SOLICITATION NOTICE
63 -- Installation of quantity 28 new CAC card readers, DFAS-Rome, NY
- Notice Date
- 8/7/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- Other Defense Agencies, Defense Finance and Accounting Service, Contract Services Directorate, Columbus, 3990 East Broad Street, Bldg #21, Room 2B218, Columbus, Ohio, 43218
- ZIP Code
- 43218
- Solicitation Number
- HQ0423-14-T-0020
- Archive Date
- 8/28/2014
- Point of Contact
- Cecilia M. McLaughlin, Phone: 6147012775
- E-Mail Address
-
cecilia.mclaughlin@dfas.mil
(cecilia.mclaughlin@dfas.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This is solicitation number HQ0423-14-T-0020 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular, Fac 2005-76, Effective 25 Jul 2014. This is a Brand Name Only requirement. This requirement has a NAICS of 561621. IMPORTANT: For your quote to be considered for award, your company must have an active registration in www.sam.gov. Registration is free. The contract type is: Under FAR Part 13 the Government intends to award a single Firm Fixed Price order. Offers are due by 10:00 a.m. Eastern on 8/13/2014. Point of Contact (POC): Cecilia McLaughlin Phone Number: 614-701-2775 Fax Number: 614-701-2918 e-mail address: cecilia.mclaughlin@dfas.mil Facsimile and e-mail quotes are acceptable and preferred. Furnish quotes to the POC on or before the closing time listed in this RFQ. 1. Requirement: Line item 0001: Installation of quantity 28 each new CAC card readers for DFAS-Rome, NY. The Brand Name CAC reader to be provided is: HID PIVCLASS RPKCL40, part number 923PPPNEK0.. **In your quote provide the number of days to complete installation after receipt of the order.** Details of this requirement are provided in the Statement of Work, below: STATEMENT OF WORK FOR DFAS-Rome CAC Reader Installation 5/30/2014 1.0 Purpose: The purpose of this contract is to provide and install quantity 28 each new CAC card readers at the Defense Finance and Accounting Service-Rome, 325 Brooks Rd, Rome, New York, 13441. 2.0 Scope: The work covered under this Contract consists of furnishing all labor, equipment, materials and performing all work required to replace existing card readers with new card readers as shown and described herein. 3.0 Place of Performance: Defense Finance and Accounting Service-Rome, 325 Brooks Rd, Rome, New York, 13441. The Contractor shall only work in the areas designated by the Contracting Officer Representative (COR). All Government facilities are NON-SMOKING facilities. All Contractor personnel and visitors shall smoke in designated smoking areas only. 4.0 Requirements: 4.1 Furnish, Install New Card Readers: 4.1.1 The Contractor shall procure and install new HID Model #RPKCL40 contact/contactless CAC Card Readers meeting Federal Information Processing Standards (FIPS) 201-2. This Card Reader must be and is currently on the GSA Approved Product Listing (APL) and meets FICAM standards. A total of 28 CAC readers will be purchased, 24 for install and 4 as spares. The work shall include, but is not limited to the following: - Remove existing card readers and replace with new readers specified above. - Patch and/or provide cover plates where readers are removed and not replaced. - Program and test each reader for full functionality including proximity, keypad, and CAC + Pin functions. - Configure server and client software as required for operation. - Train security staff on new procedure for enrollment as necessary. 5.0 Qualifications: 5.1 Contractor must possess and demonstrate a working knowledge of the LENEL access system, specifically the ON-Guard software application. Must be knowledgeable of the Federal Information Processing Standards (FIPS 201-2). 5.2 Contractor must maintain and submit proof of LENEL/On-Guard Certifications for their employees. 5.3 Contractor must be a LENEL Value Added Reseller (VAR). The Contractor must maintain and submit proof of their VAR license. 6.0 Security 6.1 The contractor shall provide full name (Last, First and Middle), social security number, place of birth, date of birth, country of birth, home phone number, work phone number and email address of all individuals requiring facilities access to perform work in accordance with this statement of work. 6.1.1 The Contractor shall provide this list within three days after contract award. 6.2 Contractor employees identified as requiring access to the facility are required to complete the SF-85, Questionnaire for Non-Sensitive Positions and a FD258 Fingerprint card, for a pre-appointment background investigation.. The SF-85 Questionnaire is an electronic document that must be completed on line (e-QIP). Necessary information to access the SF-85 on the website will be provided directly to the employees identified. The FD258 fingerprint card will be provided and actual fingerprinting will be done by DFAS Rome security personnel. 6.2.1 Contractor employees must complete the SF-85 and a FD258 within three days after notification from the DFAS Security Office. 6.2.2 Contractor employees must have a favorable National Agency Check with Inquiries (NACI) investigation to obtain a DFAS Contractor Unescorted Entrance Badge before contract performance can begin. 6.3 Badges must be worn and displayed above the waist at all times while at DFAS Rome. Contractor employees will be escorted by security personnel at all times during contract performance in the secure room area. 6.4 Training Schedules for contractor personnel who do not require network access but require site admittance and certain SPIRIT training modules: The appropriate DFAS Site, Force Protection Office, and other POCs from other DFAS organizational elements will be responsible to schedule and conduct classroom or one-on-one training for contractor personnel who require completing the specified Modules. 6.5 Security Search: All contractor personnel, their vehicles, and other property entering, leaving, and while within the confines of DFAS, shall be subject to search/inspection. 7.0 Safety: 7.1 All Contractor personnel shall comply with the Standard Industry of New York State Codes. 7.2 Contractor shall be responsible and accountable for the safety and actions of their employees while working within the properties of the site IAW standard OSHA requirements. 7.3 Contractor personnel must also comply with all DFAS safety requirements. 7.3.1 The DFAS Safety Manager is responsible for ensuring contractor is aware of local safety requirements. 8.0 Normal Hours of Operation: Work hours shall be Monday thru Friday 0700-1700 hours, with the exception of Federal holidays. Contractor must have prior approval in writing to work outside these guidelines. 9.0 Disposal of Materials and Cleanup: 9.1 Contractor shall clean up after each work period and dispose of all debris at the close of each day. 9.2 Contractor shall verify all site conditions, quantities, measurements, and project requirements with the COR. 9.3 Contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. 9.4 Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government. 10.0 Utilities: The Government shall provide reasonable amounts of water and electricity to support the contract. Hook up will be to existing outlets and will be the Contractor's responsibility. 11.0 Invoicing: 11.1 Invoices shall be submitted at the end of each month for CLIN(s) 0001, 0004, and the corresponding option CLINs. The period of performance shall be included on these invoices. 11.2 Invoices shall be submitted after services are provided for CLIN(s) 0002, 0003, and the corresponding option CLINs. 12.0 Contractor Manpower Reporting: The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Finance and Accounting Service (DFAS) via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2013. Contractors may direct questions to the help desk at http://www.ecmra/mil. End of Statement of Work Brand Name Justification: The proposed contractor's unique qualifications required to justify the brand name requirement: Market research indicates that there is only one company, HID Global, that makes the type of CAC Reader required by DFAS-Rome. Other companies do make CAC Readers but no company besides HID Global makes the PIV Class * contact or non-contact reader with the features that DFAS-Rome requires. *As noted on the Approved Products List (APL). Market research was conducted to determine the availability of PIV Class Readers with the required contact or contactless capability and other required features. The product with required features can only be obtained from HID Global or from one of its dealers. 3. Provisions and clauses: FAR 52.203-3, Gratuities (Apr 1984) FAR 52.212-1 Instruction to Offerors - Commercial (APR 2014) FAR 52.212-3 Offeror Representation and Certifications - Commercial Items (MAY 2014) FAR 52.212-4 Contract Terms and Conditions Commercial Items (MAY 2014) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items (JUN 2014) - Note: The following clauses from paragraphs (b) and (c) are also applicable to this acquisition: 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) 52.222-21, Prohibition of Segregated Facilities (Feb 1999) 52.222-26, Equal Opportunity (Mar 2007) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act, Alternate I (May 2014) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) The following DFARS provisions and clauses are applicable: DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011) DFARS 252.203-7003, Agency Office of the Instpector General (Dec 2012) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (NOV 2011) DFARS 252-204-7012 Safeguarding of Unclassified Controlled Technical Information (Nov 2013) DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JUN 2013) DFARS 252.232-7003 Electronic Submission of Payment Requests (JUN 2012) DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013) DFARS 252.232-7010 Levies on Contract Payments (DEC 2006) DFARS 252.244-7000 Subcontracts for Commercial Items (JUN 2013) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil. (End of clause) DFAS 52.223-9000, "ENVIRONMENTALLY PREFERABLE PRODUCTS" (July 2013) The Environmentally Preferable Products clause is included in this contract to articulate the Government's policies on Green Contracting. FAR 23.403 sets forth the Federal Government's policy to acquire items composed of the highest percentage of recycled-content practical, in a cost effective manner while still obtaining other contracting goals. Recycled-content products are identified in the Environmental Protection Agency's Comprehensive Procurement Guidelines (CPGs). The United States Department of Agriculture (USDA) will be producing a similar list which designates Bio-based products. EPA guideline items (and USDA designated bio-based products, when designated) are seen as the minimum that should be considered when evaluating environmentally preferable materials. Other environmentally preferable materials and products not listed, but commonly used in industry outside of the Government, should also be considered. Executive Order 13423 (January 24, 2007) required federal agencies to use sustainable environmental practices, including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. Moreover, it required that paper of at least 30 percent post-consumer fiber content must be acquired or used in Agency acquisitions of goods and services. Executive Order 13514 (October 5, 2009), required federal agencies to analyze internal processes and revise reporting requirements in order to achieve such results as improvement of water use and efficiency, promoting pollution prevention and elimination of waste. But more particularly as related to procurement, an emphasis was placed on efforts to advance sustainable acquisitions to ensure that 95 percent of new contract actions including task and delivery orders, for products and services with the exception of acquisition of weapon systems, are energy-efficient (Energy Star or Federal Energy Management Program (FEMP) designated - FAR 52.223-15, and -16 when specific to computer products), water-efficient (Goals within Executive Order 13514), bio-based (FAR 52.223-1 & -2), environmentally preferable (FAR 52.223-10) and/or Electronic Product Environmental Assessment Tool (EPEAT - FAR 52.223-16) certified, non-ozone depleting (FAR 52.223-11), contain recycled content, or are non-toxic or less-toxic alternatives (FAR 52.223-3 & DFARS 252.223-7006), where such products and services meet agency performance requirements. § 1. Mandatory Use of Paper and Other Products with Recycled Content. (a) All paper utilized in the performance of this contract must be of at least 30 percent post-consumer fiber content. (b) The contractor affirmatively acknowledges that it will, to the maximum extent practicable, use sustainable environmental practices including acquisition of bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products in the performance of this contract that meet the recycled-content recommendations for EPA designated items, which are found at http://www.epa.gov/epaoswer/non-hw/procure/products.htm. In addition, by responding to this solicitation the contractor is certifying the deliverables required under this contract shall meet the recycled-content recommendations for EPA designated items (FAR 52.223-17). § 2 Notice of Green Alternatives in Offerors' Product/Service. (a) When offering a product or service that contains "Green" components as that term is defined at http://www.epa.gov/epaoswer/non-hw/procure/products.htm, the contractor shall make the Contracting Officer aware of such facts in the submission of their quote or proposal. (b) The contractor, when appropriate, shall comply with FAR Clause 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Products, and provide the certification required by FAR 52.223-4, when required. § 3 Affirmative Duty of Contractors to Adhere to Green Contracting Policy. (a) Whenever practicable, the Contractor has an affirmative duty to examine its packaging to eliminate or reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable material for non-recyclable material in packaging. (b) Whenever practicable, the Contractor has an affirmative duty to find other materials utilized in the delivery of services under this contract and examine whether it can reduce waste by volume, toxicity and/or weight and to utilize or substitute recyclable materials for non-recyclable materials of items consumed in the furnishing of their services. (End of clause)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DFAS/Columbus/HQ0423-14-T-0020/listing.html)
- Place of Performance
- Address: Defense Finance and Accounting Service, DFAS-Rome, 325 Brooks Road, Rome, New York, 13441, United States
- Zip Code: 13441
- Zip Code: 13441
- Record
- SN03456581-W 20140809/140808000827-e1ffa7c3d1ae4ba4e9b9544054510c4f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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