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FBO DAILY - FEDBIZOPPS ISSUE OF JULY 10, 2014 FBO #4611
DOCUMENT

D -- 538-14-3-462-0055 - Attachment

Notice Date

7/8/2014
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

NOTE: THIS IS NOT THE DELIVERY ADDRESS;Department of Veterans Affairs;Network Contracting Office (NCO) 10;260 E. University Avenue;Cincinnati OH 45219
 

ZIP Code

45219
 

Solicitation Number

VA25014Q0510
 

Response Due

7/23/2014
 

Archive Date

9/21/2014
 

Point of Contact

Chris Blazejewski
 

E-Mail Address

9-3707<br
 

Small Business Set-Aside

Total Small Business
 

Description

The Department of Veterans Affairs, VA Medical Center, located at: 17273 State Route 104, Chillicothe, OH 45601 has a requirement for a Patient Tracking Security Management System. A mandatory site visit is required prior to submitting quotations. Engineering drawings will be available only to those who are present at the site visit. The site visit is scheduled for Monday July 14, 2014 at 10:00 am. Visitors are to meet in the lobby of Building 21 on the Chillicothe VA Medical Center campus. Please email christopher.blazejewski@va.gov you intention to attend. Quotations must be for the whole project, for new equipment only. Low Cost Technically Acceptable will be the selection method in accordance with the Selection Factors listed below. All specifications in the below statement of work must be met. Please provide references for previous VA Medical Center installations. Scope of Work Patient Security Wandering Guard System Installation, Multiple buildings 1.0General Requirements 1.1Background information: Existing patient wander guarding systems have failed and are beyond economical repair. 1.2Project Objectives: The objective of this project is to provide a patient security, wander, guard system installed on 30 CD, 30 A (SCU), 210 AB, 210 CD, 211 AB and 211 CD utilizing existing GE nurse call system infrastructure to support software applications, data tracking and staff notification of alarm events. System to be fully integrated with existing Simplex fire alarm system, existing elevator controllers of various manufacture and Vocera. Drawings attached indicate general location of elevators, doors, control rooms and other information pertaining to the work included in this contract. 2.0Hardware Specifications 2.1Door Hardware: All door hardware and components must be provided complete with installation hardware as required for the selected location and environment and may not be installed in any manner that could affect the fire rating of doors. Each door is to be provided with a magnetic door position switch, magnetic door lock, Tag detector/Door controller, key pad override on unit) and push button override (to return to unit). Contractor must install electric service for the door hardware and controllers if none currently exists. New electric must be on an emergency power circuit and conductors placed in rigid metallic conduit, #12 THHN solid copper min. Key pad and push button override switches must be installed in flush mount back boxes. Electric conduit and outlets may be surface mounted above ceilings. 2.2Elevator Hardware: 2.2.1Conditions for which elevators will be deactivated include; 2.2.1.1When the system detects a tag at a monitored elevator landing, the elevator deactivation controller prevents the elevator from being called to that floor by the button on the floor. 2.2.1.2When the system detects a tag and the elevator is at the floor or en route, an alarm will be generated, the elevator doors will remain open and the call buttons will be deactivated. 2.2.1.3Upon activation of the building fire alarm system, all control imposed on the function of the elevator by the wander guard system shall be dropped out. 2.2.2Contractor is responsible for providing all equipment, parts, relays, wiring and materials required to integrate patient wandering security guard system into existing elevator controllers. Existing elevator controllers are of various manufactures. Contractor is responsible for any and all services of a third party elevator service company that may be required to complete integration of the new equipment. Deactivation equipment may be installed in the existing elevator machine room. Contractor is responsible for installation of all conduit and wiring for the deactivation equipment. Power supply shall be installed by the contractor. All wiring installed in the elevator machine room shall be in rigid metal conduit. Chillicothe VA currently contracts for routine maintenance and emergency elevator service with: KONE Inc. 735 Cross Pointe Road, Suite G Gahanna, OH 43230 Matt Eisnnicher, Service Supervisor Ph# (614)866-1751 ext 212 matt.eisnnicher@kone.com 2.3Fire Alarm Panel Interface 2.3.1Door and elevator restraints installed by contractor as part of this project must disengage in event of fire alarm activation. The system shall automatically reset and reengage after fire alarm is reset. The system shall also display a message on the staff alert panel any time that the system is deactivated or disengaged. 2.3.2Contractor must provide any contacts in the fire alarm panel not currently present, if any, required to connect interface devices. All work in the fire alarm panel must be coordinated with the local VA fire department. Contractor is required to independently contract with Simplex-Grinnell as needed in event reprogramming or substantive modifications affecting critical life safety function of the fire panel is required. 2.3.3Fire Alarm Panel interface should be mounted in a location either adjacent to the existing fire alarm panel or with nurse call head end equipment. In either case, the panel must be clearly marked and power for the fire alarm panel interface may NOT be derived from the existing fire alarm panel circuit. Contractor must install electric service for the fire alarm interface panel if none currently exists. New electric must be on an emergency power circuit and conductors placed in rigid metallic conduit, #12 THHN solid copper min. 2.4Staff Alert Panel 2.4.1Staff shall be alerted to alarms, alerts or troubles through the existing GE tellegence nurse call system as well as existing VOCERA IP voice badges. Notification through VOCERA shall be made to all active tags assigned to the staff group associated with each individual floor or unit. No alerts, alarms or troubles for other units shall be displayed on or communicated through equipment specifically assigned to a unit or floor. Display of alerts, alarms or troubles is not permitted to be displayed at a nurse station on any other device except the existing GE tellegence display panel (no new alarming devices may be installed in the nurse station or patient care areas). 2.5Secure Tag Activator/Deactivator 2.5.1A device to activate, deactivate tags as well as monitor tag battery condition. The device shall be designed to activate, deactivate and monitor battery condition wirelessly when a tag is placed in close proximity. 2.6Tags and Wrist Bands 2.6.1Tags shall be specifically designed to interface with the patient wander security guard system and be equipped with an integral LED that indicates tag status. Three conditions of tag status for which indicators are required include off (no LED lit), active not in zone (Flashing LED), active in zone (Solid LED). 2.6.2Tags shall either be supervised to alert staff when a tag battery is low. Other integrated methods of testing or alerting for tag battery strength are acceptable. 2.6.3A means for turning off the tag to conserve battery life that does not involve removing the battery must be provided. 2.6.4Tags must be cleanable with anti-microbial or hydrogen peroxide wipes. 2.6.5Bands are to be made of reinforced pliable material which is latex free and designed to not be easily removed by pulling or chewing. An initial supply of bands in the quantity specified shall be provided as part of this contract. 2.7Miscellaneous system components and installation hardware 2.7.1All boxes, key pads and switches are to be flush mounted. No conduit, wire mold, boxes, outlets or other devices may be flush mounted below lay in ceilings in patient areas. 3.0Software Specifications 3.1GE/ASCO Unite CM Enterprise software package will be provided to interface the GE/ASCO nurse call system with 100 existing VOCERA users. 4.0Installation 4.1Contractor shall provide installation for all equipment provided as a part of this contract. All miscellaneous items, wall mounts, and connectors required shall be provided by the contractor. The contractor must mount and terminate each device provide as part of this contract. 4.2Contractor shall provide all programming required to integrate the new patient security guard wander system into the existing aforementioned nurse call system and with VOCERA. Contractor shall provide all programming required to configure the new and existing equipment to result in a fully operational, integrated and functional system. 4.3Contractor shall provide two 30 minute training sessions for staff in each unit of each building included in this contract to familiarize them with the system and show them how to make use of the technology. Training session will be scheduled at the convenience of the staff and will be coordinated with the area supervisor and COR. Session is to be scheduled during normal business hours. Handouts in the form of prepared notes for each session, quick reference cards and one operator manual must be provided with the training session. First session shall take place immediately upon acceptance of the system, when placed in service, and second session shall take place approximately 3 weeks later to allow staff time to work with the system and to formulate questions or lists of items for clarification. 4.4Special requirements: this project will be installed in a hospital environment. Therefore special precautions must be taken during execution of this work. In addition to utilizing HEPA vacuums and maintaining a clean work area, contractors must: 4.4.1Provide a written schedule to be approved by COR before starting work or delivering materials. 4.4.2Do not store supplies, equipment or materials in occupied patient care areas or engineering closets/utility rooms. Store materials only in preapproved or designated locations. 4.4.3Chemicals, housekeeping supplies, equipment and maintenance carts must be secured or be attended at all times. 4.4.4Do not leave tools, supplies, or carts unattended or allow them to be out of line of sight at any time. 4.4.5Carry out trash or unused material at the end of each work day or as required during the work day in covered carts or sealed bags. Do not dispose of job related trash in VA trash receptacles. 4.4.6Remove no more ceiling tile than required to do the work and replace them immediately on completing the task at hand. Replace all ceiling tile removed before leaving the area, leaving for break, lunch or at the end of the day. 4.4.7Use HEPA vacuum while drilling or cutting holes to prevent spread of dust. Clean any dust or debris that accumulates during course the work. 4.4.8Only use designated doors or the elevator to come and go from the units. Take care to ensure that locked doors remain locked and that unlocked doors remain unlocked. 4.4.9Ensure that doors are closed completely before exiting the unit. 4.4.10Do not block exits, doors, halls or perform work in those areas without making prior arrangements. Interim Life Safety Measures are required when work impacts exit pathways. 4.4.11Use tamper-resistant screws for any items being installed in patient areas. 4.4.12Treat the Veterans with courtesy and respect. 4.4.13Knock before entering a Veteran's room/bathroom. Evaluation Factors Factor 1: Technical Competency 1.Include in proposal product specifications and features to support the vendors ability to meet or exceed expectations of the specific tasks listed above 2.Demonstrate understanding of technical requirements listed above 3.Provide detailed installation plan to include timeline of installation and timeline of any required training Factor 2: VA Compatibility, Past Performance, and Experience: 1.List all current and recent VA contracts that contain products proposed to meet the requirements listed above. Include the status and any known issues with these products in place at the Medical Centers Factor 3: Cost: 1.The cost/price shall be inclusive of all required services and products. Award will be made to the responsive/responsible Offeror whose proposal, conforming to the solicitation, is determined most advantageous to the Government, cost and other factors considered. Therefore, the Offeror with the lowest cost or price alone may not necessarily be awarded the contract.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/CiVAMC/VAMCCO80220/VA25014Q0510/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-14-Q-0510 VA250-14-Q-0510_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1481104&FileName=VA250-14-Q-0510-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1481104&FileName=VA250-14-Q-0510-000.docx

 

File Name: VA250-14-Q-0510 VA250-14-Q-0510 clauses and requirements.pdf (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1481105&FileName=VA250-14-Q-0510-001.pdf)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1481105&FileName=VA250-14-Q-0510-001.pdf

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03417636-W 20140710/140708235017-9e091078f8d17b2aea46abff95c93f3b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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