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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 13, 2014 FBO #4645
DOCUMENT

65 -- STENT CONSIGNMENT MEDICAL SERVICES - Attachment

Notice Date

8/11/2014
 

Notice Type

Attachment
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Ann Arbor Healthcare System;Network 11 Contract Office;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Solicitation Number

VA25114Q0026
 

Archive Date

11/14/2014
 

Point of Contact

Thomas Auten
 

E-Mail Address

5-3938<br
 

Small Business Set-Aside

N/A
 

Award Number

VA251-14-D-0077
 

Award Date

8/7/2014
 

Awardee

COOK MEDICAL INC;1025 W. ACUFF ROAD;BLOOMINGTON;IN;474049295
 

Award Amount

300,000.00
 

Description

STENTS MEDICINE SERVICE 1.Contractor Cook Medical shall furnish and maintain an inventory of P.V. Stents, listed herein, on a consignment basis in accordance with the terms and conditions of the contract/consignment agreement herein. Contractor shall deliver to the VA Ann Arbor Healthcare System (VAAAHS), Medicine Service, 2215 Fuller Road, Ann Arbor, MI 48105, on consignment, the specified items to be used by VAAAHS. The Contractor shall ensure all items are available within ten (10) days of contract award. Items shall be stored in the Cardiac Cath. Lab/Medicine Service. Contractor will be given access to the consignment inventory by coordinating with the Contracting Officers Representative (COR). COR information will be provided on an additional memorandum. The VA may change the number of items on consignment, or their model and size, by written or oral request to the Contractor or its authorized representative and after receiving the Contractor's approval. The only person authorized to make these changes at the VAAHS is the Contracting Officer. 2.The Contractor shall maintain the specified quantities set forth under the schedule at all times during the term of the contract/consignment agreement by promptly replacing like quantities of items that may be used, thus assuring instant availability of all items specified by VAAAHS. All deliveries are to be coordinated through the COR. Item quantities are estimates only and are subject to change in the future with written notice from the contracting officer. It is estimated that the required quantities will increase by 5% every year throughout the contract. 3.Payment for items furnished under this contract/consignment agreement is applicable only when such items are used (implanted) or the package is opened by the government. All items furnished under this contract/consignment remain property of the Contractor until the VA uses the items. Pricing will be in accordance with the pricing schedule in the contract. Orders will be issued for each implanted item in order to obtain a replacement item. All orders shall have a Purchase Order associated with them. The Contractor shall deliver replacements within two (2) business days after receipt of the order. Contractor shall ship products directly to the VAAAHS at no shipping cost. (a)Payment Terms: Contractor agrees to accept the VA Purchase Card as the preferred method of payment. Purchase orders (Non-Credit Card orders) will be issued when deemed appropriate by the VA. (b)Invoice Requirements: Invoices shall be submitted in the original only to the government office designated in this Agreement or on the purchase order to receive invoices. To constitute a proper invoice, the invoice must include the following information and/or attached documentation: (1)Name of the Contractor and invoice date. (2)Contract/consignment agreement number or other authorization for delivery of proper services. (3)Description, price. and quantity of property and services actually delivered or rendered. (4)Shipping and payment terms. (If applicable) (5)Name (where practicable), title, phone number and complete mailing address of responsible official to whom payment is to be sent (6) Other substantiating documentation or information as required by the contract to assist the government in making timely payments. The Contractor shall be requested to furnish additional information either on the invoice or on an attachment to the invoice. 4. VA physicians will have the responsibility to determine which item to use. Occasionally specific patients may require a special stent/catheter not available from the contractor or in consignment inventory. These items may be purchased from any contractor on an open market basis. Special stent/catheters that become routinely used will be added to the agreement by a modification issued by the Contracting Officer. The Physicians at the VA have final approval for acceptance of products. 5. VA will consume Contractor's product at the catalog # level on a first-in, first-out basis. Contractor will remove or replace inventory as necessary. VA staff will be advised prior to any inventory being removed or replaced. VA professional staff may request that inventory having less than 90 days sterility/expiration date be removed and replaced. These services will be completed at no cost to the Government. 6.All transportation charges shall be borne by the Contractor for all orders placed against this contract/consignment agreement. 7.The Contractor shall replace defective products at no cost to the Government. 8.In order to determine appropriate stock levels, VA staff and contractor's personnel will conduct a physical inventory of the consignment inventory on a Semi-Annual basis, (access to inventory shall be coordinated through the COR) with a copy of the inventory furnished to the Contracting Officer. Contractor shall evaluate the actual usage and purchase volume and review the results with VA designated representative. 9.Alteration of Quantities under Consignment: The Contractor agrees that the total quantity of items furnished under this agreement can be changed at any time during the effective period of this agreement, if approved by both the Contractor and the VA. Terms of payment will apply to all additional items. 10.Upon expiration/termination of this contract/consignment agreement, the Government shall reconcile all consignment stock units by using the following options: (a)Unused items will be returned to the Contractor in salable condition (unopened) and undamaged package with original ship units at the end of the effective period of the consignment without reimbursement or other expense to the Government. Unused items will be removed from the Government facility by the Contractor within 10 days after the expiration of the contract/consignment agreement. (b) FEDERAL SUPPLY SCHEDULE: If the Offeror holds a Government Services Administration (GSA), Federal Supply Schedule (FSS) contract with the U.S. Government or has surgical implant contracts with the VA National Acquisition Center (NAC) or other VA Medical Centers or V1SN's, please provide a copy with your offer. The Federal Acquisition Regulations (FAR) allows schedule Contractors to pass on price reductions to individual agencies without offering that reduction to all schedule users. (See FAR 8.404(b) (3) & (5)). Where applicable offeror shall indicate any bid items currently offered that are on his existing Federal Supply Schedule (FSS) contract to include item numbers, contract number, FSC Group and contract expiration date. SPECIAL CONTRACT REQUIREMENTS 1.RESOURCES: The services specified in this contract may be changed by contract modification accomplished through written agreement of both the Contracting Officer and the Contractor. 2.RECORD KEEPING SYSTEM - CONTRACTOR Contractor shall establish a record keeping system for consigned items and purchased items. 3.DESIGNATION OF CONTRACT REPRESENTATIVE A COR will be designated to represent the Contracting Officer in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the Contracting Officer. 4. ADMINISTRATION (a) Any correspondence mailed to this Medical Center regarding this contract/consignment agreement should be addressed as follows: Contracting Officer (506/54C) VAAAHS 2215 Fuller Road Ann Arbor, MI 48105 (b) The Contractor and the VAAAHS agree to comply with all applicable state and federal laws, rules, and regulations pertaining to the use of the items supplied. (c) It shall be the responsibility of the VA to immediately notify the Contractor when an item is inserted or otherwise used. provide the size and model number. Request a Replacement, and provide a Purchase Order No. with the request. (d) The contractor shall notify the government within three (3) workdays of any notification by the manufacturer of any removal, recall or modification of supplies required under the contract/consignment agreement. In the event of any notice of removal, recall, or modification of supplies required under this Agreement, the contractor shall make available to the government supplies with specifications and features equal to or in excess of those supplies no longer available. (e) The Medicine Service requires that items requested need to be in the Cardiac Cath Lab (Room No: E748) or confirmed as available before the surgery can begin, or the surgeon must be notified. Availability of items will be coordinated by the COR or his/her designee and the contractor. After coordinating with the contractor the COR or designee will inform the surgeon of item availability. (f) Recognizing that technology is changing rapidly. The government requires that the consignment be upgraded as soon as new technology becomes available. The Contracting Officer shall be notified in writing five (5) working days in advance of any additions or deletions to maintain the integrity of the consignment needs. All modifications to the contract shall be made by bilateral modification to the contract. (g) The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes which will affect price, quantity or quality or performance of the contract. (2) In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/Awards/VA251-14-D-0077.html)
 

Document(s)

Attachment
 

File Name: VA251-14-D-0077 VA251-14-D-0077_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1563853&FileName=VA251-14-D-0077-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1563853&FileName=VA251-14-D-0077-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03460924-W 20140813/140812000136-e13dd88549834669a4367734938c2676 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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