SOLICITATION NOTICE
70 -- Audio Visual Equipment
- Notice Date
- 9/9/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- USPFO for Oklahoma, 3501 Military Circle, Oklahoma City, OK 73111-4398
- ZIP Code
- 73111-4398
- Solicitation Number
- 10527379
- Response Due
- 9/18/2014
- Archive Date
- 11/8/2014
- Point of Contact
- John B. Merlette Jr., 405-228-5573
- E-Mail Address
-
USPFO for Oklahoma
(john.b.merlette.mil@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- OKLAHOMA NATIONAL GUARD Combined Synopsis/Solicitation for Lexington Readiness Center This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. This solicitation is issued as a request for proposal (RFP). This acquisition is utilizing NAICS code 334310 with the small business size standard being 750 Employees. This acquisition currently has no Defense Priorities and Allocations System (DPAS) ratings. This requirement is subject to availability of funding per FAR 52.232-18. 1. Requirement. a. The Oklahoma National Guard has a requirement to procure projectors, televisions, a smart board and miscellaneous installation equipment to be delivered and installed at the Oklahoma National Guard Lexington Readiness Center located at, 16201 SE 114th Street, This requirement is subject to availability of funding per FAR 52.232-18. Details on the requirement are to follow. b. Request for Proposal (RFP) for brand name or equivalent items pursuant to FAR Part 11.104 and vendors are encouraged to quote items that meet or exceed the specifications of the items listed. Interested offerors are required to submit a price quotation and technical specifications on items proposed that conform to the technical specifications provided. Offeror is to include all freight and installation costs if applicable and to specify the delivery and installation schedule on proposal to include lead times. c. The Government retains the right to contract for this requirement in whole or in part, or to implement the purchase, delivery, and installation of projectors, smart boards and television items in phases, to accommodate funding, delivery, remodeling, or performance in more than one fiscal year. d. Evaluation - This RFP is subject to availability of funds per FAR 52.232-18. Award will be made on an all or none basis using lowest price technically acceptable (LPTA) evaluation criteria for all items conforming to the minimum requirements and specifications of items listed. Offers that exceed funds availability or do not meet minimum item requirements and specifications of the items listed will not be considered for award. Dimensions on items are approximate and slight size deviations are acceptable on equivalent items. The offer must be actively registered in System for Award Management (SAM) to be eligible for award at award determination. e. Set Aside - Any award resulting from this solicitation will be made using a cascading set-aside order of precedence as follows: 1.1 In accordance with FAR Subpart 19.502-2, Total Small Business Set-Aside Procedures, any award under this solicitation will be made on a competitive basis first to small business concern. 1.2 If there is inadequate competition for award to a small business concern, award will be made on the basis of full and open competition considering all offers submitted by responsible business concerns. f. The prime contractor must complete at least 51% of the work performed to be eligible for award. 2. Installation Requirements: a. Pre-Performance Meeting. After award of contract the Contractor shall attend either a pre-performance meeting at the work site or phone conference with the Contract Specialist. Attached drawing is approximate and minor deviations or obstacles to include structural beams may exist in one of more rooms. The contractor shall be solely responsible for measuring all areas that may impact performance including, but not limited to rooms, hallways, doors, stairwells, entrances, and any other areas that may impact performance and to verify the floor plans and design, and electrical outlets prior to ordering of items. b. Contracting Officer's Representative (COR): A COR will be appointed by the Government at the time of contract award and will be the Government's primary point of contact (POC) during contract performance. c. Project Manager. The contractor shall provide a Project Manager who will act with full authority of the contractor and shall be responsible for performance of the contract at the readiness center. The name of this individual and an alternate shall be provided to the COR not later than 10 days prior to contract start of installation. The Project Manager shall be responsible for the work and actions of the installation crew. The Project Manager shall keep the COR advised of the status of the installation progress during the installation performance period. d. Inspection and Warranty Upon completion of the installation, the Contractor or their designated representative and the COR shall conduct a walkthrough of all rooms where smart boards and televisions have been installed to ensure installation has been accomplished to standards. If discrepancies are found the contractor shall correct the problem within 48 hours and then have work re-inspected by the COR. The Contractor shall provide timely warranty service on all smart boards and televisions that has been installed. e. Waste Materials. Contractor shall dispose of all packaging materials and waste off site. Hours of installation will be coordinated with COR during normal business hours between 0700 and 1700 hrs Monday through Thursday. f. Liability. The U.S. Government assumes no liability for personal injury or damage to contractor owned property, equipment, and personnel. The Contractor shall exercise caution while working on or and around the Government worksite and shall be held responsible for any damage caused by the negligence of Contractor personnel. The Contractor shall be responsible for the safety and conduct of its employees while working at the Government facility. g. Quality Control. The Contractor shall establish and maintain a complete Quality Control Plan to ensure that the requirements of the contract are provided as specified. One copy of the contractors Quality Control Plan shall be provided to the Contracting Officer (KO) not later than the pre-performance conference. An updated copy must be provided to the KO on the contract start date as changes occur. The plan shall describe the methods of identifying and preventing defects before level of performance becomes unacceptable. h. Quality Assurance. The government shall evaluate the contractor's performance under this contract. All surveillance observations shall be recorded by the government. When the observation indicates defective performance, the COR shall obtain the contractor's representative's initials on the record of the observation. If the contractor is found in either critical or major nonconformance of the contract the COR will inform the contractor in writing that non conforming, deficient services or products may result in withholding of payments, termination for cause, or other action in accordance with the Federal Acquisition Regulation. The contractor, at the time of notification of critical or major nonconformance, will inform the COR of the time necessary to bring the performance into compliance. If the contractor is found in minor nonconformance of the contract the COR will notify the contractor in writing of the items of nonconformance. The contractor will have 48 hours to correct any deficiencies. i. Laws, Regulations, Safety, and Environmental Compliance. The Contractor and its employees shall comply with all laws and ordinances governing the conduct of employees on Government work site. The Contractor shall at its own expense; secure any license or permits required for performance under this statement of work. The Contractor work operations, equipment, and personnel shall abide by and comply with all applicable safety and environmental laws and regulations of the U.S. Government as necessary. Smart Board and Television Requirements: a. Basic Smart Board and Television Requirements for the Lexington Readiness Center. All items should fit in the installation plan attached as an exhibit. b. Items and Specification. Item 0001: QTY: 01 Large Smart Board Model: SB685i5 Specifications: The SMART Board interactive white board system. 87 quote mark diagonal SMART Board and Unifi 75w projector. The front-projection SMART Board interactive whiteboard allows you to control all functions of your computer with your finger. Four colored styluses allow you to annotate into many of the everyday applications that you use. Powered by SMART Notebook software, the SMART Board interactive whiteboard lets you control any computer application, write and edit notes, and save everything into a single file. The SMART Board interactive whiteboard includes four coloredstyluses, an eraser, wall hanging hardware, 16' USB Cable and software. Measures 77 1/2 quote mark W x 49 1/2 quote mark H x 5 1/8 quote mark D. Measures 87 quote mark diagonally. Item 0002: QTY: 03 Large 55 quote mark Television Model: UN55D6000 55 quote mark 6000 Series LED TV Specifications: Screen Size (Diagonal) 55 quote mark Aspect Ratio 16 : 9 Pixel Resolution 1920 x 1080 Dynamic Contrast Ratio 5000000 : 1 Refresh Rate 240 Hz 4x HDMI Video In (Rear) 1x RCA Component Audio/Video In (Rear) 2x RCA Composite Audio/Video In 1x VGA Video In 1x VGA Audio In 1x Ethernet LAN In 3x USB 2.0 Audio/Video In 1x Digital Coaxial Audio Out 1x DVI Video Out Power Requirements 110 VAC, 60 Hz Item 0003: QTY: 03 Television Wall Mount Specifications: Compatible with most 32 quote mark - 90 quote mark flat-panel TVs Up to 165 lbs. for sturdy support. Tilts up to 15 Metal construction Locking mechanism Leveling system Item 0004: QTY: 04 Epson PowerLite 1940W Multimedia Projector MFR # V11H474020 Specifications: 4200 Lumens Widescreen WXGA Resolution Digital DisplayPort and HDMI Port Split Screen PC-Free Image Slideshows Network Monitor & Control Capabilities 1.6x Optical Zoom DICOM Simulation Mode Instant Off / Sleep Mode 10W Speaker Output Item 0005: (Used with Item 0004) QTY: 04 Mini Elite Custom Projector Mount (Lock A) Adjustments Roll: +/-3 Pitch: +/-15 Yaw: 360 Construction Steel Dimensions (HxWxD) 1.83 x 4.37 x 5.07 quote mark (4.6 x 11.1 x 12.9 cm) Weight Capacity 25 lbs (11.3 kg) Color Black Item 0006: (Used with Item 0004) QTY: 04 3 quote mark Fixed Extension Column Item 0007: (Used with Item 0004) QTY: 04 2 Cat5 cables are required for each projector (to support HDMI or VGA) - from the projector to the wall jack. Item 0008: (Used with Item 0004) QTY: 04 Premier Mounts False Ceiling Adapter (2x2' Tile) Mfr# PP-FCMA-QL The False Ceiling Adapter from Premier Mounts is a false ceiling tile which can mount projectors or flat panels. It its into a T-bar metal framing system, replacing a 2x2' tile. A quick locking cable is included. Four 25' steel braided looped end cables and four cable quick locks are included, allowing it to hold projectors weighing up to 50 pounds. It accepts any projector with a standard 1.5 quote mark NPT mount. Item 0009: (Used with Item 0004) QTY: 04 Vanco HDMI Video Extender Audio and video signals are transmitted digitally over the category 5e/6 cable for zero signal loss Supports high definition resolutions 1080p, 1080i and 720p H.D.C.P. (High-Bandwidth Digital Content Protection) compliant No power supply required Supports HDMI/DVI audio and video Technical Information-Number of Input Devices-1:Technical Information-Number of Output Devices-1:Technical Information-Graphics Modes-WUXGA: Technical Information-Graphics Resolution-1920 x 1200:Technical Information-Connectivity Media-Category mental Conditions-Temperature-32 F (0 C) to 158 F (70 C) Operating, 14 F (-10 C) to 176 F (80 C) Storage: Environmental Conditions-Humidity-10 to 85% Non-condensing Relative Humidity, 5 to 95% Non-condensing Relative Humidity: ry 5e, Category 6:Technical Information-Operating Range-100 ft:Interfaces/Ports-Input Ports-1 x HDMI Digital Audio/Video, 2 x RJ-45 Network Receiver: Interfaces/Ports-Output Ports-1 x HDMI Digital Audio/Video, 2 x RJ-45 Network Transmitter: Environ Item 0010: Costs associated with measuring areas prior to order and installation of projectors, smart board and televisions, delivery and on-site staging of items, setup, installation of items according to design and plans by authorized installation personnel, connection of applicable electrical, cabling and data, and site cleanup to include removal and proper disposal of packing materials off-site. ______________________________________________________________________________ All Proposals are due by 4PM CST on 18 SEP 2014. If there are any questions regarding this solicitation or to submit proposal, please contact CPT John Merlette at 405-228-5573. Submit proposal at john.b.merlette.mil@mail.mil; fax to 405-606-7921, or by FEDBIZOPPS submittal. The Government anticipates making award without discussions if funding becomes available. Therefore, offerors should submit their best and final offer to include alternate proposals. The Government reserves the right to make an award solely on initial proposals received when funding becomes available. Offerors bear the burden of ensuring that proposals (and any authorized amendments and samples) reach the designated office on time and should allow a reasonable time for facsimile and e-mail transmissions to be completed. All pages of the proposal must reach the office before the deadline specified in this solicitation. The vendor bears the risk of non-receipt of electronically transmitted proposals and should confirm receipt.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA34/10527379/listing.html)
- Place of Performance
- Address: USPFO for Oklahoma 3501 Military Circle, Oklahoma City OK
- Zip Code: 73111-4398
- Zip Code: 73111-4398
- Record
- SN03502190-W 20140911/140909235801-7f77fe53dad4c9139c0b5cea336c3e18 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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