Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 19, 2014 FBO #4682
SOLICITATION NOTICE

R -- Purchase of Repair Upgrade and Training for Gotham HF-ALE System

Notice Date

9/17/2014
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541330 — Engineering Services
 

Contracting Office

Department of Homeland Security, United States Coast Guard (USCG), C4IT (C3CEN), Coast Guard Blvd, Portsmouth, Virginia, 23703, United States
 

ZIP Code

23703
 

Solicitation Number

HSCG44-14-Q-PC4040
 

Archive Date

10/7/2014
 

Point of Contact

James A Lassiter, Phone: (757)686-2149
 

E-Mail Address

james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
 

Small Business Set-Aside

N/A
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplement with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-14-Q-PC4040. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76. This procurement will be processed in accordance with FAR Parts 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures. The North American Industry Classification System (NAICS) is 541330. The SBA size standard is $15.0 Million. Due to this Acquisition being considered to be a Sole Source Procurement it is not anticipated that the Contracting Officer will receive two (2) or more Offers from qualified Small Business Concerns; therefore in accordance with FAR 19.502-2(a), This IS NOT A Small Business Set-A-Side. All Items are to be NEW ITEMS. Used or Refurbished items are NOT acceptable and will not be considered for Award. The USCG Command, Control and Communications Engineering Center (C3CEN) Portsmouth, Virginia 23703, intends to purchase on a non-competitive basis by awarding a Firm Fixed Purchase Order Contract to Rockwell Collins Inc. for Repair and Upgrade and Training to GOTHAM HF-ALE System at USCG Communications Station (COMMSTA), Kodiak AK. 99619, in accordance with the below Statement of Work (SOW). NOTE: Travel expenses will not be paid as Firm Fixed Price, see below addendum. The proposed contract action resulting from this synopsis/solicitation for commercial services is the Government's intention to solicit and negotiate with only one source under the authority of FAR 6.302.1 and 13.106-1(b). Interested persons/parties may indentify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within FOUR (4) days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes. The contractor for this proposed Sole Source contract is: Rockwell Collins Inc., 400 Collins Rd NE; Cedar Rapids, IA, 52498-0505, Cage Code 13499. A current System for Award Management (SAM) Data Search and Business Identification Number Cross Reference System (BINCS) search was conducted on September 16, 2014, this Contractor by the Contracting Officer. This Contractor is current/active in SAM and does not have any active Exclusion. This is considered to be a Sole Source Acquisition. See attached Justification below. The USCG/Government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. The Period of Performance for this Purchase Order is to be from September 2014 - March 2015. The primary place of performance will be at U. S. Coast Guard Communications Station (COMMSTA) Kodiak, AK., 99619. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals, except for travel, with Delivery Information by September 22, 2014 @ 7:00 AM EST. Delivery Information is to include the Shipping Terms the Offeror is proposing, FOB Origin or FOB Destination. Destination is preferred by USCG/Government. If proposing FOB Origin, provide Shipping cost as a separate line item. FIRM FIXED Price Proposals must be submitted on company letterhead stationery and must include the following information: (1) Cost Breakdown, (2) Unit Price, (3) Extended Price, (4) Payment Terms and discount offered for prompt payment. Email quotes are acceptable and may be emailed to the POC James A. Lassiter, Contracting Officer, James.A.Lassiter@uscg.mil. Anticipated Award Date for the PO Contract is September 22, 2014, this date is approximate and not exact. INSPECTION AND ACCEPTANCE: The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming Services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract. SCHEDULE B: Line Item 1: Repair and Upgrade to GOTHAM HF-ALE System at COMMSTA Kodiak AK; including HF Split Site Repair, HF Cellular Update, IAW attached Statement of Work (SOW). Line Item 2: Training IAW the attached SOW Line Item 3: Travel to COMMSTA Kodiak AK., 99619. Travel and Per Diem Expenses are NOT-TO-EXCEED amounts as shown on contractor's quote. All travel expenses shall be forwarded with each invoice to the Contractual POC for review and approval. Travel Reimbursements: All Contractor Travel and Invoicing for associated Travel shall be IAW the Joint Federal Travel Regulations (JFTR). The Government will reimburse the Contractor on the basis of actual cost as stated IAW FAR 52.212-4 Alt-1. IAW JFTR Part B: Per Diem Allowance, The Per Diem rate is determined based on the Location. As of OCT/01/2010, the Max Per Diem rates can be found at: http://www.gsa.gov/portal/category/21287 IAW JFTR Part F: Travel Claims and Receipts, U2510 Receipt Requirements. Receipts are required for Any Expenditures of $75.00 or more. (The Contractor is not required to show receipts for Per Diem as stated above) Any other expenditure in excess of $75.00 is required to be accompanied by a receipt, e.g. Airfare/Rental Car. IAW JFTR Part B: U3100 A. It is the Governments policy that Economy Class (less that First/Business Class) is to be used for passenger transportation modes. The Contractor will only be reimbursing for Travel Airfare that is based on Economy Class unless approved in advance by the USCG Contracting Officer. STATEMENT OF WORK (SOW): 1.0 GENERAL. 1.1 SCOPE This Statement of Work (SOW) is to obtain onsite Contractor Technical Assistance Services in support of the Coast Guard GOTHAM HF Network in Kodiak, AK. Contracted employees will be required to perform the following GOTHAM related system functions: 1. Project Initiation and Planning for GOTHAM Upgrade and Training: September 2014 - December 2015 a) Create training plan for COMMSTA Kodiak technicians and operators with approval from USCG C3CEN representative (COR). b) Create Installation Design Plan for GOTHAM engineering effort and provide to USCG representative (COR). 2. Engineering support for GOTHAM system Coast Guard personnel Training: January - March 2015 a) Provide detailed operator and technician training for COMMSTA Kodiak personnel. b) Training will be provided for 5 technicians for maintenance support on the operation and loading of the GOTHAM HF Cellular system. c) Training will be provided for 7 operators to for day-to-day end-user/equipment operational support of the GOTHAM HF Cellular system. 3. COMMSTA Kodiak Engineering Effort: January - March 2015 a) System Engineer will optimize and ensure properly integrated operation of the GOTHAM Network. b) System Engineer will assess and restore full capabilities and operation of the Kodiak Auto Phone patch capability to the GOTHAM System. c) System Engineer will replace and promote to operational, both GOTHAM Network CPU's (NOJ & NOJ1) which are beyond system life cycle and not fully functional. d) System Engineer will upgrade the Remote Control Console (RCC) software to the latest version that will eliminate configuration problems which hamper the operation of the GOTHAM HF Cellular network. e) Install RCC software on new CPU's NOJ, NOJ1, and also maintenance laptop. f) Provide the system operational verification and testing (SOVT) of the associated upgrades. g) Provide trip report detailing work accomplished on site to USCG one week after completion of trip. 4. Post installation Support Period January - March 2015 a) Engineering will utilize current USCG T&M support contract to provide telephone support to address any technical questions concerning the upgrade of the GOTHAM HF Cellular network CPU's and RCC Software. 1.2 BACKGROUND The U.S. Coast Guard Command Control and Communication Engineering Center (C3CEN) is responsible for all High Frequency Communication systems installed at all Communication Area Master Stations (CAMS) and Communication Stations (COMMSTA). Proper operation of the GOTHAM HF Network is critical to maintaining critical communications with Coast Guard and private assets. Upgrading the existing GOTHAM HF Network CPU's and software will eliminate the configuration problems which greatly hampered the proper operation of the network. All tasking will be completed January - March 2015. 1.3 CONTRACTOR PERSONNEL. 1.3.1 Project Manager. The Contractor shall provide a Project Manager who shall be responsible for all progress reports performed under this purchase order. The Project Manager is further designated as Key by the Government (see PWS 1.4). 1.3.1.1 The Project Manager shall be a single point of contact for the Contracting Officer and the Contracting Officer's Technical Representative. The Project Manager shall be one of the senior level employees provided by the Contractor for this work effort. The name of Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this purchase order. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior acknowledgement from the Contracting Officer. 1.3.1.2 The Project Manager or alternate shall be available to the COTR via telephone between the hours of 0800 and 1700 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 24 hours of notification. 1.3.2 QUALIFIED Personnel. The contractor shall provide qualified personnel such as a Field Systems Engineer and Systems Programmer to perform all requirements specified in this purchase order. All Contractor personnel are further designated as Key by the Government (see SOW 1.4). 1.3.3 Conflict of Interest. The Contractor shall not employ any person who is an employee of the United States Government if that employment would, or would appear to cause a conflict of interest. 1.4 KEY PERSONNEL. Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced. The Contractor shall not replace Key Contractor personnel without acknowledgment from the Contracting Officer. The Government may designate additional Contractor personnel as Key at the time of award. 1.5 SECURITY REQUIREMENTS. Contractor personnel performing work under this contract must have a SECRET Clearance at time of the proposal submission, and must maintain the level of security required for the life of the contract. The maximum level of classification is SECRET. Details will be provided in the Department of Defense (DD) Form 254 (http://www.dtic.mil/whs/directives/infomgt/forms/eforms/dd0254.pdf) and/or from the COMMSTA Kodiak Command Security Officer: CWO3 Phillip Jordinelli COMMSTA Kodiak PH: (907) 487-5426 Email: Phillip.a.jordinelli@uscg.mil 1.6 PERIOD OF PERFORMANCE The Period of Performance for this purchase order is to be September 2014 - March 2015. 1.7 PLACE OF PERFORMANCE. The primary place of performance will be the U. S. Coast Guard Communications Station Kodiak, AK. 1.8 HOURS OF OPERATION. Contractor shall provide technical assistance during the designated hours of 0800-1700 local time, Monday-Friday. 1.9 GENERAL REPORT REQUIREMENTS. The Project Manager shall provide a daily progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all findings and Contractor work performed. The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with Coast Guard Standard Workstation (Windows XP and Microsoft Office Applications). 2.0 GOVERNMENT TERMS & DEFINITIONS. SOVT- System Operation Verification Test SOW- Statement of Work COR- Contracting Officers Representative CPU - Central Processing Unit RCC - Remote Control Console 3.0 GOVERNMENT FURNISHED RESOURCES. The Government will provide funding to perform the Contractor services required in this purchase order, unless specifically stated otherwise in this work statement. 4.0 CONTRACTOR FURNISHED RESOURCES. The Contractor shall provide a Systems Engineer, Program Manager, two CPU's, and RCC software to perform the GOTHAM HF Cellular Network upgrade. 5.0 REQUIREMENTS. The Contractor shall provide a daily progress report along with a final systems summary report. Contractor shall also conduct a kick off meeting upon arrival to the worksite and prior to beginning any tasking. 5.1 Support Services. The Contractor's Project manager shall manage all aspects of the work as called out in this SOW. 6.0 REFERENCES. 6.1 COMDTINST M10550.25 (Series), Electronics Manual 7.0 DELIVERABLES. The Contractor shall consider items in BOLD as having mandatory due dates. Items noted as "COTR Checkpoints" are deliverables or events that must be reviewed and approved by the COTR prior to proceeding to next deliverable or event in this PWS. ITEM PWS DELIVERABLE / EVENT DUE BY 1 1.9 Progress Reports Daily 2 1.1 SOVT End of testing period. 3 1.9 Final Summary/Trip Report NLT 1 weeks following POP. PROVISIONS / CLAUSES • The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (Jul 2013) FAR 52.212-2 -- Evaluation -- Commercial Items (Jan 1999). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Aug 2013) to include Alt I (Apr 2011). An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (Sep 2013) FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Sep 2013) FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 System for Award Management (Jul 2013). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov. • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 -- Convict Labor (June 2003) FAR 52.222-19 -- Child Labor-Cooperation with Authorities and Remedies (Mar 2012) FAR 52.222-21 -- Prohibition of Segregated Facilities (Feb 1999) FAR 52.222-26 -- Equal Opportunity (Mar 2007) FAR 52.222-35 -- Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-36 -- Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793) FAR 52.222-37 -- Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212) FAR 52.222-50 -- Combating Trafficking in Persons (Feb 2009) FAR 52.223-18 - Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) FAR 52.225-1 -- Buy American Act - Supplies (Feb 2009) FAR 52.225-13 -- Restriction on Certain Foreign Deliveries (Jun 2008) (E.O. 12722, 12724, 13059, 13067, 13121 and 13129) FAR 52.232-33 -- Payment by Electronic Funds Transfer--Central Contractor Registration (Jul 2013) (31 U.S.C. 3332) FAR 52.233-3 -- Protest after Award (Aug. 1996) FAR 52.233-4 -- Applicable Law for Breach of Contract Claim (OCT 2004) • The above/following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, System for Award Management and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at ORCA accessed via https://www.acquisition.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies. JUSTIFICATION FOR OTHER THEN FULL AND OPEN COMPETITION SIMPLIFIED ACQUISITION PROCEDURES (SAP) Sole Source Justification SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT'S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION: PURCHASE REQUEST OR REQUISITION NUMBER 21-14-444PC4040 PROJECT/TASK NUMBER ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the Simplified Acquisition Threshold $130,000.00 BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE: All labor, materials, parts and associated support services to repair and upgrade the GOTHAM HF-ALE system in Kodiak, AK. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: Rockwell Collins, the OEM, holds all intellectual rights to the GOTHAM system, inclusive of all drawings, schematics, designs and custom parts. Required connection, configuration and HF compliance testing of the end items (e.g., OEM's URG-III -2200's to the GOTHAM RCC) must be accomplished by OEM certified personnel to ensure the equipment warranty is not voided. Only RC certified/authorized distributors can accomplish this effort. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES Rockwell Collins URG-III RT-2200's and associated software was procured in 2013, as a Sole Source. The USCG has been unable to buy or otherwise attain the intellectual Property Rights as owned by Rockwell Collins, as described above, in connection to the Rockwell Collins' URG-III-2200 HF radio communication systems, drawings, schematics, designs and custom parts. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE. USCG COMMSTA Kodiak's mission is to communicate with the maritime public and USCG cutters and aircraft throughout the Alaska AOR. This is accomplished via the GOTHAM HF Cellular Network, which is comprised of proprietary software and hardware. Rockwell Collins URG-III/RT-2200 radio communication systems are installed throughout the entire U.S. Coast Guard. Consistencies in these configurations contribute to standardized support and logistics of the Coast Guard's HF mission throughout the U.S. It is cost effective to continue to upgrade the Rockwell Collins hardware and software. The engineering and installation of new hardware and software packages are estimated to cost more than $6M. It is also estimated to take up to six years or more test, evaluate and implement a new solution to replace all Rockwell Collins' radio communication systems. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED Once the expected life cycle of the current commodity has ended, the program office, in conjunction with the acquisition team, will seek an alternative source in order to foster competition. SIGNATURE AND TITLE OF CUSTOMER LT Roger S. Todd CODE TELEPHONE NUMBER 757-686-6728 DATE 9/15/2014 SIGNATURE OF CONTRACTING OFFICER JAMES A. LASSITER CODE TELEPHONE NUMBER DATE 09/15/2014
 

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Record

SN03516390-W 20140919/140918000534-62c4de2e9df5389c3cac95e69880d610 (fbodaily.com)
 

Source

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