FBODaily.com | FedBizOpps: SRCSGT | 70 | Sources Sought Notice for vehicle monitoring system, supportitems, and related services to track, monitor, and report the operation ofowned and leased vehicles.

FBO DAILY - FEDBIZOPPS ISSUE OF JULY 10, 2014 FBO #4611
SOURCES SOUGHT

70 -- Sources Sought Notice for vehicle monitoring system, supportitems, and related services to track, monitor, and report the operation ofowned and leased vehicles.

Notice Date: 7/8/2014
Notice Type: Sources Sought
NAICS: 334220 — Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
Contracting Office: M00681 MARINE CORPS BASE CAMP PENDLETON - RCO Oceanside, CA
ZIP Code: 00000
Solicitation Number: M0068114T0067
Response Due: 7/15/2014
Archive Date: 7/16/2014
Point of Contact: Melodee Hall
Small Business Set-Aside: N/A
Description: This Sources Sought notice is for information and planning purposes only. This is NOT a request for quotation and in no way obligates the Government to award any contract/purchase order. A contract may not be awarded as a result of this notice. The Regional Contracting Office, MCIWEST, MCB, Camp Pendleton, CA is performing market research to determine if there are small businesses that can provide a vehicle monitoring system, support items, and related services to track, monitor, and report the operation of owned and leased vehicles. 1.0 Background The United States Marine Corps (USMC) Southwest Region Fleet Transportation (SWRFT) provides motor transport services by managing a vehicle fleet that provides vehicles to support Marine Corps' personnel and cargo movement requirements. Regional SWRFT sites in California and Arizona include: Marine Corps Base (MCB) Camp Pendleton; Marine Corps Air Station (MCAS) Miramar; Marine Corps Recruit Depot (MCRD) San Diego; Marine Air Ground Combat Center (MAGCC) 29 Palms; Mountain Warfare Training Center (MWTC) Bridgeport, Marine Corps Logistic Base (MCLB) Barstow, and MCAS Yuma, Arizona. 2.0 Scope The statement of work (SOW) is to supply a vehicle monitoring system, support items, and related services to track, monitor, and report the operation of owned and leased vehicles for the SWRFT. The purpose is to improve vehicle operator performance, track and protect USMC assets and reduce the severity and frequency of motor vehicle mishaps and abuse. Therefore, when triggered, the vehicle monitoring system must be equipped with multi-point vehicle information gathering sensors and Global Positioning Service (GPS) that will track current and historical locations, speed (actual), posted speed limits, idle time, key on/off, video capture both in cab and in front of vehicle, vehicle diagnostics and performance data, and gravitational force. In addition, the system must be equipped to provide real-time performance data analytics as well as data reports and dashboards that are customizable to streamline work flow. SWRFT also has a requirement to remotely retrieve vehicle location and operation data available via the on-board diagnostic computer; such as miles per gallon efficiency, speed, idling time, driving habits, location, performance, and proper utilization of the vehicle. This monitoring device will provide a means for the Government to track and locate vehicles that are lost, missing, or stolen. These devices will be purchased or leased through issuance of delivery orders on an as needed basis. 3.0 Leasing/Purchasing Requirements SWRFT's vehicle fleet has both leased and owned vehicles. Therefore, the Contractor shall provide analytical information for leasing the vehicle data system as well as purchasing the system. 4.0 Contract Requirements The following tasks are to install vehicle data recorders and associated equipment in order to improve driver performance and to decrease the frequency and severity of motor vehicle mishaps. The equipment must be rugged and durable enough to withstand harsh weather and road environments. This contract will be focused on improving operator behavior and will also require Microsoft Excel reporting requirements, meetings and training sessions to monitor performance, identify areas for improvement. 5.0 Video Requirements 1) The contractor will provide a proven comprehensive integrated video based solution that includes but is not limited to a complete coaching program, managed services, a project manager, quarterly program reviews and a reporting structure that delivers analytics and trends that drive priorities and results. 2) The device must have multi-input safety triggering, speed, top speed and posted roadway speed, hard brake, rapid acceleration, bump, and turn. 3) The contractor will have the ability to provide advanced safety scores. 4) The device must capture and record an event triggered by a force on the vehicle that exceeds preset user-defined settings. 5) The device will simultaneously monitor and capture both forward and rear views with the capability to view the downloaded event as either front only, rear only, or a combination of both views. 6) The captured event will be available in a non-proprietary digital format capable of playback and viewing with common Microsoft programs. 7) The captured event will be stored in the device on internal memory media to be downloaded later via wireless and wired transmission. 8) The captured event will display the forward exterior view and the rear interior and beyond view in full color with accompanying audio to include infrared enhancement for low light/night viewing. 9) The captured event shall include a minimum of 10 to 15 seconds 10) The captured video clip will include the vehicle label, unit name, vehicle type, date/time of the event, G-force measurement, and force direction. 11) The device shall have the capability to manually trigger an event with a secured capability to turn this feature on and off. 12) The device shall be capable of being powered on at any time by power supplied by the vehicle battery. The device will have limited internal backup power to provide uninterrupted recording in the event of vehicle power loss during a collision or other incident. 13) The device shall record vehicle power loss as an event. 14) The device shall have sufficient memory media storage capacity to save at least 12 events before overwriting would occur until next upload. Only an event of greater force would overwrite a previously recorded event. 15) The device will visibly indicate when an event is saved, when a download function is complete, and when the device is malfunctioning. 16) The contractor shall provide software and software license with no restrictions on the use of the event capture device with software upgrades provided for one year at no additional cost. 17) Software upgrades shall be sent to devices via cellular transmission whenever possible at no cost. 18) The event capture device shall be tamper, disable, and removal resistant. 19) Primary means to download a captured event shall be accomplished via cellular transmission from the device to a server at the vendors location with no requirement to remove the device from the vehicle. 20) Captured event downloading, viewing, and editing will be restricted to authorized personnel. 21) The downloaded events shall have the capability of being converted and exported to a common audio video interleave (AVI) or similar format that can be played on any Windows computer using Windows Media Player software. 22) The downloaded events will be automatically entered in a database designed to capture data about the events. 23) Contractor shall provide driver side window stickers warning drivers vehicle is monitored. 24) Vehicle data recorders must have Cellular transmission, and infrared or other low illumination lighting for inside view at night, minimum 120-150 degree view on each lens. 25) Must be compatible with 12VDC and 24VDC vehicles with fault indicators. 26) Device must be capable of storing videos clips in memory for field trips with extended periods between download. 27) The event capture device shall have the following specifications/options, Adjustable wide angle rear view lens, Reliable and ubiquitous cellular coverage, Power management to include timed voltage and/or shutdown, Secure cellular transmission of event clips, and Intelligent triggering algorithms to prevent false positives. 28) The contractor shall provide a detailed analysis of devices currently activated versus devices that are disabled and/or not functioning with monthly billing reports. The report will be submitted to SWRFT at the end of each month. 29) The contractor must have the ability to identify risky driving and not overload with false positives 30) Authorized personnel shall have option of entering and editing data about the event while viewing the linked video of the event. The database function and reporting shall facilitate the quick review of information such as driver/vehicle performance, date of event, time of event, severity of event, and vehicle identification. 6.0 GPS Requirements 1) Vehicles managed by the SWRFT require GPS vehicle data capture and transmitting devices to track, monitor, and report vehicle performance, location and operation. Minimum specifications include, but not limited to, the following: 2) Device shall operate with GPS for tracking/location purposes and with cellular service for the transmission of data to a central server. Contractor shall provide a web based system and access to view vehicle data downloaded to the central server 3) Contractor shall provide the cellular service for data transmission. 4) Contractor shall provide a minimum of ten web access user accounts to access the information downloaded from the vehicles (Web access shall be encrypted with 128-bit SSL or better). 5) Contractor shall stay compatible with Internet Explorer and keep pace with the USMC as it upgrades Internet Explorer. 6) Devices shall connect to the vehicle's onboard diagnostic computer for 1996 or newer vehicles, including light, medium, and heavy duty vehicles. 7) The devices shall have reliable capability to track/locate (GPS service) and communicate (cellular service) in and around the following Marine Corps installations in California, Arizona, and Nevada: Marine Corps Base Camp Pendleton, Marine Corps Air Station Miramar, Marine Corps Recruit Depot San Diego, Marine Corps Air Ground Combat Center 29 Palms, Marine Corps Logistic Base Barstow, California, MCAS Yuma, Arizona. And Marine Corps Mountain Warfare Training Center Bridgeport. 8) The device shall have data storage and transmit delay capability for when the vehicle is out of cellular service areas permitting no loss of data. 9) The device shall have the minimum capability to track and record vehicle location and speed every two (2) minutes. 10) The device shall provide the fuel consumption (miles per gallon). 11) The device shall provide the odometer readings. 12) The system shall provide service alerts from the on-board computer as they happen in real time. 13) The system shall have the capability to track and reconstruct vehicle travel, stops, map of the triggered event, along with a crumb trail. 14) The device shall have the capability to monitor and report engine idling time. 15) The device shall have the capability to monitor and report engine emission performance and compliance with California State emissions regulations (SMOG Check). 16) The device shall have the capability to monitor and report trip details such as drive time, stops, and time of day. 17) The device shall have the capability to record and send diagnostic data. 18) The system shall provide email alerts when user defined geofence parameters are exceeded relating to miles per hour limits and areas of operation limits. 19) The device shall be small enough to fit under rearview mirror and/or have the ability to be mounted on the dashboard. 20) Unit shall shut down (sleep mode) when the vehicle is not in use, to prevent vehicle battery drain. 21) Web access shall support customer exportable reports (Excel format). Available reports shall include at a minimum: inventory, mileage, speed, location, performance problems/alerts, geofences, current devices billing, standby device not billing, fuel usage, engine idle time, trip information, and hours of operation. 22) System shall provide daily notification of violations of defined reporting parameters. The notification shall be sent via email to government identified addresses. It shall be a user defined notification system (the Government will set the trigger parameters). 23) Contractor shall supply the central server and web site access for information download. 24) Contractor shall provide the ability to access the vehicle speed and other data history for a minimum of six months. 25) Contractor shall provide system upgrades as technology change and upgrades become available. These upgrades shall be provided for the duration of the awarded contract. 26) The device must have the ability to view historical GPS tracking online. 27) Access security shall be implemented to prevent unauthorized access, downloading, viewing, and editing. Contractor shall provide program management and oversight along with monitoring, with 24/7 technical support consisting of a client services team ensuring successful deployment and maintenance throughout the term of the contract. 7.0 HARDWARE INSTALLATION The contractor will provide the equipment and onsite training for USMC SWRFT Mechanics to complete installs of vehicle data recorders. Contractor shall provide onsite training for a minimum of 10 government employees on the proper installation and operation of the vehicle data capture/transmitter device. This training will be held at Southwest Region Fleet Transportation 7 sites, Training will take place within 90 days of contract award. Government employees will perform installation of devices. 8.0 PROJECT PLANNING AND MANAGEMENT The Contractor will identify a single project manager to meet with SWRFT on a quarterly basis to evaluate the progress and set new goals to achieve our goals. Any and all services and support required of SWRFT will be identified at the quarterly meetings, as well as an action plan showing contractor and SWRFT tasks. Once dates have been agreed upon, a schedule will be developed by the Contractor, and approved by SWRFT to coordinate the delivery of equipment, installation training of all hardware and software where needed, installation of data recorders, and training of personnel. 9.0 DATA INTERPRETATION TRAINING The Contractor must provide training to SWRFT personnel on how to analyze data generated by vehicle data recorders in order to generate reports for feedback to drivers. The training must be the same training received by Contractor personnel, that analyze data. This training must be provided, based upon a schedule agreed to by SWRFT. Additionally, the Contractor must have documented training programs geared toward coaches on effectively changing driver's behaviors. 10.0 DATA ANALYSIS AND CONTRACTOR REPORTS Data will be collected by the Contractor after the start of data collection and will include comparison reports (from year-to-year and month-to-month) as well as weekly status reports. Advanced statistical analysis of data to find trends, identify key behaviors and assist in guiding SWRFT policy as required. All of this information must be provided online. The information must include significant aspects of the vehicle data monitoring program including overall program trends, individual driver performance, problems or outstanding issues, and event analysis trends. Video must also be captured and available for review by SWRFT personnel for each event. Collision reports must be received in daily and data accessible via the internet, for SWRFT personnel to review the information and provide feedback to each of the seven bases. Contractors online site must have a dashboard that can be customized to meet SWRFT's specific needs. The Contractor will provide monthly written summaries of post progress and participate in conference calls with SWRFT Fleet Managers on any issues, problems or adjustments that are necessary. Retention of reports, GPS information as well as video's will be retained for a minimum of one year. 11.0 Government Responsibilities: The Government reserves the right to add or delete requirements in support of Marine Corps Base Camp Pendleton and the Southwest Region. Changes made as a result of this requirement shall be negotiated at the time of the new requirement. The Government is not responsible for the safety or accountability of contractor personnel. The Government will assist the contractor with acquiring any personnel passes, identification cards, and vehicle permits needed in the performance of this contract. 12.0 Information on Government vehicles: The devices will be installed in light duty vehicles (sedans, vans, SUVs, and pickup trucks), medium duty trucks (class 4, 5 and 6) and bus and heavy duty trucks (class 7 and 8). The vehicles are 1996 or newer with on-board computer connectors. The vehicles are equipped with 12 and 24 volt electrical system 14.0 WARRANTY 15.0 GUARANTEE
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DON/USMC/M00681/M0068114T0067/listing.html)
Place of Performance: Address: Southwest Region Fleet Transportation (SWRFT) AC/S Logistics,MCB Camp Pendleton Bldg 22151, Camp Pendleton, CA; Zip Code: 92055
Record: SN03416980-W 20140710/140708234349-15b91cbf1a95176b1cc9f1a79c90982e (fbodaily.com)
Source: FedBizOpps Link to This Notice
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70 -- Sources Sought Notice for vehicle monitoring system, supportitems, and related services to track, monitor, and report the operation ofowned and leased vehicles.