Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 30, 2014 FBO #4631
DOCUMENT

R -- VAMC Lexington - Courier Services CBOC Laboratory Specimens - Attachment

Notice Date

7/28/2014
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;Network Contract Office 9;NCO 9 (90C);2250 Leestown Road;Lexington KY 40511
 

ZIP Code

40511
 

Solicitation Number

VA24914R0162
 

Response Due

8/28/2014
 

Archive Date

10/27/2014
 

Point of Contact

Dustin Epperson
 

Small Business Set-Aside

Total Small Business
 

Description

SECTION A A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS Table of Contents SECTION A1 A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS1 SECTION B - CONTINUATION OF SF 1449 BLOCKS3 B.1 CONTRACT ADMINISTRATION DATA3 B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)4 B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)4 B.4 Price/Cost Schedule5 Item Information5 B.5 Delivery Schedule8 B.6 Statement of Work8 SECTION C - CONTRACT CLAUSES12 C.1 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS (JUL 2013)12 C.2 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012)14 C.3 52.212-4 CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (MAY 2014)15 C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (JUN 2014)20 C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)26 C.6 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)26 C.7 52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2011)26 C.8 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)27 C.9 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)28 C.10 VAAR 852.203-70 COMMERCIAL ADVERTISING (JAN 2008)28 C.11 VAAR 852.215-71 EVALUATION FACTOR COMMITMENTS (DEC 2009)29 C.12 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012)29 C.13 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984)30 C.14 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)30 SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS31 D.1 Wage Determination31 SECTION E - SOLICITATION PROVISIONS41 E.1 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (APR 2014)41 E.2 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999)45 E.3 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (MAY 2014)48 E.4 52.216-1 TYPE OF CONTRACT (APR 1984)60 E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)60 E.6 VAAR 852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009)61 E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008)61 E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998)62 SECTION B - CONTINUATION OF SF 1449 BLOCKS B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 00596 DUSTIN EPPERSON Department of Veterans Affairs Network Contract Office 9 NCO 9 (90C) 2250 Leestown Road Lexington KY 40511 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X]52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or []52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[] b. Semi-Annually[] c. Other[X] MONTHLY IN ARREARS 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Department of Veterans Affairs FSC PO Box 149971 Austin TX 78714 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NODATE B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes FAR 52.219-14 Limitations on Subcontracting. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) shall perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011) This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an "Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement" to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (End of Clause) B.4 Price/Cost Schedule Item Information ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001Contract Period: Base POP Begin: 10-01-2014 POP End: 09-30-2015 PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE, SOMERSET, KY 42503, 333 BEACON HILL DR, #100, MOREHEAD, KY 40351, 210 BLACK GOLD BLVD SUITE 107, HAZARD, KY, 41701 209 PAULINE DR BEREA, KY 40403 AND PROVIDE DELIVERY TO THE VA MEDICAL CENTER, 1101 VETERANS DRIVE LEXINGTON, KY 40502 MONDAY THROUGH FRIDAY (EXCEPT HOLIDAYS) IN ACCORDANCE WITH STATEMENT OF WORK. 12.00MO____________________________________ 1001Contract Period: Option 1 POP Begin: 10-01-2015 POP End: 09-30-2016 PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE, SOMERSET, KY 42503, 333 BEACON HILL DR, #100, MOREHEAD, KY 40351, 210 BLACK GOLD BLVD SUITE 107, HAZARD, KY, 41701 209 PAULINE DR BEREA, KY 40403 AND PROVIDE DELIVERY TO THE VA MEDICAL CENTER, 1101 VETERANS DRIVE LEXINGTON, KY 40502 MONDAY THROUGH FRIDAY (EXCEPT HOLIDAYS) IN ACCORDANCE WITH STATEMENT OF WORK. 12.00MO____________________________________ 2001Contract Period: Option 2 POP Begin: 10-01-2016 POP End: 09-30-2017 PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE, SOMERSET, KY 42503, 333 BEACON HILL DR, #100, MOREHEAD, KY 40351, 210 BLACK GOLD BLVD SUITE 107, HAZARD, KY, 41701 209 PAULINE DR BEREA, KY 40403 AND PROVIDE DELIVERY TO THE VA MEDICAL CENTER, 1101 VETERANS DRIVE LEXINGTON, KY 40502 MONDAY THROUGH FRIDAY (EXCEPT HOLIDAYS) IN ACCORDANCE WITH STATEMENT OF WORK. 12.00MO____________________________________ 3001Contract Period: Option 3 POP Begin: 10-01-2017 POP End: 09-30-2018 PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE, SOMERSET, KY 42503, 333 BEACON HILL DR, #100, MOREHEAD, KY 40351, 210 BLACK GOLD BLVD SUITE 107, HAZARD, KY, 41701 209 PAULINE DR BEREA, KY 40403 AND PROVIDE DELIVERY TO THE VA MEDICAL CENTER, 1101 VETERANS DRIVE LEXINGTON, KY 40502 MONDAY THROUGH FRIDAY (EXCEPT HOLIDAYS) IN ACCORDANCE WITH STATEMENT OF WORK. 12.00MO____________________________________ 4001Contract Period: Option 4 POP Begin: 10-01-2018 POP End: 09-30-2019 PROVIDE COURIER SERVICE OF PATIENT SPECIMENS BETWEEN THE COMMUNITY BASED OUTPATIENT CLINIC(S) (CBOC) LOCATED AT: 163 TOWER CIRCLE, SOMERSET, KY 42503, 333 BEACON HILL DR, #100, MOREHEAD, KY 40351, 210 BLACK GOLD BLVD SUITE 107, HAZARD, KY, 41701 209 PAULINE DR BEREA, KY 40403 AND PROVIDE DELIVERY TO THE VA MEDICAL CENTER, 1101 VETERANS DRIVE LEXINGTON, KY 40502 MONDAY THROUGH FRIDAY (EXCEPT HOLIDAYS) IN ACCORDANCE WITH STATEMENT OF WORK. 12.00MO____________________________________ GRAND TOTAL__________________ B.5 Delivery Schedule ITEM NUMBERQUANTITYDELIVERY DATE 0001SHIP TO:VAMC Lexington 1101 Veterans Drive Lexington,KY 4050212.0010/01/2014 - 09/30/2015 MARK FOR: David Hodges david.hodges3@va.gov (859) 381-5936 1001SHIP TO:VAMC Lexington 1101 Veterans Drive Lexington,KY 4050212.0010/01/2015 - 09/30/2016 MARK FOR: David Hodges david.hodges3@va.gov (859) 381-5936 2001SHIP TO:VAMC Lexington 1101 Veterans Drive Lexington,KY 4050212.0010/01/2016 - 09/30/2017 MARK FOR: David Hodges david.hodges3@va.gov (859) 381-5936 3001SHIP TO:VAMC Lexington 1101 Veterans Drive Lexington,KY 4050212.0010/01/2017 - 09/30/2018 MARK FOR: David Hodges david.hodges3@va.gov (859) 381-5936 4001SHIP TO:VAMC Lexington 1101 Veterans Drive Lexington,KY 4050212.0010/01/2018 - 09/30/2019 MARK FOR: David Hodges david.hodges3@va.gov (859) 381-5936 B.6 Statement of Work Courier Services for CBOC Laboratory Specimens - VA Lexington (596) Statement of Work 1. INTRODUCTION This contract is to provide once daily Monday through Friday (federal holidays excluded) pickup and delivery of patient laboratory specimens FROM each of the four VA Community Based Outpatient Clinic (CBOC) sites TO the main laboratory (Pathology & Laboratory Medicine Service) VA Medical Center (VAMC) 1101 Veterans Drive, Lexington, KY 40502-2236 room B102. The CBOC sites are located at: 163 Tower Circle, Somerset, KY 42503 333 Beacon Hill Dr., # 100, Morehead, KY 40351 210 Black Gold Blvd, Suite 107 Hazard, KY 41701 209 Pauline Dr. Berea, KY 40403 The patient laboratory specimens are packed into a contractor provided transport container/package by VA staff members at each CBOC. Each packed laboratory specimen transport container is subsequently delivered by the courier contractor to the VAMC Lexington laboratory. VA IT Security System Certification & Accreditation requirements do not apply therefore a Security Accreditation Package is not required. The contract shall be established as a base plus four option years and will be awarded as Fixed Price with allowed annual Equitable Price Adjustment (EPA). The EPA will be based on rates posted by the US Energy Information Administration, retail gasoline/diesel prices for the Midwest (PADD2). Invoicing will be monthly (12 per year) and each invoice will be itemized by delivery event. 2. REQUIREMENTS The contractor will furnish materials, supplies, and equipment necessary to facilitate transportation of the laboratory specimens as required by laboratory accreditation guidelines and OSHA safety standards for Category B Infectious Substances. These must include but are not limited to: Insulated, leak proof, rigid transport containers/packages as described in Title 49 Code of Federal Regulations (CFR) 173.199. A lockable holding cabinet with a key always in the possession of courier personnel performing pickup and a key copy provided for use by each CBOC site. The laboratory specimens will be prepared and packed in their transport container by VA staff members. The packed laboratory specimen containers will be transported and delivered to the VAMC Lexington laboratory room B102 destination under conditions that preserve specimen integrity and avoid unacceptable delay (see item 4. DELIVERY). The contractor shall pick up and deliver the above described rigid transport containers/packages pre-packed with the following types of human laboratory specimen(s): Blood Serum Plasma Urine Miscellaneous body fluids Tissue in 10% liquid formalin preservative Patient information must be protected in a confidential manner in compliance with Health Insurance Portability & Accountability Act (HIPAA) regulations. Drivers must be fully licensed and insured. Drivers must be appropriately trained and demonstrate adherence to HIPAA regulations and the requirements for transporting Category B Infectious Substances. Information documenting fulfillment of these requirements must be provided to the Contracting Officer Representative (COR) upon demand. 3. REFERENCES College of American Pathologists Laboratory Accreditation Program Standards, Joint Commission Standards for Pathology & Clinical Laboratory Services, HIPAA Regulations. Title 49 - Transportation - Shippers - General Requirements for Shipments and Packagings Code of Federal Regulations (CFR) 173.199 Category B infectious substances 4. DELIVERY Pickup of each laboratory specimen transport container should be made at or near, but not prior to, close of business, at the VA CBOC sites of Somerset, KY (Pulaski County), Morehead, KY (Rowan County), Hazard, KY (Perry County) and Berea, KY (Madison County). Delivery of each laboratory specimen transport container shall be to the main laboratory VA Medical Center, 1101 Veterans Drive, Lexington, Ky. (Fayette County) located on first floor, room B-102. Pickup and delivery will occur Monday through Friday except on federal holidays. The delivered CBOC laboratory specimen containers shall arrive at the VAMC Lexington, KY main laboratory room B102 before 10:30pm on the same day they are picked up from the CBOC. Courier contactor personnel responsible for performing each pickup and delivery shall signify completion of the task by legibly recording information required by the CBOC Pickup and main laboratory Delivery logs. The contractor courier must provide telephone contact information so that CBOC and main laboratory personnel can inquire about the disposition/status of pickup and delivery events. Contractor courier personnel shall complete telephone calls that inform VA CBOC Pickup or VA main laboratory Delivery personnel of problems that interfere with the pickup and/or delivery process. 5. PROGRESSES AND COMPLIANCE To ensure service is provided at an acceptable quality level (AQL), a review procedure described by the contract's Quality Assurance Surveillance Plan (QASP) will be applied by the COR prior to approval of the monthly invoice. The COR will use the QASP framework to evaluate the contractor courier's adherence to the pickup and delivery protocol and fulfillment of the license, insurance, and training requirements.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/LeVAMC596/LeVAMC596/VA24914R0162/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-14-R-0162 VA249-14-R-0162_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1528271&FileName=VA249-14-R-0162-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1528271&FileName=VA249-14-R-0162-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;VAMC Lexington;Cooper Drive Division;1101 Veterans Drive;Lexington, KY

Zip Code: 40502
 

Record

SN03440166-W 20140730/140728235003-9a523b6aceca4159952e2e5562c41797 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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