SOLICITATION NOTICE
Q -- spt/med supply techs
- Notice Date
- 8/29/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621999
— All Other Miscellaneous Ambulatory Health Care Services
- Contracting Office
- Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
- ZIP Code
- 37129
- Solicitation Number
- VA24914Q0673
- Response Due
- 9/9/2014
- Archive Date
- 11/8/2014
- Point of Contact
- Michael Edwards
- E-Mail Address
-
5-6395<br
- Small Business Set-Aside
- N/A
- Description
- LEXINGTON VAMC SPS AGENCY STATEMENT OF WORK GENERAL 1.Statement of Work: The contractor will provide certified Sterile Processing Technicians. The provided care shall cover the ranges of inpatient/outpatient services normally provided in a similar health facility and outpatient clinic in accordance with the specifications and requirements contained herein. 2.Government Inherent Functions: Contractor shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program, priorities for budget requests, direction and control of government employees, selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy. 3.Contractor Supervision and Control: This is a contract for healthcare resources to be furnished on-site at Lexington Veterans Affairs Medical Center campus facilities and all Community Based Outpatient Clinics (CBOCs). The contractor shall independently, and not as an agent of the government, exert its best efforts to furnish the necessary personnel to perform work in accordance with the Statement of Work and all other requirements of the solicitation and subsequent contract. The Contractor shall supervisor, oversee, manage, and otherwise direct the contract employee to ensure contract obligations are fulfilled. The government Contracting Officer's Representative (COR) will monitor the individual's performance and communicate with the Contractor to ensure performance standards are achieved and contract requirements are met, and the COR shall have no supervisory duties with regard to the contract employee. QUALIFICATIONS Requirements for Sterile Processing Technician (SPT) "Knowledge of all equipment (to include reprocessing scopes and medivators) that provides decontamination and sterilization of Reusable Medical Equipment (RME) working in an operating room, nursing care unit or in a hospital central supply area distribution for supplies from the Sterile Process Service (SPS) "Follows established guidelines but also uses own judgment for examples in selecting pre-sterilization cleaning methods and sterilization mediums, placement of instruments in trays and substation of unavailable items "Graduate of an accredited Sterile Processing Technician program "No less than one year experience sterile processing "Current American Heart Association basic CPR certification "Physical exam within 12 months verifying freedom from communicable disease "Negative TB test - If TB Test is positive then a chest x-ray and/or TB Screening Form Appendix B is to be provided "Lift, push, and pull items up to 50lbs RESPONSIBILITIES Sterile Processing Technician (SPT) "Decontamination, sterilization, and packaging of reusable medical supplies, instruments, equipment and apparatus. Equipment includes but is not limited to infusion pumps, vital sign check machines, heat therapy pumps, mobile suction pumps, and patient controlled analgesia pumps, defibrillators, enteral feeding pumps, isolation carts, intubation kits, and crash carts. Instruments include those with complex components that are delicate in nature and used during invasive diagnostic procedures. Instruments include a variety of endoscopes (cystoscopies, bronchoscopes, intubation scopes, and endoscopes used in the gastrointestinal tract and colon) and probes (TEE probes, ultrasound probes, etc.) that are process by various manufacturers' guidelines and have individualized decontamination and sterilization requirements. "Collecting, receipt, inspection and decontamination processing of soiled supplies, instruments, equipment, and apparatus to include complex diagnostic equipment and medical apparatus. "Removal of bio-burden prior to sterilization of proper cleaning and/or disinfection. For endoscopes, performs leak tests to determine the water tight integrity of the scope is intact before initiating the cleaning and high level disinfection process or terminal sterilization of scope(s) "Operate decontamination equipment such as washer decontaminators, sonic washers, irrigators, automatic endoscopic re-processor (AER), automatic cart washer and tube dryers. Follows all manufactures instructions on cleaning of instrumentation and RME using department SOPS and manufacturer's guidelines. Reads and understands Material Safety Data Sheets "Inspection of assembly packaging, and terminal sterilization of all trays, sets, and packs for use throughout the medical center. Adheres to Quality Management Program to ensure appropriate and safe reprocessing is performed for all RME (such as using laparoscopic insulscan tester, bio-burden checks, and instrument integrity) "Determines the criticality category of RME using the Spaulding Classification System and interprets sterilization parameters provided by manufacturer guidelines to determine the proper method of sterilization "Operates sterilization equipment and other equipment that pertains to sterilization processes such as Medivator Advantage Plus, Steam Sterilizers, Sterrad 100S, Sterrad NX, and ETO sterilizers, heat sealers, and incubators "Interprets mechanical printouts on the front of the sterilization equipment to validate that sterilization of RME is within acceptable parameters "Maintain records for all sterilization procedures that are processed including interpretation of all biological monitoring, validation of monitoring results, and quality assurance checks to ensure sterilization parameters are met "Troubleshoot complex sterilizers used in the medical center to ensure optimal operation "Ensure parameters have been met and documents the results in the sterilization log, parameters haven't been met, articulates how to troubleshoot the sterilization load and can determine the possible cause of the parameters not being met, reports the findings to the sterile processing supervisor and/or designee "Perform high level disinfection using Cidex OPA "Assemble surgical case carts according to physician preference and computer generated picking lists for use in operating rooms. Interprets and assesses instrumentation and supply needs for individual cases "Monitoring biological and chemical indicators and integrators, Bowie dick tests, time/temperature graphs (if applicable), and ensuring appropriate RMS checks are documented after sterilization or reprocessing. Other quality assurance activities include verification of accurate labeling, contents, cleanliness, and working order, and sterilization parameters "Follow the local standard operating procedures (SOP) drafted in accordance with manufacturer's written recommendations when reprocessing RME. Sterile Processing Supervisor and/or designee should be consulted when clarification of written instructions are needed "Do not reprocess any reusable medical equipment based on vendor's verbal instructions, as this is not an adequate practice "Complies with all safety/fire prevention rules/regulations, using protective equipment when required and provided. Promptly reports all accidents and notifies supervisor of unsafe/unhealthful conditions in the workplace "Follows instructions of Sterile Processing Supervisor and/or designee on the unit placed and/or scheduled to work WORK HOURS Sterile Processing Technician (SPT) - Approved Tour of Duties "7:30am - 4:00pm - 8 hours "8:00am - 4:30pm - 8 hours "12:00am - 8:00am - 8 hours "3:30pm - 12:00am - 8 hours "Sunday, Monday, Tuesday, Wednesday, Thursday, Friday, Saturday Federal Holidays: The following holidays are observed by the Department of Veterans Affairs. 1. New Year's Day 2.Washington's Birthday 3.Martin Luther King's Birthday 4.Memorial Day 5. Independence Day 6.Labor Day 7.Columbus Day 8.Veterans Day 9.Thanksgiving 10.Christmas 11.Any day specifically declared by the President of the United States to be a national holiday. No overtime is authorized for contract employees to work. If overtime is authorized it must be in writing from the Contracting Officer. All contract employees will attend 8 hours of computer orientation provided by the Lexington VAMC and 32 hours orientation, this is to include training on the unit and/or area the contract employee is schedule to work. All orientation hours will be billed at half the hourly rate. Additional mandatory trainings will be completed by the contract employee within the time frame provided as needed; these trainings will be billed at half the hourly rate. TIME PERIOD The contractor will provide certified Sterile Processing Technicians for 53 weeks, 6-8 per week and on a stand-by (such as a Float Pool). In case of short-term notices for contract employees, the Lexington VAMC will request contract employees 2 hours prior to the start of a shift. In case of cancellation by the contractor, contractor shall provide replacement within two hours of the scheduled shift. In case of cancellation by the Lexington VAMC, the Lexington VAMC shall notify the contractor within two hours prior to the start of a shift. Pre-scheduled employees who report to duty, if services are no longer needed by Lexington VAMC the contract employee will be paid for the hours worked or a minimum of 4 hours. DRESS CODE 1.Jeans, shorts, halter and/or tank tops, overalls, sweat suits, spandex pants and/or skirts and leggings are prohibited at all time while on duty 2.Undergarments should be worn and not visible through outer garments 3.All clothing, including shoes, must be clean and in good repair. 4.Dresses and/or skirts should be a length of no more than two inches above the knee 5.Examples of appropriate attire for direct patient care include a.White uniforms b.Matching or coordinated colored scrub suits (shirts and pants or skirts), appropriately fitting t-shirts must be plain without emblem 6.Sandals, shoes with holes in the tops (CROCs) or other open toed shoes are prohibited at all times while on duty 7.High heel shoes (heels > 3 inches) may not be worn 8.Clerical staff outside of direct patient care areas must be attired in appropriate business wear. GROOMING 1.Fingernails must be clean and cut short 2.Fingernail polish if worn, must be in good repair (not chipped) and conservative in color 3.Artificial nails will not be worn by direct care providers 4.Earrings must not dangle nor have potential for being ripped from pierced ears 5.Jewelry in other visible body piercing sites are prohibited 6.Necklaces are prohibited for direct care providers 7.Perfumes, aftershave lotions, colognes, or scents should be avoided or worn sparingly as they may aggravate or precipitate nausea or shortness of breath in certain patients 8.Hair should be clean, well-groomed and styled in such a manner as not to interfere with patient care or in the performance of duties. 9.Beards and mustaches must be neatly groomed at all times KEY PERSONNEL AND TEMPRARY EMERGENCY SUBSTITUIONS The contractor shall make NO substitutions of key personnel. CONTRACT MONITORING Contracting Officer's Representative (COR) for the Lexington VAMC. Contractor will provide supervision of their employees. INVOICES - Contractor will submit invoices to OB10. a.The VA will pay for services at the rates established in the Schedule of Costs. Before payment will be made, the contractor will provide the VA with an invoice of services performed. Invoices shall be submitted monthly, in arrears. Invoices shall be processed for payment only after receipt of a properly prepared invoice. Invoices shall contain the following information: invoice date and invoice number; company's name; tax ID number; contract number; purchase order (funding obligation) number; dates of service; total amount due; and remit to address. The Contractor shall verify that all services being invoiced were performed and that they were performed in accordance with contract requirements. b.Invoices shall be certified by the Contracting Officers Representative (COR). Payment will be made upon certification of invoice. A copy of the invoices and all related documents shall be forwarded to the designated COR at the same time the invoice is submitted electronically to the Financial Services Center in Austin for payment. Only the copy received at the Financial Services Center will be used for interest under the Prompt Payment Act. c.Electronic Invoice Submission. In order to comply with the Improper Payment Elimination and Recovery Act of 2010 (IPERA), the VA has mandated electronic invoice submission to the Veterans Affairs Financial Service Center (VAFSC). VASFC has partnered with OB10 e-Invoicing network for submission of all electronic invoices to the VA. OB10 electronic invoicing is free to all VA Contractors. In order to submit electronic invoices, all VA Contractors must register with OB10 by submitting an email to VA.Registration@ob10.com or calling 1-877-752-0900 (Option 2) for enrollment. d.The Contractor shall accept payment for services rendered under this contract as payment in full and will not bill the veteran or his or her third party insurer for any services covered under this contract or for additional services the VA pays the Contractor outside this contract. PERSONNEL POLICY The contractor shall be responsible for protecting the personnel furnishing services under this contract. To carry out this responsibility, the contractor shall provide the following for these personnel: "Worker's compensation "Appropriate liability insurance "Health examinations "Income tax withholding, and "Social security payments The contractor responsible for providing contracted employee appropriate parking passes. HUMAN RESOURCE PROCESSING The Human Resource Process begins after the Contracting Officer Representative (COR) has received the Contracted Employee's Profile for review, an interview is conducted with the contracted employee and the contract receives an e-mail from the Contracting Officer Representative (COR) that the contracted employee is an approved candidate to begin the Human Resource Process Contracted Employee's Profiles Sterile Processing Technician, Coder "License - current (Applies to those with licenses) "Certificates of Education as applicable "American Heart Association BLS certification - current "Physical exam within 12 months verifying freedom from communicable disease "Negative TB test - If TB Test is positive then a chest x-ray and/or TB Screening Form Appendix B is to be provided "Contractor skills checklist "Resume "3 candidate reference letters (1 reference letter must be pervious supervisor) with contact information to include telephone number, address and e-mail address Process Begins after Contacting Officer Representative (COR) Provides authorization Sterile Processing Technician, Coder Contracting Officer Representative (COR) will provide 3 days/times that the contract employee can select from to schedule appointment for fingerprints to be taken and picture for badge to be taken. If contract employee does not show for the appointment then contract employee will be placed on the do not return list (Emergencies will allow the contract employee to re-schedule the appointment). Contract employee will receive a badge the first day of schedule start date. Contract employee badge is to be kept in a lock box/cabinet at the Lexington VAMC property; location of lock box/cabinet will be determined by COR. Contract employee is not authorized to remove the badge from the Lexington VAMC property; unless traveling between Cooper Drive facility, Leestown facility or CBOCs. Contract employee badge is to be worn and viewable during schedule day/times worked. Contract employee is to complete Fingerprint Record Prep Sheet, bring to appointment. 1.E-QIP processes are to be provided by the Lexington VAMC HR to the contract employee's e-mail address, with contactor and COR cc on the e-mail. Contract employee is to follow the instructions within the e-mail. 2.Contract employee is to complete Optional Form 306 (Declaration for Federal Employment) and e-mail completed form to Contracting Officer and COR. 3.Lexington VAMC HR will e-mail the contract employee with contractor and COR cc, once received then contract employee can begin step 5. 4.Create account in Talent Management System (TMS) - Contracted employee is to list Contracting Officer Representative (COR) as supervisor in TMS. COR will assign in TMS the following trainings, these are required prior to scheduled start date. Contract employee will fax certificates of completion to contractor, COR and Lexington VAMC HR. COR will sign trainings as needed to the contract employee. Contract employees are to login into TMS account beginning of each new month to confirm all assigned trainings are completed. Contract employees that become deficient on any training will not be allowed to work until completed. "Privacy and HIPAA Focused Training "Prevention of Workplace Harassment/No FEAR "VA Privacy and Information Security Awareness and Rules of Behavior
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24914Q0673/listing.html)
- Place of Performance
- Address: Lexington VAMC;1101 Lexington Drive;Lexington, KY
- Zip Code: 40502
- Record
- SN03489334-W 20140831/140829235516-1991c1beea1824782c9932ae329389fc (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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