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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 02, 2014 FBO #4634
DOCUMENT

65 -- MedCarousels with components for TP & LV, VAMC Pharmacy - Attachment

Notice Date
7/31/2014
 
Notice Type
Attachment
 
NAICS
339112 — Surgical and Medical Instrument Manufacturing
 
Contracting Office
Department of Veterans Affairs;Network Contracting Office (NCO) 15;3450 S 4th Street;Leavenworth KS 66048
 
ZIP Code
66048
 
Solicitation Number
VA25514Q1307
 
Response Due
6/30/2014
 
Archive Date
7/30/2014
 
Point of Contact
Donald E Hannah
 
E-Mail Address
6-1981<br
 
Small Business Set-Aside
N/A
 
Description
STATEMENT OF WORK MEDICATION CAROUSELS Seeking vendors Large or Small Business (65IIA: A-92, NAICS Code: 339112-which can meet minimum requirements for Med Carousels as per SOW below for Leavenworth, KS & Topeka, KS VAMC. The Leavenworth VA Medical Center (Pharmacy) and Topeka VA Medical Center (Pharmacy) is requesting Medication Carousels with components as Brand name or equal as listed below which must be compatible with existing equipment that is currently in use at the station. Must meet or exceed the following characteristics as stated below and as per in Price/ Cost Schedule: The VA requires the procurement of bar-code scanning capable Medication Carousels with components which will automate the medication management process from fulfillment to patient dispensing and will allow for stocking and restocking of patient medications in a central location. The systems require capability of inventory management and perpetual inventory management of medications. The Requirement is for small and larger vertical automated medication storage and retrieval systems capable of storing many medications in bulk, unit-dose solid, liquid, IV, and other forms. The storage systems must include software which interface/integrate via a secure internet connection with our existing facility computers and have a monitoring and diagnostic tool to enable remote connection with a vendor for remote customer service as stated below. Minimum features shall include horizontal-position lights, depth-position lights, lockable doors, emergency stop/override, and service and load indicators. Vendor must provide service and maintenance for the equipment and software for the first year. Software to support the storage system must be HIPAA complaint and include infrastructure to minimize cost and maintenance of interfaces, patch management, duplicate formularies, upgrades, and maintenance tasks. Also, shall provide for a streamlined workflow, a single formulary database, and have minimal requirements for interface. Any upgrades to software shall be included with no cost due to any software license upgrade. Requirements from the vendor will include delivery, installation, setup, and training of personnel on use of the equipment with minimum one year warranty. Must agree to Security & Privacy VA Requirements as stated below Due to the controlled access area of the facility, the Pharmacy will need at least four weeks' notice for site preparation and arrangement prior to actual install. In addition, any vendor entry into pharmacy will need to be cleared through normal VA channels and will need to be escorted and monitored at all times while in the pharmacy. Point of contact will be designated once awarded. Impact to patient care prior notice must be given to ensure minimal inconvenience to our patients and patient flow. Brand Name or Equal Description of the product required below: TOPEKA, KS VAMC PHARMACY REQUIREMENT ProductQTYSpecifications MedCarousel Hardware, Model # MEG-RS350.3050.4.419.92Single motor driven with storage capabilities equal to or greater than 1900 line items; to include necessary workstations and check stations MedCarousel Workstation 2Necessary workstations allow independent operation MedCarousel Totes/Dividers, Hardware, Model # MEG-RS350.3050.4.419.92Storage bins and dividers for MedCarousel FulFill-Rx License Interface To Pharmaceutical Vendor1 Interface to assist pharmacy buyer with inventory management (reordering) Cyclone License: Interface To Pharmaceutical Vendor1Provide a two-way electronic data interchange between contracted pharmaceutical prime vendor Packaging- Label Printer Tadpole2Tadpole labeler that uses a single formulary database and common user interface MedCarousel Pharmacist Check Station1Check stations to allow for independent operation Connect-Rx Backbone with Test System (FP) -Software and Hardware1To include: Software backbone, test system and server Packaging- Label Printer Tadpole (Maintenance)212 Months maintenance MedCarousel Maintenance212 Months Maintenance FulFill-Rx License Implementation 1Implementation Fee MedCarousel Implementation1Implementation Fee LEAVENWORTH KS, VAMC PHARMACY REQUIREMENT ProductQTYSpecifications MedCarousel Hardware, Model # MEG-RS350.3050.4.419.101Single motor driven with storage capabilities equal to or greater than 1900 line items; to include necessary workstations and check stations MedCarousel Workstation2Necessary workstations allow for independent operation MedCarousel Totes/Divider, Hardware, Model # MEG-RS350.3050.4.419.101Storage bins and dividers for use in MedCarousel Packaging- Label Printer Tadpole2Tadpole labeler that uses a single formulary database and common user interface as the carousel solutions. MedCarousel Pharmacist Check Station1Check stations to allow for independent operation Packaging- Label Printer Tadpole (Maintenance)212 Months maintenance MedCarousel Maintenance212 Months Maintenance MedCarousel Implementation1Implementation Fee 1. GENERAL SECURITY/PRIVACY REQUIREMENTS Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. 2. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. c. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor's employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. 3. VA INFORMATION CUSTODIAL LANGUAGE a. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. c. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations and policies in this contract. d. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed. e. If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. f. If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship. g. Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA's prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response. h. Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response. 6. SECURITY INCIDENT INVESTIGATION a. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COTR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. b. To the extent known by the contractor/subcontractor, the contractor/subcontractor's notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant. c. With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement. d. In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident. 7. LIQUIDATED DAMAGES FOR DATA BREACH a. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. b. The contractor/subcontractor shall provide notice to VA of a "security incident" as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination. c. Each risk analysis shall address all relevant information concerning the data breach, including the following: (1) Nature of the event (loss, theft, unauthorized access); (2) Description of the event, including: (a) date of occurrence; (b) data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code; (3) Number of individuals affected or potentially affected; (4) Names of individuals or groups affected or potentially affected; (5) Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text; (6) Amount of time the data has been out of VA control; (7) The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons); (8) Known misuses of data containing sensitive personal information, if any; (9) Assessment of the potential harm to the affected individuals; (10) Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and (11) Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised. d. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) Notification; (2) One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports; (3) Data breach analysis; (4) Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution; (5) One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs. 9. TRAINING a. All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document - e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the start of work on the system and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. CONTRACTOR MUST SIGN _____________________________DATE______
 
Web Link
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC/VAMCKS/VA25514Q1307/listing.html)
 
Document(s)
Attachment
 
File Name: VA255-14-Q-1307 VA255-14-Q-1307_2.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1538903&FileName=VA255-14-Q-1307-006.docx)
Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1538903&FileName=VA255-14-Q-1307-006.docx

 
Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 
Record
SN03445384-W 20140802/140731235943-8356ea74cf64157b6cebe7e9420e7a5d (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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