000 4Whole Milk, Group I (pasteurized), Type A, whole homogenized with added Vitamin A & D in ½ pint wax or plastic coated containers. 48/case Price Per ½ Pint: 0.0000 118,000 EA 0.000000.0000 5Milk, Group I (pasteurized), Type D, nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and added Vitamins A and D 1 gallon plastic containers. Price Per 1 Gallon: 0.0000255EA0.000000.0000 6Skim Milk, Group 1 (pasteurized) Type D nonfat/skim/fat free milk homogenized with less than 0.5% milkfat and Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000110,324 EA0.000000.0000 7Milk 2%, Group 1 (pasteurized), Type C lowfat homogenized added Vitamins A&D in 1/2 pint waxed coated vending type containers. Price Per ½ Pint: 0.0000119,888EA0.000000.0000 8Cottage Cheese, Group A (cultured) Subgroup 1 (normal shelf life 14 days and over) or Subgroup 2 (extended shelf life 21 days and over), Type II (low fat, not less than 0.5 nor more than 2.0% milk fat), Class I (unflavored), Style a (small curd) or Style b (large curd), 5 lb. container Price Per 5lb. Container: 0.00005635lb. Container0.000000.0000 9Sour Cream, Type I homogenized, Group 1, Type F cultured contains not less than 18% milkfat, Class 1 (Plain) without added artificial flavor, and/or Citric Acid in waxed or plastic coated #5 containers. Price Per 5lb. Container: 0.00002105lb. Container0.000000.0000 TOTAL AGREGATE PRICE BASE PERIOD: $0000.00. Base Year October 1, 2014 through September 30, 2015 $ 0000.0000 Option Year 1 October 1, 2015 through September 30, 2016 $ 0000.0000 Option Year 2 October 1, 2016 through September 30, 2017 $ 0000.0000 Option Year 3 October 1, 2017 through September 30, 2018 $ 0000.0000 Option Year 4 October 1, 2018 through September 30, 2019 $ 0000.0000 ___________________________________________________________________ Total Aggregate Price Base + 4 (1) year options $ 0000.0000 3. RECOGNIZED FEDERAL HOLIDAYS: New Year's Day Martin Luther King Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas Deliveries that fall on Federal holidays may require additional coordination with the Contracting Officer Representative (COR) in advance. 4. DISASTERS/EMERGENCIES: The contractor must be able to ensure delivery to the VA at all times, inclusive of disasters, and/or any other emergency condition. The VA may place a special order in preparation for, or in response to, a disaster or emergency situation. For anticipatory situations, such orders will be placed 24 hours or less in advance. In an emergency, the contractor will be notified with the amount and type of products required by the VA that shall be delivered within 24 hours of order placement. The order may be placed for larger quantities than the normal weekly order. The contractor shall provide both the Contracting Officer and the COR with its designated point of contact and contact information for emergency orders. 5. SPECIFICATIONS AND STANDARDS: A. The delivered products shall meet the specification as listed in the attached Pricing Schedule document and comply with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations, promulgated hereunder. B. Quality Assurance. All raw milk for pasteurization, condensed and dried milk, finished products and the plant in which the products are processed shall comply with all applicable requirements of the "Grade A pasteurized Milk Ordinance - 1978 Recommendations of the United States Public Health Service" or latest revision thereof, or regulations substantially equivalent thereto. The raw milk for pasteurization, milk plant, and pasteurized milk and milk products each shall have a compliance rating of 90 or more as certified by the State Milk Sanitation Rating Officer and shall be listed in the "Sanitation Compliance and Enforcement Ratings of Interstate Milk Shippers." Milk laboratories approved by Federal and State agencies and listed in the previously mentioned document shall do all testing. C. Contractor's Certification. By submitting an offer, the contractor certifies that the product offered meets the specified salient characteristics and requirements of the Federal Hospital Subsistence Guide; conforms to the producer's own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling territories, or possessions; and is sold in the commercial market. The Government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including, delivery at final destination as may be necessary to determine conformance with the terms of the contract. D. Alternate Items. Offers on items not listed above (alternate items) will only be considered if acceptable bids on required items are not available or an offer is not received. Offerors must clearly identify any items that are not exact and specify the exceptions which differ from the required item. E. Quotes will be considered only from Contractors who are regularly established in the business called for and who in the judgment of the contracting officer are financially responsible and able to show evidence of their reliability, ability, experience, equipment, facilities and personnel directly employed or supervised by them to render prompt and satisfactory service in the volume called for under this contract. The VA reserves the right to thoroughly inspect and investigate the establishment, facilities, equipment, business reputation, and other qualifications of any offeror and to reject any offeror, irrespective of price, that shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance. 6. SANITATION AND WORKMANSHIP: 1. All products furnished shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, and all other contamination. Chilled and frozen items shall be maintained at temperatures necessary for the preservation of the product according to the standards established by the Food & Drug Administration (FDA). 2. The VA Contracting Offeror or his/her designee reserves the right to inspect the Offeror's premises at any time during the life of the contract. A pre-award, on-site visit to inspect the manufacturing plant, personnel, process and packaging equipment and premises in order to verify compliance with all applicable Federal and State mandatory requirements and regulations relating to the preparation, packaging, labeling storage, distribution, and sales of the products with the commercial marketplace may be performed by the government prior to contract award. If the plant of the apparent low Offeror does not meet specification or is not acceptable, the quote will be rejected. 7. FRESHNESS REQUIREMENT FOR DAIRY PRODUCTS: A. Fluid dairy products and other dairy products shall have sufficient remaining shelf life commensurate with good commercial practice at a minimum: (1) Milk must be delivered a minimum of 14 days prior to the expiration date and within 72 hours after pasteurization. (2) Buttermilk must be delivered a minimum of 21 days prior to the expiration date. (3) Cottage cheese, cultures, normal shelf life must be delivered within 4 days after date of packing, cottage cheese, acidified, normal shelf life, must be delivered within 5 days after date of packaging, cottage cheese, culture or acidified, extended shelf life, must be delivered a minimum of 21 days prior to the expiration date. (4) Ice Cream products and Sherbet must be delivered a minimum of 21 days prior to the expiration date. (5) Yogurt must be delivered a minimum of 21 days prior to the expiration date. 8. PACKAGING, PACKING, AND LABELING: A. Unless otherwise specified, preservation, packaging, and packing shall be to a degree of protection to preclude damage to containers and/or contents thereof under normal shipping conditions, handling, etc., shall conform to normal commercial practices and applicable carrier rules and regulations, involving shipment from the contractor to the receiving activity for storage. Shipping containers shall be in compliance with national Motor Freight Classification and Uniform Freight classification (issue in effect at time of shipment). NOTE: (a) Gallon Containers - Acceptable packaging = plastic containers (b) ½ pint Containers - Acceptable packaging = ½ PT Cardboard Containers measuring 4-1/2" x 2-1/3" OR ½ PT Cardboard Containers measuring 2-7/8" x 3" B. All packaging and packing shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling, complying with the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. C. All fluid milk products will have a pull date (date stamped on container) that is a minimum of seven (7) days before expiration on the date of delivery. Expiration dates shall be legible on each product. Cottage Cheese and yogurt will have a minimum expiration date of fourteen (14) days after delivery. Failure to comply with this requirement will render a contract in default and be grounds for termination. D. If it is determined that a significant number of products are leaking, spoiled, or otherwise found to not be in accordance with the specifications contained herein, the Contractor will be notified to exchange the products for ones that are in accordance with these specifications within two hours of notification. If the number of such products is determined to be insignificant in number, they may be held for pick up by the contractor at the next scheduled delivery. 9. SOURCE OF MANUFACTURE Items supplied under this contract are required to originate from a sanitarily approved source. The supplier must identify the source of manufacture on the primary container or in the accompanying shipping documents. The identification on the primary container may consist of either the manufacturing plant name and address or a manufacturing plant code. When the manufacturing plant is identified on the shipping documents accompanying the delivery, the plant shall be identified by its complete name, address and plant code. Preference will be given to locally sourced vendors. 10. ENVIRONMENTAL STANDARDS Should the contractor manufacture and provide company brand milk products, the contractor should utilize, if possible, recycled materials for containers as long as they meet the FDA sanitary standards for the specified commodity. List recycled materials for containers as long as they meet the FDA sanitary standards for the specified commodity. 11. METRIC PRODUCTS Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch/pound units, providing they fall within the tolerances specified using conversion tables contained in the latest revision of Federal Standard No. 376B and all other requirements of this document are met. If a product is manufactured to metric dimensions and those dimensions exceed the tolerances specified in the inch/pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer's Representative, will accept or reject the product. 12. ORDERING 1. The York (Murfreesboro) VA Medical Center estimates milk orders will be submitted up to four times per week, with 48 hours notice, with the Government reserving the right to adjust orders 24-hours prior to scheduled delivery. Orders will be placed by the COR or his/her designee. Each order will show ship to and bill to addresses and purchase order number (if required). Orders for product may be placed by phone, fax, email, mail or EDI. If the contractor is not already set up as an EDI Vendor, they must be set-up by contacting the VA Austin Automation Center. 2. Quantities shown on previous pages represent the quantities estimated to be ordered over the delivery period. Quotes will be evaluated based on the estimated quantities. Actual quantities ordered may vary among the line items. 3. The items listed in this contract are required subsistence items for the Department of Veterans Affairs, VA Medical Center, 3400 Lebanon Pike Murfreesboro TN 37129. Products and deliveries are to be in accordance with the terms, conditions, and schedules noted herein. The period of performance is a base period of October 1, 2014 through September 30, 2015 with a four year option period from October 1, 2015 through September 30, 2019. Prices quoted will be F.O.B. destination. The Contractor shall provide the name, location, and telephone number, whereby calls, including emergency calls are to be placed: Name _____________________________ Telephone Number _____________________ Authorized Personnel ________________________________________________________ Address:_________________________________________________ _________________________________________________ _________________________________________________ 3. Deliveries: The Contractor shall deliver the items listed in accordance with the schedules stated in this solicitation. Delivery is FOB destination. 13. PACKING LIST There shall be a packing list enclosed with any shipments made under this contract. The packing list shall show the following as a minimum: Contractors name and address; VA Purchase Order Number (if one is provided); the VA Facility and Service placing the order; the items shipped; and quantity. 14. RETURN POLICY Offeror's shall clearly indicate their return policy with their quote. Defective product or incorrect product shipped by contractor error shall be replaced at no cost to the Government. Product shipped by Government error may be returned subject to the contractor's normal return policy. Offeror's shall provide the name and telephone number for reporting delivery/product problems for each VA location. 15. UTILIZATION OF CONTRACT: Delivery orders will be issued on an as-needed basis. 16. DELIVERIES AND INVOICING 1. Deliveries shall occur up to four times per week between the hours of 8:00 a.m. and 11:00 a.m. Monday, Tuesday, Thursday and Friday, excluding federal holidays. Requests for deliveries on different days and/or at a different time shall be submitted to and approved by the Contracting Officer and his/her designee in writing. 2. Deliveries and invoicing for the Nutrition and Food Services must be accomplished separately at the office listed below. Invoices must contain at a minimum the purchase order and itemized list of products delivered, unit prices, and total price. Nutrition & Food Services (120) Tennessee Valley Healthcare System York Campus 3400 Lebanon Pike Murfreesboro, TN 37129 3. While performing under this contract, all vehicles used by the contractor shall be locked and the keys removed when not in use. This is intended to protect the contractor's property as well as the safety of patients and staff at the medical centers. 4. While performing under this contract, all vehicles used by the contractor shall have temperature tracking systems in place on the refrigerated trucks to ensure they are being maintained in accordance with federal safety & sanitation guidelines. 17. PAYMENTS Payments under this contract shall be made by Electronic Fund Transfer (EFT) by the VA or VCS Finance Center. See Clause 52.232-34, Payment by Electronic Funds Transfer-Other than Central Contractor Registration for further information. Contractor may elect to accept the Government Purchase Card as a method of payment for all orders under $3,000.00 if the contractor is set-up to accept credit cards. 18. EVALUATION CRITERIA The Government will award to the responsible offeror whose offer, conforming to the solicitation, that are considered to be most advantageous to the Government, with past performance and price considered, prices being rated higher than past performance. Past Performance: The offeror must provide documentation of three (3) references for verification purposes of past performance which demonstrate the company's ability to meet the qualifications herein, inclusive of point of contract information and current phone numbers. 19. CONTRACTING OFFICER (CO): The Contracting Officer (CO) named below is responsible for the overall administration of the contract. Ralf Pietzsch, Contract Officer (90C) VA Tennessee Valley Healthcare System Network Contracting Office (NCO) 9 - (90C) 1639 Medical Center Parkway, Suite 400 Murfreesboro, TN 37129 P - 615-225-3426 All administration functions will be performed by: Eric Lee, Contract Specialist (90C) VA Tennessee Valley Healthcare System Network Contracting Office(NCO) 9 - (90C) 1639 Medical Center Parkway, Suite 400 Murfreesboro, TN 37129 P - 615-225-5973 F - 615-225-5431 Eric.lee11@va.gov The awarded Contractor is advised that only the Contracting Officer, acting within the scope of the contract and his/her duties and responsibilities and, after advice and consultation with the Contracting Officer's Representative, has the authority to make changes which effect contract prices, quality, quantity, delivery terms and conditions, term of contract. In no event shall any understanding or agreement, contract modification, change order, or other matters in deviation from the terms of this contract between the Contractor and a person other than the Contracting Officer, be effective or binding upon the Government. All such actions must be formalized by the proper contractual document executed by the Contracting Officer. 20. CONTRACTING OFFICER'S REPRESENTATIVE (COR) Cornelia Brown, MPH, RD LDN Supervisory Dietitian, Nutrition & Food Services (615) 225-2764 Cornelia. Brown@va.gov The contract type is firm-fixed price, FOB Destination. The Government will award to the responsible offeror whose offer, conforming to the solicitation, that are considered to be most advantageous to the Government, with past performance and price considered, prices being rated higher than past performance. All future information about this acquisition, including solicitation amendments, will also be distributed through this site. Interested vendors are responsible for monitoring this site to insure they have the most-up-to-date information about this solicitation. All quotes must be received by 09/19/2014 at 9:00 p.m. CST. Quotes can be emailed, faxed or sent via mail to the point of contact, -----------------. Payment will be made using electronic Funds Transfer (EFT) or purchase card. Each offeror is required per 52.212-3 to complete their representations and certifications via the On-line Representations and Certifications Applications (ORCA) at https://orca.bpn.gov. Offerors must be registered and current in the Central Contractor Registration (CCR) at https://www.bpn.gov/ccr per 52.232-33. The point of contact for all information regarding this solicitation is -------------, contract specialist at the Department of Veterans Affairs Network Contracting Office (NCO) 9, 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN; phone: (615)225--------- fax: (615) 225-5431; email address: ---------------------. The anticipated award date is ----------------. SECTION C - CONTRACT CLAUSES C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm (End of Clause) FAR NumberTitleDate 52.233-1DISPUTESMAY 2014 52.232-39UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONSJUN 2013 A.1 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) A.2 52.217-5 EVALUATION OF OPTIONS (JUL 1990) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). (End of Provision) A.3 52.217-6 OPTION FOR INCREASED QUANTITY (MAR 1989) The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree. (End of Clause) A.4 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. (End of Clause) A.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) A.6 52.217-4 EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD (JUN 1988) Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award. (End of Provision) 52.216-2 ECONOMIC PRICE ADJUSTMENT-STANDARD SUPPLIES (JAN 1997) (a) The Contractor warrants that the unit price stated in the Schedule for is not in excess of the Contractor's applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that- (1) Is an established catalog or market price for a commercial item sold in substantial quantities to the general public; and (2) Is the net price after applying any standard trade discounts offered by the Contractor. (b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor's established price, and this contract shall be modified accordingly. (c) If the Contractor's applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor's written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations: (1) The aggregate of the increases in any contract unit price under this clause shall not exceed 10 percent of the original contract unit price. (2) The increased contract unit price shall be effective- (i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor's written request within 10 days thereafter; or (ii) If the written request is received later, on the date the Contracting Officer receives the request. (3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause. (4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price. (5) Within 30 days after receipt of the Contractor's written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase. (d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.
 

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