SOLICITATION NOTICE
74 -- OPTION - Maintenance for Ricoh Copiers
- Notice Date
- 7/23/2014
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- 1300 Pennsylavania Ave NW, Washington, DC 20005
- ZIP Code
- 20005
- Solicitation Number
- PR-OARM-14-00XXX_01
- Response Due
- 7/29/2014
- Archive Date
- 1/25/2015
- Point of Contact
- Name: Esther Kim, Title: Contract Specialist, Phone: 2025642957, Fax:
- E-Mail Address
-
kim.esther@epa.gov;
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is PR-OARM-14-00XXX_01 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-75. The associated North American Industrial Classification System (NAICS) code for this procurement is 333318 with a small business size standard of 1,000.00 employees.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2014-07-29 16:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be Washington, DC 20460 The Environmental Protection Agency requires the following items, Meet or Exceed, to the following: Base Period of Performance: 08/01/2014 - 07/31/2015 LI 001: BASE PERIOD Maintenance for 16 Ricoh Copiers/Printers/Scanners Effective 08/01/2014 thru 7/31/2015 Coverage 1: All parts, labor and supplies (except paper). Coverage 2: A total of 50,500 BW and 10,000 color copies of monthly allowance for all machines listed in the attachment. Coverage 3: Unlimited services calls without travel time charges (average response time: approximately 4-8 hours or better). See Attachment 001 for details., 12, Months; LI 002: If any, estimated overage ceiling amount for each year, if monthly volume exceeds 50,500 BW and 10,000 color copies of monthly allowance. Paid at the end of 12 months., 12, Months; Option 1 Period of Performance: 08/01/2015 - 07/31/2016 LI 001: OPTION PERIOD I Maintenance for 16 Ricoh Copiers/Printers/Scanners Effective 08/01/2015 thru 7/31/2016 Coverage 1: All parts, labor and supplies (except paper). Coverage 2: A total of 50,500 BW and 10,000 color copies of monthly allowance for all machines listed in the attachment. Coverage 3: Unlimited services calls without travel time charges (average response time: approximately 4-8 hours or better)., 12, Months; LI 002: If any, estimated overage ceiling amount for each year, if monthly volume exceeds 50,500 BW and 10,000 color copies of monthly allowance. Paid at the end of 12 months., 12, Months; Option 2 Period of Performance: 08/01/2016 - 07/31/2017 LI 001: OPTION PERIOD II Maintenance for 16 Ricoh Copiers/Printers/Scanners Effective 08/01/2016 thru 7/31/2017 Coverage 1: All parts, labor and supplies (except paper). Coverage 2: A total of 50,500 BW and 10,000 color copies of monthly allowance for all machines listed in the attachment. Coverage 3: Unlimited services calls without travel time charges (average response time: approximately 4-8 hours or better)., 12, Months; LI 002: If any, estimated overage ceiling amount for each year, if monthly volume exceeds 50,500 BW and 10,000 color copies of monthly allowance. Paid at the end of 12 months., 12, Months; Option 3 Period of Performance: 08/01/2017 - 07/31/2018 LI 001: OPTION PERIOD III Maintenance for 16 Ricoh Copiers/Printers/Scanners Effective 08/01/2017 thru 7/31/2018 Coverage 1: All parts, labor and supplies (except paper). Coverage 2: A total of 50,500 BW and 10,000 color copies of monthly allowance for all machines listed in the attachment. Coverage 3: Unlimited services calls without travel time charges (average response time: approximately 4-8 hours or better)., 12, Months; LI 002: If any, estimated overage ceiling amount for each year, if monthly volume exceeds 50,500 BW and 10,000 color copies of monthly allowance. Paid at the end of 12 months., 12, Months; Option 4 Period of Performance: 08/01/2018 - 07/31/2019 LI 001: OPTION PERIOD IV Maintenance for 16 Ricoh Copiers/Printers/Scanners Effective 08/01/2018 thru 7/31/2019 Coverage 1: All parts, labor and supplies (except paper). Coverage 2: A total of 50,500 BW and 10,000 color copies of monthly allowance for all machines listed in the attachment. Coverage 3: Unlimited services calls without travel time charges (average response time: approximately 4-8 hours or better)., 12, Months; LI 002: If any, estimated overage ceiling amount for each year, if monthly volume exceeds 50,500 BW and 10,000 color copies of monthly allowance. Paid at the end of 12 months., 12, Months; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, Environmental Protection Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Environmental Protection Agency is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. To be considered for award, all Sellers must be manufacturer/ Federally authorized distributors of the equipment/services they are offering with a demonstrated capability of delivering the entire order within the time frames specified by the Buyer on the award. Sellers may be required to provide documentation as proof of authorization to be considered for award. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in active status in the SAM database with NO active exlusion records prior to award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. The full text of the clause is available at: https://www.acquisition.gov/FAR/. FAR 52.204-12 Data Universal Numbering System Number Maintenance (DEC 2012) FAR 52.204-13 System for Award Management Maintenance (JULY 2013) FAR 52.232-33 Payment by Electronic Funds Transfer-- System for Award Management (JULY 2013) FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/EPA/FEDBIB/WASHFEDBID/PR-OARM-14-00XXX_01/listing.html)
- Place of Performance
- Address: Washington, DC 20460
- Zip Code: 20460
- Zip Code: 20460
- Record
- SN03435329-W 20140725/140723235905-6071db75bd6b06858af260cfc35125e7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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