SOURCES SOUGHT
R -- Parts Repair Ordering System (PROS)
- Notice Date
- 7/18/2014
- Notice Type
- Sources Sought
- NAICS
- 541614
— Process, Physical Distribution, and Logistics Consulting Services
- Contracting Office
- Department of the Air Force, Air Force Materiel Command, AFLCMC/PK - WPAFB (includes PZ, WL, WW, WI, WN, WK, LP, WF, WK), 2275 D Street, Wright-Patterson AFB, Ohio, 45433-7218, United States
- ZIP Code
- 45433-7218
- Solicitation Number
- FA8630-14-R-5030
- Point of Contact
- Tamara L. Tobe, Phone: 937-656-1434, Tracy D. Riley, Phone: 937-656-3489
- E-Mail Address
-
Tamara.Tobe@us.af.mil, Tracy.Riley@us.af.mil
(Tamara.Tobe@us.af.mil, Tracy.Riley@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Synopsis: THIS DOCUMENT IS FOR MARKET RESEARCH PURPOSES ONLY AND IS NOT A REQUEST FOR PROPOSAL/QUOTE. The Air Force Security Assistance and Cooperation (AFSAC) Directorate located at Wright-Patterson Air Force Base OH anticipates a competitive acquisition to provide acquisition services for non-standard and difficult to purchase standard items in support of foreign military sales. This tri-service contract will support FMS Air Force, Navy and Army requirements. Contract Effort Description: The Parts Repair Ordering System (PROS) Program contractor is responsible for the purchase of supply items, maintenance services and the management of task orders. The contract is managed by a dedicated program office at AFSAC that oversees the contractor's performance and monitors the flow of FMS requirements to the contractor. The objectives of PROS are to provide timely support, competitive pricing, quality service and quality program management to the FMS customer. The PROS program goal is to provide "one stop shopping" for the FMS country. The current contract structure consists of indefinite delivery/indefinite quantity (ID/IQ), period of performance June 2012 - June 2017 (3-year base period with 2 one-year options), firm fixed price (fill fees), firm fixed price and cost reimbursable (task orders), cost reimbursable (pass through subcontractor costs) and an Objective Performance Incentive (OPI). NOTE: The contemplated period of performance for this acquisition is 5-7 years, with a 3-6 month ramp up period to create and implement a procurement software system capable of interfacing with AFSAC's Security Assistance Management Information System (SAMIS), along with a logistics transition phase between the current and subsequent contractor. Government requests industry feedback on contemplated Period of Performance (PoP) and suggested ramp up period required in order for USG to solicit realistic time frames. Historical Environment: Approximately 75% of current supply actions are one-time only actions. The 90+ plus users of the contract provide no computation of failure rates. The lack of repeat actions and no provision of failure rate computations make predicting future requirements impossible. Approximately 75% of current supply actions are non-standard, that is-- not stored, stocked, issued or managed by the US Air Force and usually there is not a National Stock Number (NSN). The standard items with a NSN (remaining 25%) supported on this contract are waived by the USAF for supply action usually due to inability to meet an established need date. However, the managing US DoD source of supply restricts acquisitions to only US DoD approved sources. Approximately 22,000 supply requisitions and 4,500 maintenance requisitions are issued per year. Approximately 80% of the contract actions are supply with the remainder being maintenance and task orders. This contractual effort is for a commercial buying service. The majority of the contract value is pass-through costs to the vendor/manufacturer/repair service/task order sub-contractor of the item/service. The successful bidder for this contract will earn a small portion of the total estimated value of the contract. The probable (contract structure is not currently finalized) sources of revenue for the successful bidder will be specific fixed fee charges for specific buying type services identified in the contract schedule and OPI. The successful bidder shall have total liability for Supply Discrepancy Reports (SDRs). This will include residual SDRs filed up to the allowable one year after shipment of an item even though the contract-ordering period may have been completed several years before. The successful bidder shall be advised to make arrangements to address this potential liability. NOTE: The SDR process has been problematic in previous contracts. It is our desire to clearly establish roles and responsibilities with respect to SDRs. We request industry comments on structuring SDR liability and resolution. Generally orders are for small quantities, no large production runs. A significant amount of total contract value amount is pass-through costs for procuring required parts and services. Desirable Features: Competitive environment for the contractor to drive performance; current contract contains a 90% effective competition rate. Leverage commercial marketplace for fostering synergistic partnerships with OEMs, online inventory for customer/contractor reference. Desire cost savings - best available price - minimizing participation fees, turn-around time - shortest possible lead-time - lead-time from after receipt of order to shipment. Goal- Design mission support strategies that obtain higher levels of contractor performance, foster synergistic partnerships, accommodate changing or unforeseen mission needs, and leverage commercial best practices. Information is being collected from all potential sources at this time. Small business and other than small business participation is encouraged. Each company responding should indicate their business size in relation to the stated North American Industry Classification System (NAICS) code size standard. The NAICS assigned to this acquisition is 541614, "Process, Physical Distribution, and Logistics Consulting", with a size standard of $15M. Your response must also indicate all socio-economic small business categories for which you qualify; small business, small disadvantaged business, 8(a), woman-owned, economically disadvantaged women-owned, veteran-owned, service-disabled veteran-owned, and HUBZone. All prospective contractors must be registered in the System for Award Management (www.sam.gov) database to be awarded a DOD contract. Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14. If you are a Small Business and you intend to subcontract a portion of this effort, please explain in your response how you intend to meet the 50% performance requirement. Additionally, firms having GSA schedules should indicate their GSA schedule number in their responses. Any information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any government assessments. Capabilities Package. All interested firms should submit capability packages that outline their capability to provide the required purchase of supply items, maintenance services and the management of task orders. Additionally, interested firms should specifically state how they intend to meet the 3-6 month ramp up after contract award and discuss their capability to be fully operational within that time frame. Also, include any comments/suggestions on structuring SDR liability and resolution. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience and/or capabilities in all areas should be provided. Recent, relevant experience is defined as performance of the same or similar work within the past three (3) years. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 10 pages. Submit capabilities packages via e-mail to Tammy Tobe; tamara.tobe@us.af.mil. All correspondence sent via email shall contain a subject line that reads "Parts Ordering Repair Service-PROS." If this subject line is not included, the email may not get through email filters at Wright-Patterson AFB. Filters are designed to delete emails without a subject or with a suspicious subject or attachments. Attachments with files ending in.zip or.exe are not allowable and will be deleted. Ensure only.pdf,.doc, or.xls documents are attached to your email. Questions related to this sources sought synopsis must be submitted via e-mail to the person indicated above NLT COB (Monday, 28 July 2014.) No further questions will be entertained after that date. RESPONSES ARE DUE NO LATER THAN COB Monday, 18 August 2014. The PROS Program Management Office (PMO) will be hosting an Industry Days event for all interested parties. Information about Industry Days will be posted as a separate notice.
- Web Link
-
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- Record
- SN03430125-W 20140720/140718234646-c5b8eb7ca4ec6f878d5f74482d44b957 (fbodaily.com)
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