Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 26, 2014 FBO #4597
DOCUMENT

V -- Temporary Lodging for VA Patients - Attachment

Notice Date

6/24/2014
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;Network Contracting Office 3 (10N3NCO);130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24314I1251
 

Response Due

6/26/2014
 

Archive Date

7/6/2014
 

Point of Contact

Donato D'Angelo Jr.
 

E-Mail Address

Donato.D'Angelo@va.gov<br
 

Small Business Set-Aside

N/A
 

Description

STATEMENT OF WORK Service Temporary Lodging for VA Patients VA New Jersey Healthcare System, East Orange Campus 1) SCOPE: a.Contractor shall furnish rooms to VA beneficiaries as referred by authorized personnel of the VA New Jersey Healthcare System. The contractor shall furnish all standard supplies/services included as minimum room requirements. Lodging shall be provided in accordance with Attachment (Policy on Temporary Lodging Program #CC-08-0811) to accommodate those veterans receiving medical care who may have to travel long distances for evaluation the day before or the day after treatment received. Only medically stable patients who would normally be discharged to their home will be considered for lodging. b.The hotel/motel shall be located within a ten (10) mile radius of the VA New Jersey Healthcare System, located at 385 Tremont Ave, East Orange, NJ 07018. 2) ROOM REQUIREMENTS: a.Daily room rates, as quoted in the Schedule, shall include all fee and applicable taxes and any other no-charge services offered to guests such as continental breakfast, parking, wireless internet access, fitness center, pool, complimentary refreshments and evening socials when available. Rates quotes shall not include sales tax. The VAMC is a Federal institution and therefore exempt from paying sales tax. Room rates offered shall be Single Occupancy, and shall provide a minimum of two (2) double beds. The VA patient shall be allowed one caregiver/driver/attendant to stay in the same room with the veteran, at the single occupancy rate when pre-authorized by the VA. Any additional occupants are the responsibility of the veteran, and shall not lodge at VA expense. b.Contractor shall provide overnight accommodations for VA guests at the applicable rates, Sunday through Thursday each week for beneficiaries of the VA New Jersey Healthcare System. Rooms may be reserved by the VA at the same rates based on a space available basis. Contractor will be reimbursed only for actual rooms nights used in accordance with the Schedule. c.The fully furnished hotel/motel rooms shall include contractor provided utilities and other specified services. The hotel/motel rooms shall comply with all city, county and state building codes and ordinances applicable to the ownership and operation of the building in which the rooms are located. Rooms shall comply with the applicable NFPA (Fire) 101, 2003 or latest edition, Chapters 28/29 specifications and American with Disabilities Act (ADA) guidelines. All rooms shall be located in a single hotel or motel. d.Each room shall be on the ground floor, wheelchair accessible or be ADA compliant elevator serviced. Access to rooms shall be from interior hallways that are accessed directly from the front desk/elevator lobby area. There shall be no physical barriers. e.The rooms shall be smoke-free. Contractor personnel shall not smoke in the rooms at any time whether or not VA referred occupants are present. f.Contractor shall supply all utilities including heat, air conditioning, electricity, water and sewer, local telephone service (no deposit required), and basic television cable service. In addition it shall provide access to a computer and computer access for personal devices. g.Rooms shall be located in as reasonably quiet or tranquil part of the hotel/motel as possible. h.Hotel shuttle transportation, if available, will be accessible for ambulatory patients to be transported between the hotel and VA New Jersey Healthcare System during the hours of 10:00am until 2:00pm. Any transportation required before or after normal shuttle hours of operation will be the responsibility of the VA New Jersey Healthcare System. i.Contractor shall provide access to laundry facilities on premises. j.Rooms should be equipped with a kitchen, refrigerator, stovetop, dishes, and microwave. 3) ROOM RESERVATIONS: a. Room reservations, room occupancy, and room payment will be on the following basis: (1)The Contractor shall allow the occupancy of the room covered by this contract only upon the specific individual referral by authorized personnel of the VA New Jersey Healthcare System. The VA will inform the Contractor of each individual's name and the arrival date at the Contractor's motel/hotel. Stays will be limited to one night unless additional nights are specifically authorized by VA New Jersey Healthcare System. (2)Services shall be performed Sunday through Thursday evenings for beneficiaries of the VA New Jersey Healthcare System. The Contractor shall use its existing check in and checkout times unless prearranged by both parties involved. (3)Federal Holidays: Ten holidays observed by Federal Government are listed below plus any other day specifically declared by the President of the United States: New Year's DayLabor Day Martin Luther King Jr. DayColumbus Day Presidents' DayVeterans Day Memorial DayThanksgiving Day Independence DayChristmas Day b.The authorization number and dates for length of stay will be communicated to the VA referred occupant. The VA referred occupant will receive the confirmation number and documentation by authorized personnel. The authorization number issued will be the confirmation number received from the Contractor. In the event that a VA referred occupant refuses to leave the room, the Contractor shall immediately notify authorized personnel. Also, in the event that a VA referred occupant checks out of the hotel/motel without prior notice from the VA the Contractor shall immediately notify authorized personnel at the VA. c.The Contractor shall submit an invoice to the VA for payment for actual room nights used monthly in arrears. Invoices are due by the 15th of the month following previous month's services. The invoice shall contain the contract number, name of beneficiary and dates of lodging. 4) PATIENT EMERGENCIES: In the event a VA referred occupant is in an emergency situation of any kind, the Contractor shall contact the 911 emergency medical services to respond to the emergency. Once the emergency has ended the Contractor shall notify the authorized personnel at the VA of the situation. During normal business hours of 8:00AM to 4:30PM the Integrative Health Coordinator's office can be contacted at 973-676-1000 Ext. 2364. After business hours the Administrative Officer of the Day (AOD) can be contacted by calling 973-676-1000 and asking the operator to connect you to the AOD. 5) ROOM MAINTENANCE: Daily room maintenance shall comply with all Federal, State and local laws and commercial standards (Reference FAR 52.212-4(q)). 6) GENERAL BUILDING REQUIREMENTS AND SPECIFICATIONS: a.Heating and Cooling Requirements shall be in compliance with ADA and/or State of New Jersey Laws. (1)All cooling and heating devices and appliances, including but not limited to furnaces, fireplaces, electrical baseboard heaters and water heaters, shall be an approved type in good and safe working order and shall meet all installation and safety codes. (2)Contractor shall maintain all appliances and utility systems. This shall include the cleaning or replacement of air filters for both the heating system (providing the heating system is a forced hot air heating system) and for the cooling system every 30 calendar days. b.Electrical and Lighting Requirement shall be in compliance with ADA and/or State of New Jersey Laws. (1)All electrical equipment, wiring and appliances shall be of an approved type, in good and safe working order and shall meet all installation and safety codes. c.Sanitation Requirements: All plumbing fixtures shall be trapped and vented and connected to an approved sanitary sewer. All sanitary facilities, fixtures, equipment, structures and premises shall be of an approved type, in safe and sanitary condition and in good working order and meet all installation and safety codes. d.Telephone Service Requirements: (1)Contractor shall provide local area, touch tone, telephone service (no deposit required) for each room. The telephone service shall be capable of long distance telephone service when long distance calls are placed using a telephone calling card or other telephone charge method. (2)Contractor shall provide one telephone in each room. (3)Telephone service shall be equipped with voice messaging system or front desk message service. e.Fire Safety: (1)Buildings in which space is offered shall be evaluated in accordance with latest editions of the NFPA 101, LIFE SAFETY CODE and AMERICAN DISABILITIES ACT (ADA). (2)Equipment, services, or utilities furnished and activities of other occupants shall be free of safety, health, and fire hazards. When hazards are detected, the contractor shall promptly correct hazards. (3)Maintenance of contractor-owned fire extinguishers shall be provided by the contractor in accordance with NFPA Standard No. 101. (4)As required by code, smoke detectors/alarms shall be installed in each room, office, storage area, hallways and other common areas. f.Wheelchair Accessibility: Common areas such as hallways shall provide for accessible path of travel for wheelchairs. g.Elevators: If elevators are a part of the room complex, they shall conform to the latest requirements of the American National Standard A171 and A171a Safety Code for Elevators, except for elevator emergency recall and shall be inspected and maintained in accordance with American National Standard A17.1, Inspector's Manual for Elevators or equivalent local code. The elevators shall also comply with local codes and ordinances. h.Miscellaneous: No activity to the building and/or grounds that would cause an increase in dust, dirt or spores to be airborne (i.e., renovation to the building, movement of earth on the grounds) shall take place without the contractor's written notification to the VA at least seven (7) calendar days in advance of the event. i.To be eligible for award under this solicitation, the offeror must propose for use a facility that is compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C. 2201 et.seq.) and is listed on the US Fire Administration Hotel and Motel National Master List found at http://www.usfa.fema.gov/hotel/search.cfm and the Central Contractor Registration (CCR)database found at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. Offers proposing facilities that are not listed will be rejected as non-responsive. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 1210 et.seq.). 7) INSPECTION AND ACCEPTANCE: The Government reserves the right to fully inspect the offeror's lodging facility by a team of VA contract and safety team members at any time before and after contract award and during the term of the contract to ensure a safe and healthy environment for the VA referred occupants. The hotel/motel will be provided appropriate notice prior to such inspection. See FAR 52.212-4 for additional Government rights and inspection requirements and Attachment (Hotel/Motel Evaluation Checklist). 8) GENERAL CONTRACT REQUIREMENTS: a.Qualifications of Offerors: A proposal will be considered only from offerors who are regularly established in the business called for, who are financially responsible and have the necessary equipment and personnel to furnish services in the volume required for all items under this solicitation. The successful offeror shall meet all Federal, State and Local codes and requirements for the operation of this service. b.Service Contract Act: All service employees who will be employed in the performance of the contract awarded as a result of this solicitation shall be paid no less than the wages shown on the Wage Determination which is incorporated and made a part of this solicitation and resulting contract. c. Liability and Insurance Coverage: (1) Satisfactory insurance coverage is a condition precedent to award of a contract. In general, a successful offeror must present satisfactory evidence of full compliance with State and Local requirements, or those below stipulated, whichever are greater. More specifically, workman's compensation and employer's liability coverage will confirm to applicable State law requirements for the service contemplated, whereas general liability and automobile liability of comprehensive type, shall in the absence of higher statutory minimums, be required in the amounts per vehicle used of not less than $200,000 per person and $500,000 per occurrence for property damage. State approved sources of insurance coverage ordinarily will be deemed acceptable to the Department of Veterans Affairs installation, subject to timely certifications by such sources of the types and limits of the coverage afforded by the sources. (2) Before commencing work under the contract, the contractor shall furnish to the Contracting Officer (CO) a certificate of insurance indicating the coverage outlined above containing an endorsement to the effect that cancellation of or any material change in the policies which adversely affect the interests of the VA in such insurance shall not be effective unless a 30-day advance written notice of cancellation or change is furnished the Contracting Officer. 9) C&A REQUIREMENTS: a.The C&A requirements do not apply. Thus, a Security Accreditation Package is not required. b.Veteran's names are the only sensitive information that will be provided to the contractor. Otherwise, no other VA sensitive data will be provided to the contractor.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24314I1251/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-14-I-1251 VA243-14-I-1251.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1449851&FileName=VA243-14-I-1251-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1449851&FileName=VA243-14-I-1251-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA NJ Healthcare System, East Orange Campus;385 Tremont Avenue;East Orange, NJ 07018

Zip Code: 07018
 

Record

SN03404710-W 20140626/140625022224-136795359ec2fb8d4051891cebba3a4e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |