SOLICITATION NOTICE
X -- Naval Acquisition Career Center Naval Development Acquisition Program symposium.
- Notice Date
- 8/7/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- N00189 NAVSUP Fleet Logistics Center Norfolk Philadelphia Office 700 Robbins Avenue, Building 2B Philadelphia, PA
- ZIP Code
- 00000
- Solicitation Number
- N0018914T2654
- Response Due
- 8/15/2014
- Archive Date
- 8/31/2014
- Point of Contact
- Nicholas Milillo 215-697-0321
- Small Business Set-Aside
- N/A
- Description
- NAVSUP Fleet Logistics Center Norfolk Contracting Department, Philadelphia Office intends to solicit for symposium support services for the Naval Acquisition Career Center ™s (NACC) annual Naval Acquisition Development Program (NADP) symposium on an unrestricted, full and open basis. The symposium is to take place in the Washington, DC metro area during November/December 2014 or January 2015 timeframe. Request for Quote N00189-14-T-2654 contemplates a Firm Fixed Price type contract. The anticipated period of performance is for four days, three nights during a mutually agreed upon week. The quoter will be required to provide lodging for approximately 288 guests within the approved Government per diem rate. The quoter will also be required to provide multiple meeting rooms for the various sessions of the symposium as outlined in the Statement of Objectives below. The quoter will also be required to provide transportation to and from local airports as outlined in the Statement of Objectives. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart12.6 using Simplified Acquisition Procedures under FAR Part 13; as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued- PAPERCOPIES OF THE SOLICITATION WILL NOT BE AVAILABLE. The Government will not pay for information received. The NAICS code is 721110 with a size standard of $32.5M. The solicitation document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular. It is the quoter ™s responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: http://farsite.hill.af.mil. The Contract Line Items (CLINS) are as follows: 0001 “ NADP Symposium Support (Base Year); 1001 - NADP Symposium Support (Option I); and 2001 NADP Symposium Support (Option II). A single award will be made. The statement of objectives is as follows: Introduction: The NAVSUP Fleet Logistics Center Norfolk Contracting Department, Philadelphia Office and the Director, Naval Acquisition Career Center (NACC) intends to acquire services to support an NADP Entry Level Training Symposium to be held in the November/December 2014 or January 2015 timeframe. Due to geographic location and the need for close proximity to restaurants, public transportation and accommodating facilities as well as planned guest speakers, it is necessary for the symposium to be held within the Washington D.C. area to include Maryland and Virginia, with hotel shuttle service provided to either Reagan National or Dulles International Airports. The accommodating facility must be able to provide a complete meeting package, i.e. lodging, classrooms, break out rooms, and symposium services, along with a complete listing of restaurants and their respective walking distance from the hotel and Metro rail station and respective walking distance from the facility. Metro rail station shall be within two tenths of a mile from the facility. NAVSUP FLCN, Phila. and NACC intend to partner with a provider of the support services of the symposium. The provider will provide a complete turnkey solution for providing the support for the symposium in accordance with the Statement of Objectives as indicated below. Objectives: The ultimate objectives of this contract are to find an organization that is fully able to independently provide support for a symposium. The purpose of this SOO is to allow quoter to demonstrate their capabilities and is intended as a guideline and not an all-encompassing requirement statement. The vendor selected for award will be required to effectively and efficiently secure the support of the symposium. The objectives are: Symposium Dates: Three nights stay, preferably in the November or December timeframe. The Travel arrival day MUST be either a Monday or Tuesday allowing for the Symposium and associated travel to fall on a weekday. Examples: 12/8Travel Arrival Day12/9Travel Arrival Day 12/9Symposium Day One 12/10Symposium Day One 12/10Symposium Day Twoor12/11Symposium Day Two 12/11Travel Departure Day12/12Travel Departure Day Symposium Period of Performance Travel Arrival Day (Monday or Tuesday) - Set up and registration of personnel Symposium Day One (Tuesday or Wednesday) - full day of Symposium activities - Approx. 11 hrs Symposium Day Two (Wednesday or Thursday) - full day of Symposium activities - Approx. 11 hrs Travel Departure Day (Thursday or Friday) - Check out and leave hotel. No meeting facility requirements Period of Performance for Lodging Three (3) nights of lodging: Travel Arrival Day “ 288 people Symposium Day 1 - 288 people Symposium Day 2 - 288 people oTravelers will use Government travel credit cards for incidentals oAll lodging to be done at one location oRapid check in/out procedures SYMPOSIUM REQUIREMENTS TRAVEL ARRIVAL DAY Upon their arrival, students will be registered by NACC Staff who will require: One meeting room or an office with internet capability and a capacity for at least 10 people with ability to be locked for use the entire three days. oTable and chairs for small symposiums (up to 10 people) oInternet capable oSpeaker phone with dial out capabilities for use in office oCapable of being locked oStorage area for conference materials Symposium Meeting Room and Registration Area Requirements: oStarting at 4 p.m. “ Main room and registration area set oMain room Work/Table space for 420 people. Tables must have space for workbook and writing. Crescents/round tables for seating of 7 people each must be set and ready for NACC staff to occupy and use oWork/Table space in rear of symposium room reserved for Staff and Guest Speakers (approx. 20) oRegistration area located in lobby/hall just outside main symposium room o4 large Tables required for registration area oRegistration accomplished by the Employee picking up a name tag from the registration table o8 easels for signage oMain symposium room and registration area must be set and ready for NACC staff by 4 p.m. SYMPOSIUM DAY ONE One meeting room or an office with internet capability and a capacity for at least 10 people with ability to be locked for use the entire three days. oTable and chairs for small symposiums (up to 10 people) oInternet capable oSpeaker phone with dial out capabilities for use in office oCapable of being locked oStorage area for conference materials Classroom/Symposium room: oRequired hours 7a.m. to 6 p.m. oMain room Work/Table space for 420 people. Tables must have space for workbook and writing. Crescents/round tables for seating of 7 people each oWork/Table space in rear of symposium room reserved for Staff and Guest Speakers (approx. 20) o1 Laptop with remote and projectors for 4 large screens in the daily sessions available oStage for presentations (at least 16 ™ deep x 24 ™ wide and 24 ť to 36 ť high) oOne podium with microphone, four lapel microphones and five hand-held microphones oHigh speed internet access oThe ability to play DVDs is requested for all sessions oOne confidence monitor in front of speaker oOne clock for the speaker to view o8 easels Breakout Rooms: o7 Breakout rooms; required hours 1200 “ 1800 setup classroom style for the following amounts: 1 rooms with Work/Table space for approx. 200 (ENG) with podium microphone in each room 1 rooms with Work/Table space for approx. 115 (CON) with podium microphone in each room 1 room with Work/Table space for approx. 60 (LOG) with podium microphone 2 rooms with Work/Table space for approx. 20 in each room (CE/FM) with podium in each room 2 rooms with Work/Table space for approx. 10 in each room (FE/IT) with podium in each room oAdditional Audio Visual Support for Breakout Rooms: oContracting (CON) career field breakout session (115): Needed in the contract: o(2) Wireless lavaliere microphone o(2) Wireless handheld microphone o(1) Appropriate sized Channel mixer o(1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o(1) LCD projector “ 4K Lumens o(1) 7.5 ™ by 10 ™ Fast Fold Screen $ oEngineering (ENG) career field breakout session (200): Needed in the contract: o(2) Wireless lavaliere microphone o(2) Wireless handheld microphone o(1) Appropriate sized Channel mixer o(1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o (1) LCD projector “ 4K Lumens o(1) 7.5 ™ by 10 ™ Fast Fold Screen oLogistics (LOG) career field breakout session (60): Needed in the contract: o (1) Wireless lavaliere microphone o (1) Wireless handheld microphone o (1) Appropriate sized Channel mixer o (1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o (1) LCD projector “ 4K Lumens o (1) 7.5 ™ by 10 ™ Fast Fold Screen $ oBusiness-Cost Estimating (BUS-CE) career field breakout session (20): Needed in the contract: o(1) Wireless lavaliere microphone o(1) Wireless handheld microphone o(1) Appropriate sized Channel mixer o(1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o (1) LCD projector “ 4K Lumens o(1) 7.5 ™ by 10 ™ Fast Fold Screen oBusiness-Financial Management (BUS-FM) career field breakout session (20): Needed in the contract: o (1) Wireless lavaliere microphone o (1) Appropriate sized Channel mixer o (1) laptop computer with remote and PowerPoint program o (1) Lumen LCD projector “ 4K Lumens o (1) 7.5 ™ by 10 ™ Fast Fold Screen oFacilities Engineer (FE) career field breakout session (10): Needed in the contract: o (1) laptop computer with remote and PowerPoint program o (1) LCD projector “ 4K Lumens o (1) 7.5 ™ by 10 ™ Fast Fold Screen oInformation Technology (IT) career field breakout session (10): Needed in the contract: o (1) laptop computer with remote and PowerPoint program o (1) LCD projector “ 4K Lumens o (1) 7.5 ™ by 10 ™ Fast Fold Screen  Break Areas: o To be stationed inside or outside of main meeting room SYMPOSIUM DAY TWO One meeting room or an office with internet capability and a capacity for at least 10 people with ability to be locked for use the entire three days. oTable and chairs for small symposiums (up to 10 people) oInternet capable oSpeaker phone with dial out capabilities for use in office oCapable of being locked oStorage area for conference materials Classroom/Symposium room: oRequired hours 7 a.m.-6 p.m. oMain room Work/Table space for 420 people. Tables must have space for workbook and writing. Crescents/round tables for seating of 7 people each oWork/Table space in rear of symposium room reserved for Staff and Guest Speakers (approx. 20) o1 Laptop with remote and projectors for 2 large screens available oStage for presentations (16 ™ deep x 24 ™ wide and 24 ť to 36 ť high) oOne podium with microphone, four lapel microphones and five hand-held microphones oHigh speed internet access o8 easels Breakout Rooms: o3 Breakout rooms; required hours 8 a.m. “ 6 p.m. setup classroom style for the following amounts: 3 rooms with Work/Table space for 70 with podium microphone and lapel microphone oUpon finalization of dates and itinerary, changes may be made to the amount and size of breakout rooms for Day 2 Additional Audio Visual Support for Classroom/Symposium room and 3 Breakout Rooms: oClassroom/Symposium room for Professional Development Training breakout session: (Can use the main room set for 420 people as described above) oNCIS Briefing breakout session (70): Needed in the contract: o(1) Wireless lavaliere microphone o(1) Wireless handheld microphone oAppropriate sized Channel mixer o(1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o (1) LCD projector “ 4K Lumens o(1) 7.5 ™ by 10 ™ Fast Fold Screen o śBetter Buying Power 2.0 ť breakout session (70): Needed in the contract: o(1) Wireless lavaliere microphone o(1) Wireless handheld microphone oAppropriate sized Channel mixer o(1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o (1) LCD projector “ 4K Lumens o(1) 7.5 ™ by 10 ™ Fast Fold Screen oAlternate breakout session (History of the Navy) (70): Needed in the contract: o(1) Wireless lavaliere microphones o(1) Wireless handheld microphones oAppropriate sized Channel mixer o(1) laptop computer connected to the internet, PowerPoint program and controllable with remote control o(1) 7.5 ™ by 10 ™ Fast Fold Screen Break Areas: o To be stationed outside of main meeting room Transportation Transportation to and from the airport for approximately 300 air travelers oIf metro is not available within 1 block of the hotel, transportation will be provided by hotel via bus or shuttle oHours required Travel Arrival Day (10 Hours, 10 AM to 8 PM) Symposium Day 2 (4 Hours, 6 PM “ 10 PM) Travel Departure Day (8 hours, 4 AM “ 12 PM) Other Requirements: Communications devices (2) to communicate with hotel staff Online registration for symposium to be provided by facility, utilizing facility provided software package. Alternative of self-call in reservations with group block code is acceptable. Attendees will utilize their Government Travel Credit Card to pay for any incidentals. The number of guest rooms required may be reduced by up to 40% by the Director, Naval Acquisition Career Center (NACC) if requirements change and the quoter is notified of the change requirements by no later than two weeks prior to symposium start date. Quoter must provide amount of prorated reduction as part of quote in the event reduced requirements provision is invoked by NACC. Cutoff for lodging reservations is to be no earlier than one week prior to symposium start date. The following FAR/DFAR clauses and provisions are applicable to this acquisition: 52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-3 Taxpayer Identification OCT 1998 52.204-6 Data Universal Numbering System Number DEC 2012 52.204-7 System for Award Management JUL 2013 52.212-1 Instructions to Offerors--Commercial Items FEB 2012 52.212-3 Offeror Representations and Certification--Commercial Items DEC 2012 52.212-4 Contract Terms and Conditions--Commercial Items SEP 2013 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders--Commercial Items (Deviation 2013-O0019) JAN 2014 52.216-24 Limitation Of Government Liability APR 1984 52.217-9 Option to Extend the Term of the Contract 52.222-1 Notice To The Government Of Labor Disputes FEB 1997 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies JAN 2014 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action For Workers With Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving AUG 2011 52.225-1 Buy American Act--Supplies FEB 2009 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications. DEC 2012 52.232-1 Payments APR 1984 52.232-18 -- Availability of Funds 52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013 52.233-2 Service of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.244-6 Subcontracts for Commercial Items DEC 2010 52.247-34 F.O.B. Destination NOV 1991 52.252-2 Clauses Incorporated By Reference FEB 1998 52.252-6 Authorized Deviations in Clauses APR 1984 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.209-7993(DEV) Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under Federal Law - Fiscal Year 2014 Appropriations (Deviation) FEB 2014 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7006 Wide Area WorkFlow Payment Instructions May 2013 To be awarded this contract, the offeror must be registered in the SAM. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). Duns and Bradstreet, CAGE Code and Federal Tax ID numbers MUST be listed on quotes. Submit the following documents in response to this RFQ: Quotation Cover Page (See attached document) Technical Capability Statement Price Quotation by CLIN -Compliance with approved Government per diem rates is required. -Breakdown should be provided to include: Lodging rates, including self-parking; and symposium space rental price to support requirements in the Statement of Objectives. Evaluation Criteria “ It is the Government ™s intention to make award to the lowest price, technically acceptable quoter. All questions in response to this notice must be submitted by email to nicholas.milillo@navy.mil no later than 5:00pm EST Tuesday, 12 August 2014. A site visit to the hotel may be required prior to award. The deadline for quotes is Friday, 15 August 2014 by 5:00pm EST. Quoters who fail to complete and submit the requirements above may be considered non-responsive.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/DON/NAVSUP/FISCDETPHILA/N0018914T2654/listing.html)
- Record
- SN03457030-W 20140809/140808001452-ece6023302443e201d7466ec28eb2e0c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |