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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 14, 2014 FBO #4646
DOCUMENT

89 -- BREAD & BAKERY CONTRACT - FY15 VA MEDICAL CENTER BATH, NEW YORK - Attachment

Notice Date
8/12/2014
 
Notice Type
Attachment
 
NAICS
311911 — Roasted Nuts and Peanut Butter Manufacturing
 
Contracting Office
DEPARTMENT OF VETERANS AFFAIRS;NETWORK CONTRACTING OFFICE 2;ARGONNE AVENUE, BLDG 41;BATH, NY 14810
 
ZIP Code
14810
 
Solicitation Number
VA52814Q0441
 
Response Due
8/18/2014
 
Archive Date
10/17/2014
 
Point of Contact
EDWARD LYKE
 
Small Business Set-Aside
N/A
 
Description
FBO DESCRIPTION This is a Sources Sought Notice and not a formal solicitation for quotes or proposals. Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide bread and bakery items in accordance with the terms and conditions of this contract. The Contractor shall provide bread and bakery items to meet the highest customer service standards of the industry in support of the VA Medical Center in Bath NY, identified as Place of Performance this notice. Contract period is October 1, 2014 - September 30, 2015. The option to extend for an additional year is available. All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated thereunder. Request for solicitation notices are to be sent to Edward Lyke, Contracting Officer, at Edward.Lyke@va.gov This Sources Sought Notice will close at 4:00pm on Monday, August 18, 2014. ? The government is contemplating award of a requirements contract. Quantities of items listed in below are estimated quantities only. The government is not committing itself to a minimum quantity of supplies nor is it committing to a maximum. All items listed herein will be purchased exclusively from the successful offeror from the date of contract award through September 30, 2015. This contract extends only to the items used by the Food and Nutrition Service of the Bath, New York VA Medical Center. Any same or similar items supplied to the Veterans Canteen Service of the Bath VAMC are not subject to the terms and conditions of this contract. When considering your capability to provide the required items listed below, use the matrix in determining your total cost for the requirement. This matrix will be included with the solicitation; failure to complete these sections will result in a proposal being deemed nonresponsive. VA MEDICAL CENTER, BATH, NY NUTRITION AND FOOD SERVICE Base Period OCTOBER 1, 2014 - SEPTEMBER 30, 2015 DESCRIPTION1ST QTR EST QTY1ST QTR UNIT PRICE2ND QTR EST QTY2ND QTR UNIT PRICE3RD QTR EST QTY3RD QTR UNIT PRICE4TH QTR EST QTY4TH QTR UNIT PRICEYEARLY TOTAL PRICE BREAD, PULLMAN WHITE __________SIZE LOAF ITEM #_____________ 1000 LF $N/A 1000 LF $ 1000 LF $ 1000 LF $ $ BREAD, PULLMAN WHEAT ___________SIZE LOAF ITEM #_______________ 40 LF $N/A 40 LF $ 40 LF $ 40 LF $ $ WHOLE WHEAT, ENRICHED, PAN BAKED, SANDWICH, INDIVIDUALLY WRAPPED, 7/16" SLICES.100 SLICES/BOX ITEM # _______________ 50 TY $N/A 50 TY $ 50 TY $ 50 TY $ $ WHITE, ENRICHED, PAN BAKED, SANDWICH, INDIVIDUALLY WRAPPED, 7/16" SLICES.100 SLICES/BOX ITEM # _______________ 50 TY $N/A 50 TY $ 50 TY $ 50 TY $ $ BREAD, FRESH, ITALIAN, SLICED UNSEEDED _____ SIZE LOAF ITEM #____________ 1500 LF $N/A 1500 LF $ 1500 LF $ 1500 LF $ $ ? BREAD, FRESH, ITALIAN, UNSLICED UNSEEDED ___________SIZE LOAF ITEM #_______________ 10 LF $N/A 10 LF $ 10 LF $ 10 LF $ $ BREAD, 100% STONE GROUND WHEAT ___________SIZE LOAF ITEM #_______________ 1600 LF $N/A 1600 LF $ 1600 LF $ 1600 LF $ $ BREAD, GOLDEN HONEY APPLE WHOLE WHEAT ___________SIZE LOAF ITEM #_______________ 10 LF $N/A 10 LF $ 10 LF $ 10 LF $ $ BREAD, WHOLE GRAIN ___________SIZE LOAF ITEM #_______________ 10 LF $N/A 10 LF $ 10 LF $ 10 LF $ $ BREAD, RYE WITHOUT CARAWAY SEEDS, SOFT ___________SIZE LOAF ITEM #_______________ 10 LF $N/A 10 LF $ 10 LF $ 10 LF $ $ ROLLS, (HOT DOG), WHITE ENRICHED, PAN BAKED, SLICED PACKED 12 - ROLLS PER PACKAGE, ______OZ SIZE PKG ITEM # _______________ 250 PG $N/A 250 PG $ 250 PG $ 250 PG $ $ ROLLS, (HAMBURGER), SLICED ENRICHED SOFT PAN BAKED PACKED 12 - ROLLS PER PACKAGE, ___ OZ SIZE PKG ITEM#_____________ 300 PG $N/A 300 PG $ 300 PG $ 300 PG $ $ HOAGIE ROLLS, ENRICHED, SOFT CRUST 8 TO 12 PER PKG ITEM # ______________ 25 PG $N/A 25 PG $ 25 PG $ 25 PG $ $ ROLLS, BREAD, FRESH, PAN (DINNER), WHITE, ENRICHED, SOFT PAN BAKED 12 PER PACKAGE ____________ SIZE PKG ITEM # ______________ 400 PG $N/A 400 PG $ 400 PG $ 400 PG $ $ ROLLS, BREAD, FRESH, PAN (DINNER), WHEAT, ENRICHED, SOFT PAN BAKED 12 PER PACKAGE ____________ SIZE PKG ITEM # ______________ 150 PG $N/A 150 PG $ 150 PG $ 150 PG $ $ BASE PERIOD IN THE AGGREGATE VA MEDICAL CENTER - BATH, NY TOTAL $ ? VA MEDICAL CENTER, BATH, NY NUTRITION AND FOOD SERVICE Option Period OCTOBER 1, 2015 - SEPTEMBER 30, 2016 DESCRIPTION1ST QTR EST QTY1ST QTR UNIT PRICE2ND QTR EST QTY2ND QTR UNIT PRICE3RD QTR EST QTY3RD QTR UNIT PRICE4TH QTR EST QTY4TH QTR UNIT PRICEYEARLY TOTAL PRICE BREAD, PULLMAN WHITE __________SIZE LOAF ITEM #_____________ 1000 LF $ 1000 LF $ 1000 LF $ 1000 LF $ $ BREAD, PULLMAN WHEAT ___________SIZE LOAF ITEM #_______________ 40 LF $ 40 LF $ 40 LF $ 40 LF $ $ WHOLE WHEAT, ENRICHED, PAN BAKED, SANDWICH, INDIVIDUALLY WRAPPED, 7/16" SLICES.100 SLICES/BOX ITEM # _______________ 50 TY $ 50 TY $ 50 TY $ 50 TY $ $ WHITE, ENRICHED, PAN BAKED, SANDWICH, INDIVIDUALLY WRAPPED, 7/16" SLICES.100 SLICES/BOX ITEM # _______________ 50 TY $ 50 TY $ 50 TY $ 50 TY $ $ BREAD, FRESH, ITALIAN, SLICED UNSEEDED _____ SIZE LOAF ITEM #____________ 1500 LF $ 1500 LF $ 1500 LF $ 1500 LF $ $ BREAD, FRESH, ITALIAN, UNSLICED UNSEEDED ___________SIZE LOAF ITEM #_______________ 10 LF $ 10 LF $ 10 LF $ 10 LF $ $ BREAD, 100% STONE GROUND WHEAT ___________SIZE LOAF ITEM #_______________ 1600 LF $ 1600 LF $ 1600 LF $ 1600 LF $ $ BREAD, GOLDEN HONEY APPLE WHOLE WHEAT ___________SIZE LOAF ITEM #_______________ 10 LF $ 10 LF $ 10 LF $ 10 LF $ $ BREAD, WHOLE GRAIN ___________SIZE LOAF ITEM #_______________ 10 LF $ 10 LF $ 10 LF $ 10 LF $ $ BREAD, RYE WITHOUT CARAWAY SEEDS, SOFT ___________SIZE LOAF ITEM #_______________ 10 LF $ 10 LF $ 10 LF $ 10 LF $ $ ROLLS, (HOT DOG), WHITE ENRICHED, PAN BAKED, SLICED PACKED 12 - ROLLS PER PACKAGE, ______OZ SIZE PKG ITEM # _______________ 250 PG $ 250 PG $ 250 PG $ 250 PG $ $ ROLLS, (HAMBURGER), SLICED ENRICHED SOFT PAN BAKED PACKED 12 - ROLLS PER PACKAGE, ___ OZ SIZE PKG ITEM#_____________ 300 PG $ 300 PG $ 300 PG $ 300 PG $ $ HOAGIE ROLLS, ENRICHED, SOFT CRUST 8 TO 12 PER PKG ITEM # ______________ 25 PG $ 25 PG $ 25 PG $ 25 PG $ $ ROLLS, BREAD, FRESH, PAN (DINNER), WHITE, ENRICHED, SOFT PAN BAKED 12 PER PACKAGE ____________ SIZE PKG ITEM # ______________ 400 PG $ 400 PG $ 400 PG $ 400 PG $ $ ROLLS, BREAD, FRESH, PAN (DINNER), WHEAT, ENRICHED, SOFT PAN BAKED 12 PER PACKAGE ____________ SIZE PKG ITEM # ______________ 150 PG $ 150 PG $ 150 PG $ 150 PG $ $ OPTION PERIOD IN THE AGGREGATE VA MEDICAL CENTER - BATH, NY TOTAL $ SPECIAL REQUIREMENTS FOR BATH, NY: NOTE: WHOLE WHEAT BREAD SHALL CONTAIN SPECIAL HIGH COMMERCIAL GRADE 100% WHOLE WHEAT FLOUR. NO WHITE FLOUR SHALL BE USED. CARAMEL COLORING TO PRODUCE DARK COLORING IN LIEU OF WHOLE WHEAT FLOUR IS UNACCEPTABLE. "DELIVERY AT LEAST 3 TIMES PER WEEK (MONDAY, THURSDAY AND ANOTHER DAY TO BE DETERMINED IF NEEDED) EXCLUDING FEDERAL HOLIDAYS "DELIVERIES ACCEPTED BETWEEN THE HOURS OF 6:00 A.M. AND 10:00 A.M. "DELIVERIES WILL BE MADE TO BATH, NY, VAMC, BUILDING #24 LOADING DOCK. "ALL PRODUCTS MUST BE DATED INDICATING THE "BAKED DATE" WITH INFORMATION THAT THE PRODUCT IS GOOD FOR "7 DAYS AFTER BAKING." ? DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK DESCRIPTION OF SUBJECT WORK: The Contractor shall provide bread and bakery products to meet the highest customer service standards of the industry in support of the Bath, VA Medical Center (VAMC). PROCEDURES FOR PROVIDING SERVICES: Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide bread and bakery items in accordance with the terms and conditions of this contract. DELIVERY ORDERS: A.VAMC personnel designated at time of award will place delivery orders. B.VAMC will issue individual delivery orders (purchase orders) for their service. Delivery orders will be picked up at time of delivery. Advance delivery orders will be issued for the first deliveries. DELIVERY: A.All items shall be delivered FOB Destination to the Bath, VA Medical Center (VAMC). B.All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. C.All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. D.All bread/bakery items shall be labeled, packaged, and packed in commercially acceptable containers. Where applicable, bread, fresh, type X shall be labeled very low sodium. E.Production of bread shall not precede delivery by more than twenty-four hours. Bread/Bakery items must be freshness dated in the following method: Production date or freshness expiration date directly marked on the packaging or twist tie/plastic closure. F.Contractor shall not be required to deliver products on national holidays as listed below and any other day specifically declared by the President of the United States to be a national holiday: January 1New Year's Day 3rd Monday - JanuaryMartin Luther King, Jr. Day 3rd Monday - FebruaryPresident's Day Last Monday - MayMemorial Day July 4Independence Day 1st Monday - SeptemberLabor Day 2nd Monday - OctoberColumbus Day November 11Veteran's Day 4th Thursday - NovemberThanksgiving December 25thChristmas Day ? INSPECTION AND ACCEPTANCE: A.A point of contact from VAMC will be designated to accept or reject delivery as to quality and condition of bakery and bread items. Items rejected all or in part by the VAMC shall be removed from the premises within 48 hours of notification of rejection. B.Vendor-owned delivery trays, racks, wheeled carts, etc. shall be in clean condition at delivery time; if they are not, vendor personnel will be required to transfer bread products to government owned holding racks. Vendor-owned trays/racks, wheeled carts, etc. utilized in delivery will be held for pick-up by the vendor for reuse. C.Unless offeror certifies that acceptable inspection has been made (any agency of the Federal Government or the AIB International Department of Food Safety/Hygiene) a pre-award onsite evaluation of the offeror's facility will be made. This will include inspection and evaluation of the plant, personnel, equipment and processes, as applicable, of the prospective contractor and conditions found will be considered in award of the contract. The VAMC reserves the right to perform an inspection of the contractor's facility at any time during the contract period and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the items covered by this contract will be procured in the open market. Any excess cost occasioned by this action shall be charged against the contractor's account. SANITATION AND WORKMANSHIP: Items shall be prepared, processed and packed under sanitary conditions and in accordance with good commercial practice. All containers shall be clean, sound and securely covered or sealed to provide adequate protection from dirt, filth, or other contamination.
 
Web Link
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BaVAMC/VAMCCO80220/VA52814Q0441/listing.html)
 
Document(s)
Attachment
 
File Name: VA528-14-Q-0441 P0001 VA528-14-Q-0441 P0001_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1567770&FileName=VA528-14-Q-0441-P0001001.docx)
Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1567770&FileName=VA528-14-Q-0441-P0001001.docx

 
Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 
Record
SN03462153-W 20140814/140813022621-948def617bfba4b8984dd634e9285b97 (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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