DOCUMENT
58 -- Pan Am AV Equipment Project Legacy, 629-14-4-5034-0043 - Attachment
- Notice Date
- 9/11/2014
- Notice Type
- Attachment
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- Department of Veterans Affairs;Southeast Louisiana Veterans HCS;1555 Poydras Street;New Orleans LA 70112
- ZIP Code
- 70112
- Solicitation Number
- VA25614Q1419
- Response Due
- 9/19/2014
- Archive Date
- 12/27/2014
- Point of Contact
- JOHN D. ADAMS II
- E-Mail Address
-
DAMS1B4996@VA.GOV<br
- Small Business Set-Aside
- N/A
- Description
- Southeast Louisiana Veterans Health Care System Statement of Objectives Pan Am Audio/Visual Equipment Background: The Southeast Louisiana Veterans Health Care System (SLVHCS) needs to hire an Audio Visual company to finish the Audio Visual installation of the first, second and third floors of the new Pan American administrative and training building. The awarded vendor will need to evaluate the work already completed, review existing equipment already purchased and not yet installed, procure the remaining equipment required, install the remaining equipment, and configure all of the equipment to make the rooms functional. Scope: A.The Contractor shall provide complete, turnkey audiovisual systems performing all of the services and functions as described herein, together with all other apparatus, cable, materials, labor, tools, transportation, and any other resources necessary to provide a complete system. B.Specifically, the work shall include, but is not limited to: 1.Design Verification and Acceptance a. Confirming the accuracy of the system designs and Contractor's bid/proposal as part of the bidding process. The Contractor shall identify any or all items necessary to ensure that the installed systems meet the functional requirements outlined in the Specification. Any issues or discrepancies shall be communicated to the Contracting Officer within the RFP response submittal. Upon receipt of an executed agreement, the Contractor assumes responsibility for supplying such materials and taking such actions as to satisfy all intentions of the Specification without claim for additional compensation. Exceptions include Contracting Officer requested changes, unexpected field issues due to work by other trades, or schedule changes initiated by others. 2.Cabling, Equipment, and Installation a.Providing all cable and pull strings in conduits required to make the system work as described in Section 2: Design and performance. b.Providing station cables for connection of IP-enabled audiovisual equipment to associated data network outlets, including but not limited to instructor's computers, production computers, laptop connections, control system processors, codecs, and projectors. This applies to all equipment installed by the Contractor, including government furnished items. Coordinate station cable requirements with the greater building-wide structured cabling system. c.Coordinating and providing cable labels as stipulated by the COR and/or specified herein. d.Furnishing and/or installing all equipment as specified. e.Installing government furnished equipment as specified. f.Providing loudspeakers as complete assemblies with back boxes, grilles, tile bridges, wall mounts, hanging hardware and other installation hardware as required. g.Coordinating with the COR on final color selection, and/or the painting of any exposed loudspeakers and any/all exposed system components to match the room's aesthetics and finishes. h.Coordinating with local entities as necessary (manufacturer, COR, SBE, FCC, etc.) to determine final channel selection for all wireless devices and resolve conflicts where they may occur. i.Providing to the COR, upon completion, all accessories and ancillary items included with the manufacturer's equipment but not used for the physical installation of the device. This shall include all user manuals, remote controls, batteries, tools, installation hardware, carrying cases, protective covers, etc. j.Furnishing all lifts, ladders, scaffolding or other resources as needed for proper safe installation. k.Interconnecting all components, both internal and external to rack cabinets. l.Ensuring that all cabling, equipment, and terminations are installed in accordance with accepted industry standards, approved Shop Drawings, manufacturer's recommendations and as stipulated herein. m.Providing cable management hardware as required including; that required internal to rack cabinets; that required between pieces of equipment not housed in rack cabinets; and that required to extend cabling from rack cabinets and equipment to the greater facility cabling infrastructure. n.Providing custom cover plates, wall plates, I/O connection plates, floor box insert plates as required. Coordinate with the COR on the final selection of finishes. o.Insuring that all equipment, with the exception of portable equipment, is firmly fastened or attached in place. A safety factor of at least four shall be utilized for all brackets, fasteners and attachments. Provide safety retention cables for overhead equipment such as loudspeakers, projectors, etc. p.Insuring that all equipment mounting styles and locations comply with the current ADA Standards for Accessible Design. q.Providing all projector mounts, including guide wires, clamps, or support assemblies back to structural members. Obstructions vary from room to room; Contractor must pay close attention to this issue on a room-by-room basis. r.Field verifying all projector locations and resolving any obstruction conflicts for optimal performance. The Contractor shall reference the infrastructure drawings for screen sizes and field verify measurements to confirm throw distances to determine the appropriate lens required prior to procurement. s.Providing all projector lenses as required. t.Mounting / aligning the projectors so that digital keystone correction is not required. Optical lens shift shall be employed, only if necessary, to align the image with the image area. Where possible all projectors mounted below the ceiling shall be mounted and adjusted to be perpendicular to the screen surface. u.Coordinating with the General Contractor and/or Electrical Contractor on the audiovisual control system connection to the projection screens, as required. v.Adjusting motorized projection screen limits as required optimizing the amount of black drop in conjunction with the projection system and field conditions. w.Providing any/all patching, caulking, fire stopping, and painting required to restore damaged finishes during installation. 5. Furniture a.Providing multimedia lecterns and technical furniture as required. b.Coordinating with furniture manufacturer or others who are providing all necessary furniture/millwork modifications ("cut-outs" or other) as required allowing for a neat and professional installation of integrated technology system components. This includes, but is not limited to: integrated table/lectern "cubbies", table-top microphones, cable management grommets, etc. c.Coordinating with the furniture manufacturer and COR on cable management needs and equipment installation requirements in all spaces so equipped and as outlined herein. 6. Coordination with COR's Network a. Securing from COR private IP addresses for use by Ethernet equipped audiovisual devices. No Ethernet equipped device shall be connected to COR's network without the express permission of COR. This shall include, but is not limited to configuration parameters such as DHCP, IP addresses, subnet information, VLAN setup and authorization. 7. Programming a.Providing Control System design submittals and two Control System design revisions. b.Developing and installing all custom control programming code as required and/or as specified herein. c.Providing centralized media control systems including GUI (Graphical User Interface) and code development in order to satisfy the guidelines outlined herein. d.Developing Control System help-desk and system administrator functionality as defined herein. e.Providing control system interfaces to audiovisual mechanical systems including motorized screens, as specified. f.Providing low voltage control system interfaces to facility lighting where specified. g.Providing the executable (uncompiled) programming control code as defined herein. h.Developing and installing all custom software for DSP devices as required to optimize system performance. 8. Testing, Training, Acceptance, and Warranty a.Ensuring that all individual components function as intended by this Specification. b.Ensuring that the entire audiovisual systems function as intended by this Specification. c.Testing, adjusting, and fine-tuning the completed systems and components. d.Coordinating and conducting an acceptance walk-through and sign-off session with the COR and/or the Contracting Officer. e.Providing "sign-off" documents for each space and/or space type as defined herein. f.Conducting training in systems operation for the COR's designated representative(s). g.Providing a warranty service contract as defined herein. Expected Result of Each Room: SECTION 2 - DESIGN AND PERFORMANCE REQUIREMENTS PART 1 - GENERAL A.Audiovisual Systems Overview B.The following systems descriptions are intended to give the bidder a brief overview of the system. In addition, at the end of Section 3 there is a "Basis of Design" list of equipment identifying all major components needed for each audiovisual system. 1.The Main Auditorium 1Q115: Will act as the primary presentation space for the Pan Am building. The auditorium provides an open seating capacity of up to 80 seats and can be divided into two individual 40 seat presentation spaces. When divided into the 40 seat spaces, the rooms feature a ceiling mounted 6000 ANSI Lumen video projector, displaying on a retractable projection screen at the front attention wall. Additionally, there will be a video "electronic whiteboard" on a mobile cart at the perimeter of each room. This mobile display can be used as either a support screen for a second video source or an independent display for small group collaboration or breakout use. Each 40 seat space features independent program audio from loudspeakers flanking the projection screen, voice reinforcement speakers in the ceiling, as well as a wireless hearing assist system. When the two 40 seat spaces are combined into a single 80 seat space, both video projectors are available for use during a presentation. The projectors can display the same image or each can display independent sources in either or both rooms. The audio from the lecture or wireless microphone system will be present in both sides of the room. Both mobile electronic whiteboards will also be available as additional room displays or for multiple breakout / collaboration sessions. Sources include a resident pc, both digital (HDMI) and analog (VGA) laptop inputs, an auxiliary input panel and an IPTV decoder. 2.Classrooms 1Q106 & 1Q108 Are basic classrooms consisting of the following presentation capabilities: Each classroom will have a ceiling mounted medium brightness video projector. 1Q121 will project onto a wall-mounted fixed projection screen and 1Q122 will project onto a motorized ceiling mounted video projection screen, due the windows in the room. Sources include a resident pc, both digital and analog laptop inputs, an auxiliary input panel and an IPTV decoder. Audio from the lectern microphone is presented via two wall mounted loudspeakers in 1Q121 and two wall mounted loudspeakers in 1Q122. Included in both rooms is a hearing assist system. 3.Classrooms 1Q126 & 1Q127 These classrooms are enhanced classrooms consisting of the following presentation capabilities. Each classroom will have a ceiling mounted 3500 ANSI lumen brightness video projector and wall mounted projection screen and a wall mounted electronic whiteboard with projector. They are mounted in such a way that they can be used for dual image display capabilities. Sources include a resident pc, both digital and analog laptop inputs, an auxiliary input panel and an IPTV decoder. Audio from the lectern microphone is presented via two wall mounted loudspeakers in each room. 4.Conference Room 2Q101, 3Q119 In the audiovisual enhanced conference room on the second floor providing basic presentation capabilities. The conference room includes a 52" non-plasma flat panel display, resident pc and digital and analog laptop inputs at the conference table. Program audio will be presented via the speakers built into the flat panel display. 5.The Small Office #2Q128 This room contains a 32" non-plasma flat panel display with connectivity to the office desk. Sources may include a resident pc, a laptop computer and an IPTV decoder. 6.Videoconference Rooms 2Q134 and 2Q135 These are the primary rooms for audio / video conferencing in the Pan Am building. These rooms feature dual side by side 52" non-plasma flat panel displays separated with a Pan/Tilt/Zoom (PTZ) camera in the middle. The room can also provide basic presentation and small group collaboration with sources including a resident pc, digital and analog laptop inputs, an auxiliary input panel and an IPTV decoder. Program audio will be presented via the speakers built into the flat panel displays. 7.Conference Room 3Q137 An audiovisual enhanced conference room on the third floor providing basic presentation capabilities. The conference room includes a resident pc, digital and analog laptop inputs, an auxiliary input panel, and an IPTV decoder. It will display content on an electronic whiteboard with video projector. 8.Note: All of the IPTV decoders identified in the basis of design equipment list are to be wired by the contractor per the design documentation. The IPTV decoders will be provided at a later date and installed by a contractor yet to be determined. TRAINING A. The Contractor shall provide a total of twenty-four (24) hours of on-site training for the Owner's staff at a time that is mutually agreeable for the Owner and Contractor. 1.The Contractor should anticipate twelve (12) sessions of two (2) hours each. 2.The Owner may choose to have the sessions spread out over a maximum of 6 different days. 3.Address in the training the general configuration of the system, basic functionality, correct operation procedures, routine maintenance and upkeep. 4.The Owner shall be permitted to video record the Contractor-provided training sessions for the future use of training faculty and staff. SYSTEM ACCEPTANCE A.Upon successful completion of Final Tests, Documentation and Training, the Contractor shall notify the COR in writing, that the system is complete. COR shall have 10 work days to generate a "punch list" of omissions, adjustments, corrections and the like and respond in writing to the Contractor. B.The warranty shall commence after the final punch list corrections are made and when the COR has verified that all work has been completed to the COR's satisfaction. At that point only, the COR will process final payment for the contractor. In the event that further work is required to complete this project, the Contractor shall be prepared to continue work, without additional compensation, until the system is accepted. Refer to additional details regarding observations and acceptance in "Final Testing and Systems Performance Verification." Schedule: 1.Phase 1: To be completed within 15 working days after award: Rooms 1Q106, 1Q108 & 1Q115 shall be competed 2.Phase 2: To be completed within 20 working days after award: Rooms 3Q119, 3Q137, 2Q134 and 2Q135 shall be completed 3.Phase 3: To be completed within 25 working days after award: Rooms 1Q126, 1Q127, 2Q128 and 2Q101 shall be completed 4.The entire project, including training, shall be completed within 30 days after award. Government Furnished Equipment: See Attached Excel Document Wiring Diagrams: See Attached PDFs Existing Site Conditions: A.All deliveries, installations, and arrangements shall be coordinated with the COR B.There shall be no smoking, eating, or drinking inside the facility at any time. Smoking in designated areas outside the buildings shall be allowed. C.Parking @ 2400 Canal is limited. There is no loading dock at this facility. D.No 18-wheelers are allowed in this area. Vendor shall utilize a smaller truck for delivery. E.An elevator is available on site. Interior dimensions are 80"W x 57 ?"D x 84"H. Installation: A.Equipment Delivery and Storage: Costs of all shipping to the site, and of all offsite storage requirements, shall be borne by the Contractor. It shall be the responsibility of the Contractor to make appropriate arrangements, and to coordinate with the authorized personnel at the site, for the proper acceptance, handling, protections, and storage of equipment so delivered. B.Refuse / Cleaning Up: 1.The Contractor shall keep the site and building free of all debris and clutter, to the satisfaction of the COR or site manager. On a daily basis at a minimum, the Contractor shall remove refuse and rubbish related to the specified work from the site and shall leave the relevant areas and equipment clean and in an operational state. The Contractor shall be responsible for repairing any damage caused to the premises by the Contractor's installation activities, at no cost to the government. 2.At completion of the Work, the Contractor shall remove from and about the Project waste materials, rubbish, the Contractor's tools, construction equipment, machinery and surplus materials.
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NOrVAMC/VAMCCO80220/VA25614Q1419/listing.html)
- Document(s)
- Attachment
- File Name: VA256-14-Q-1419 VA256-14-Q-1419_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1628661&FileName=VA256-14-Q-1419-003.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1628661&FileName=VA256-14-Q-1419-003.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA256-14-Q-1419 VA256-14-Q-1419_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1628661&FileName=VA256-14-Q-1419-003.docx)
- Record
- SN03506161-W 20140913/140911235238-b3cd4dda8b5e96acc766003483eb589e (fbodaily.com)
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