SOLICITATION NOTICE
R -- Software Lease for Crash Simulation Pre and Post Processing - Package #1
- Notice Date
- 6/26/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541511
— Custom Computer Programming Services
- Contracting Office
- Department of Transportation, National Highway Traffic Safety Administration (NHTSA), National Highway Traffic Safety Administration HQ, 1200 New Jersey Avenue, SE, Washington, District of Columbia, 20590
- ZIP Code
- 20590
- Solicitation Number
- DTNH22-14-Q-00282
- Archive Date
- 7/25/2014
- Point of Contact
- Sheronda Jones,
- E-Mail Address
-
NHTSAOAM@dot.gov
(NHTSAOAM@dot.gov)
- Small Business Set-Aside
- N/A
- Description
- Combined Synopsis/Soliciation for DTNH22-14-Q-00282 'Software Lease for Crash Simulation Pre and Post Processing' **PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE ISSUED** This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in FAR Subparts 12.3 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a quote is being requested and a written solicitation will not be issued. Interested parties are responsible for monitoring this site to ensure they have the most current information in reference to this acquisition. The National Highway Traffic Safety Administration (NHTSA), Office of Acquisition Management (OAM) is issuing this solicitation, number DTNH22-14-Q-00282, as a Request for Quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-73 effective May 30, 2014. This requirement will be awarded as a commercial item under the procedures outlined in FAR Part 12. NHTSA intends to award a Firm-Fixed price (FFP), Competitive award. This RFQ will be issued in accordance with FAR Part 6.1, Full and Open Competition. This determination was made based on Market Research conducted for this acquisition. T he proposed contract action is for the Software Lease for Crash Simulation Pre and Post Processing. The North American Industrial Classification System (NAICS) code for this procurement is 541511, "Custom Computer Programming Services", with a size standard of $25.5M. The Product Service Code for this procurement is D319, "IT & Telecommunications - Annual software maintenance service plans." TECHNICAL SPECIFICATIONS C.1 BACKGROUND NHTSA's Vehicle Safety Research Division uses LS DYNA3D and MADYMO to perform finite element and rigid body analysis to support NHTSA's research programs. NHTSA needs a pre/post processor software to develop crash simulation models and to run studies using previously developed models. This procurement is intended to obtain a software lease for pre and post processing of crash simulations. Pre- processing capabilities must be able to import, view, manipulate, and output crash simulations models for use with the LSDyna3D and MADYMO simulation programs. Post processing capabilities must include the ability to input the simulation output files, plot force, acceleration and velocity responses and animate the 3 dimensional kinematic and stress responses appropriate for the finite element and rigid body simulations. This lease is intended to lease the software for a single year with four additional option years. C.2 SPECIFIC REQUIREMENTS C.2.1 Pre Processor: The software shall be able to create/edit and output CAD Geometry and DYNA 3D keyword files. The software shall provide tools that are useful to create finite element models for LS-Dyna. The pre-processing software is intended to provide a complete set of geometry editing tools helps to efficiently prepare CAD models for the meshing process. The software must read in surface files (such as IGES, STL formats) and allows the user to mesh and create finite element models to be output then as LS-Dyna keyword formats. The pre-processor shall also support the integration of separate existing models, positioning, and applying initial conditions such as velocity. Specifically, the software shall support Loading multiple LS-Dyna keyword files and positioning the FEA objects for simulation. The pre-processing software shall support meshing of various geometry and morphing existing mesh files. The software must support finite element occupant modeling through occupant and seat belt positioning, seat deformation pre-simulation, and air bag characteristic. The software shall support an Occupant Safety tool to simplify the modeling of vehicle occupants and restraints..The software shall also support exporting an analysis run for various disciplines including LS-Dyna and MADYMO, including both kinematics and channel information. C.2.2 Post Processing: The software shall be able to import and analyze both MADYMO and DYNA 3D simulation output data. It should be able to support analysis and output for both digital video, and engineering data. The post processing software shall perform the following functions, but not limited to: visualization environment for finite element analysis and multi-body system simulation. The software shall provide an intuitive graphics user interface. The software shall allow the user to do a series of mathematical, numerical, filtering, and statistical analysis on the output data. The software shall be useful in creating the Prescribed Structural Motion (PSM) files based on an LS-DYNA d3plot input. The PSM files output is in an ready-to-be-used format for the MADYMO input deck. C.2.2.1 Animations : The software shall have the ability to read in KIN3 and D3Plot data files and be able to show the animations on the screen and sync different animations on the screen. It shall be able to rotate and orientate the 3D animations to user specified projection. The software shall also output the animations and sync animations to avi or mpeg formatted files. C.2.2.2 Data Analysis : The software shall be able to read in DYNA and MADYMO output data files and be able to apply standard SAE and other filters and calculate standard occupant crash injury measures from the simulation output. C.2.2.3 ASCII files : The software shall be able to import and plot ASCII files for comparison with the crash simulation results. The software shall also be able to export ASCII text files. C.2.2.4 Sync Animations to data plots : The software shall be able to display and sync animations and data plots at the same time. It shall be able to mark the plots as the animation plays. This function is critical for relating occupant injury measures to the vehicle and occupant crash kinematics. The software shall be able to output these plots and animations to avi and/or MPEG formatted video files. C.2.2.5 Determine Quality of Model : The software shall be able to give detailed statistics about the quality of the FE model and its suitability for crash simulation. The software shall provide user-friendly advanced features to help improve the FE model in terms of quality and accuracy of the resulting simulation. C.2.2.6 User Friendly : The software shall have user friendly features to help efficiently edit/modify the large, >1,000,000 node, FE models typically used for vehicle crash simulations. C.2.2.7 Workstation Support: The software lease shall sufficient to support three PC windows workstations simultaneously for finite element simulation pre and/or post processing. Period of Performance The Period of Performance/Date of Delivery is a 12-month Base plus four 12-month Options from date of award. Place of Delivery: National Highway Traffic Safety Administration (NHTSA) Attn: Sanjay Patel, W46-445 1200 New Jersey Avenue, SE Washington, DC 20590 Payment The vendor shall be paid in accordance with FAR 52.212-4 (i). Invoice The Government may be billed either at the end of each month after the Government receives and has accepted services/supplies or at the end of each Firm Fixed Price (FFP) performance period. SUBMISSION OF INVOICES Designated Billing Office The Contractor shall submit one (1) original copy to the following address: DOT/National Highway Traffic Safety Administration Mike Monroney Aero Center Accounts Payable Branch, AMZ-150 P.O. Box 268911 Oklahoma City, OK 73126 Or The Contractor may submit one (1) original copy to the following email address: 9-AMC-AMZ-NHTSA-Invoices@faa.gov In order to be considered a "proper invoice," the following information must be included: •1) Name and address of the Contractor. •2) Invoice date and invoice number. The Contractor should date invoices as close as possible to the date of the mailing or transmission. •3) Timeframe covered by the invoice. •4) NHTSA Contract number. •5) Task Order Number (as applicable). •6) NHTSA Contracting Officer's Name. •7) NHTSA Contracting Officer's Representative's name. •8) NHTSA Task Order Manager's Name •9) Itemization of costs to include: •a) Contract Line Item Number (CLIN); •b) Number of hours worked for each Labor Category billed; •c) Associated Labor Rate for each Labor Category billed; •d) Total reimbursement requested for that specific invoice; and •e) Cumulative Total of reimbursements to date (for that Task/Delivery Order). Labor charges are to be substantiated by individual daily job time cards or a record of records to be retained by the Contractor and made available for the Government's inspection on an "as-required" basis. Name and address of contractor official where questions regarding payment should be referred. The Contractor shall certify that the hours worked and Labor Categories being charged to the Government are correct, and that the dollar amounts invoiced were incurred for the work billed. If the invoice does not comply with these requirements, the invoice will be returned as an improper invoice within seven (7) calendar days after receipt. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2014) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: 52.222-50 Combating Trafficking in Persons Feb 2009 52.233-3 Protest After Award Aug 1996 52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: In accordance with FAR 52.301, the following clause is stated in full text: 52.203-6 Restrictions on Subcontractor Sales to the Government Sept 2006 Alternate I Oct 1995 52.204-10 Reporting Executive Compensation Jul 2013 and First-Tier Subcontract Award 52.209-6 Protecting the Government's Interest When Aug 2013 Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.209-10 Prohibition on Contracting with Inverted May 2012 Domestic Corporations 52.219-8 Utilization of Small Business Concerns Jul 2013 52.222-3 Convict Labor June 2003 52.222-21 Prohibition of Segregated Facilities Feb 1999 52.222-26 Equal Opportunity Mar 2007 52.222-35 Equal Opportunity for Veterans Sep 2010 52.222-36 Affirmative Action for Workers with Disabilities Oct 2010 52.222-37 Employment Reports on Veterans Sep 2010 52.222-40 Notification of Employee Rights Under Dec 2010 the National Labor Relations Act 52.223-18 Encouraging Contractor Policies to Ban Text Aug 2011 Messaging While Driving 52.225-1 Buy American Act-Supplies Feb 2009 52.225-13 Restrictions on Certain Foreign Purchases Jun 2008 (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: None at this time (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)). (ii) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d) (2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) [Reserved] (iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (viii) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.). (ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)). ___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)). (x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (Nov 2007) (41 U.S.C. 351, et seq.). (xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (Feb 2009) (41 U.S.C. 351, et seq.). (xii) 52.222-54, Employment Eligibility Verification (Aug 2013) (xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xiv) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of clause) FAR 52.233-2 SERVICE OF PROTEST (SEP 2006) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer at the address below: National Highway Traffic Safety Administration Office of Acquisition Management Attn: Ross Jeffries 1200 New Jersey Avenue, Southeast Washington, DC 20590 Acknowledgement of receipt is confirmed by obtaining a written and dated document from Robin Gates, Contracting Officer. FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far/. 52.202-1 Definitions Nov 2013 52.203-5 Covenant Against Contingent Fees Apr 1984 52.203-7 Anti-Kickback Procedures Oct 2010 52.203-17 Contractor Employee Whistleblower Rights and Apr 2014 Requirement to Inform Employees of Whistleblower 52.204-7 System for Award Management Jul 2013 52.212-1 Instructions to Offerors - Commercial Items Apr 2014 52.212-3 Offeror Representations and Certifications - Nov 2013 Commercial Items * see Note 52.212-4 Contract Terms and Conditions - Sep 2013 Commercial Items 52.216-24 Limitation of Government Liability Apr 1984 52.216-25 Contract Definitization Oct 2010 52.225-18 Place of Manufacturer Sep 2006 52.225-25 Prohibition on Contracting with Entities Engaging Dec 2012 in Sanctioned Activities Relating to Iran- Representation and Certification 52.232-1 Payments Apr 1984 52.232-33 Payment by Electronic Funds Transfer- Jul 2013 System for Award Management 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 52.233-1 Disputes Jul 2002 52.243-1 Changes- Fixed Price Aug 1987 52.244-6 Subcontracts for Commercial Items Dec 2013 52.246-2 Inspection of Supplies- Fixed Price Aug 1996 Please note: *All offerors and prospective contractors must be registered in the System for Award Management (SAM) with their Online Representations and Certifications Applications (ORCA) at https://www.sam.gov/portal/public/SAM/ or must provide a completed copy of 52.212-3 with their quotation. DEPARTMENT OF TRANSPORTATION ACQUISITION REGULATIONS (48 CHAPTER 12) CLAUSES TAR 1252.223-73 SEAT BELT USE POLICIES AND PROGRAMS (APR 2005) INTRUCTIONS TO OFFERORS SUBMITTING QUOTES FAR 52.212-1 Instructions to Offerors - Commercial Items (Apr 2014), applies to this acquisition. Technical Capability and Price shall be contained in one volume. Offers must include the following information on the cover page of the: •1. RFQ Number and Project Title •2. Offeror's Point of contact for this project including name, title, address, phone number, and email address •3. Tax Identification Number (TIN) •4. Dun & Bradstreet,/Data Universal Numbering System (DUNS) •5. North American Industrial Classification System (NAICS) Code •6. Product Service Code (PSC) •7. The validity period of the quote [Offeror's quote(s) must be valid for at least 90 calendar days •8. Provide an acknowledgement of all RFQ amendments, if any (may be included in the cover letter). The acknowledgement must reference the amendment numbers." •9. The Offeror must submit with their quotes a completed Offeror Representations and Certifications - Commercial Items (FAR 52.212-3) form. If the Offeror's Representations and Certifications are registered in the ORCA website (Now SAMs website https://www.sam.gov/portal/public/SAM/ ), it must be indicated in the offer. •10. The offer shall also indicate a statement that the ORCA record has been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation. The following information should be included in the TECHNICAL QUOTE: 1. Demonstrated Capability for Crash Model Pre Processing Offerors should demonstrate experience and capability for the software capability for developing finite element models for LS-Dyna software and lumped parameter models for MADYMO. MADYMO support capability must include simulation of FEA and lumped parameter models within the pre-processing environment. 2. Demonstrated Capability for Crash Model Post Processing Offerors should demonstrate the ability to post process both MADYMO and LS-Dyna crash simulation results. This capability should include the display, animation and interaction rotation of 3D crash kinematics from multiple perspectives. These animations should be able to be saved to standard.avi files. The software shall support the synchronizing of multiple.views. Offerors should provide a robust and flexible interface for display and interaction of the 3d models. The offerers shall discuss the ability to plot time series results from MADYMO and LS-Dyna crash simulation runs. 3. Rating and optimization of Model quality The offeror shall demonstrate a robust methodology for rating the quality of FEA meshes and providing the user with detailed statistics related to the suitability of a model for crash simulation. Offerers should discuss the ability of the software to help improve the mesh quality and the overall model suitability for crash simulation. The following information should be included in the PRICE QUOTE: The price quote should be structured to include: •1. Price of equipment; •2. Delivery/Shipping Cost; and •3. Any relevant Warranty information. ASSUMPTIONS AND CONDITIONS Contractors are expected to meet all specifications associated with the Technical Specifications contained herein. Contractors specifying any assumptions, conditions, or exceptions in their quotes which are not agreeable to the Government may be considered non-responsive and rejected. Further, the Government will reject a Contractor's quote containing any qualifications placed on their quoted price for work performed that are within the scope of the awarded purchase order. FAR 52.212-2 Evaluation - Commercial Items (JAN 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers (are of equal importance): •1. Technical Approach a. Demonstrated Capability for Crash Model Pre Processing Offerors should demonstrate experience and capability for the software capability for developing finite element models for LS-Dyna software and lumped parameter models for MADYMO. MADYMO support capability must include simulation of FEA and lumped parameter models within the pre-processing environment. b. Demonstrated Capability for Crash Model Post Processing Offerors should demonstrate the ability to post process both MADYMO and LS-Dyna crash simulation results. This capability should include the display, animation and interaction rotation of 3D crash kinematics from multiple perspectives. These animations should be able to be saved to standard.avi files. The software shall support the synchronizing of multiple.views. Offerors should provide a robust and flexible interface for display and interaction of the 3d models. The offerers shall discuss the ability to plot time series results from MADYMO and LS-Dyna crash simulation runs. c. Rating and optimization of Model quality The offeror shall demonstrate a robust methodology for rating the quality of FEA meshes and providing the user with detailed statistics related to the suitability of a model for crash simulation. Offerers should discuss the ability of the software to help improve the mesh quality and the overall model suitability for crash simulation. •2. Past Performance Past performance will be utilized to determine the quality of the Schedule Contractor's past performance as it relates to the probability of success of the required effort. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance. •- P rovide a listing of at least three references that have received services similar to those described in this RFP's Statement of Work and who can attest to the quality of work provided by the Contractor. References from Federal agencies are preferred and should include: (1) name of agency or organization receiving the service; (2) name of reference's point of contact, phone number, or e-mail address; (3) date services was provided; (4) applicable contract number; and (5) title and brief description of services provided; and •- Identify any Federal Government contracts which have been terminated for default or terminated for convenience over the past 6 years. The Offeror shall explain the circumstances surrounding any termination. •3. Price When combined Technical Approach and Past Performance are more important than price (price is not scored). (b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) ADDITIONAL INFO: Questions pertaining to this acquisition should be addressed to Sheronda Jones, Contracting Officer, via email at NHTSAOAM@dot.gov by 12PM EST Thursday, July 3, 2014. Phone calls will not be entertained. Quotations shall be transmitted electronically via email to Sheronda Jones on or before Friday, July 10, 2014 no later than 12 PM EST.
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