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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 15, 2014 FBO #4586
MODIFICATION

J -- Elevator Inspection and Maintenance - Iowa City VA

Notice Date

6/13/2014
 

Notice Type

Modification/Amendment
 

NAICS

333921 — Elevator and Moving Stairway Manufacturing
 

Contracting Office

Department of Veterans Affairs;Network 23 Contracting Office (90C);Sioux Falls, SD 57105
 

ZIP Code

57105
 

Solicitation Number

VA26314Q3657
 

Response Due

6/23/2014
 

Archive Date

7/8/2014
 

Point of Contact

Denise Hill, Contracting Officer, (605) 333-6822
 

E-Mail Address

Contracting Officer
(denise.hill@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Amendment to RFQ VA-263-14-Q-3657: Please contact Denise Hill at denise.hill@va.gov to request a list of current equipment at the Iowa City VA for maintenance for the following Scope of Work: Scope of Work - Elevator Maintenance Bi-weekly Passenger and service type elevators will be fully serviced twice per week on Mondays and Fridays. A minimum of 8 hours of service must be spent per week. Twice monthly full servicing of freight type elevators and dumbwaiters shall be made on the 2nd and 4th Thursday. Inspections occurring on legal holidays will be rescheduled for the following administrative duty day. Elevator Maintenance: 1.Contractor shall provide to the VA Health Care System, Iowa City, IA, all necessary supervision, labor, equipment, materials, and parts for (inspection, preventative maintenance and emergency repairs and safety tests) of the designated equipment. Contractor will furnish a copy of a standard service agreement, and a copy of the written preventive maintenance policies and procedures or the manufacturer's equipment manual, which includes method, and frequency of testing. All work performed under this contract shall be in accordance with accredited standards and codes applicable to the equipment covered under this contract as required and outlined by VHS&RA Supplement, MP=-3, G-series Guidelines and in accordance with attached special conditions. Equipment shall meet or exceed manufacturer's operating specifications upon completion of any repair or preventive maintenance procedures. 2.Workdays: Regular preventive maintenance and service calls shall be scheduled 24 hours in advance with Facility Management (319-338-0581, x6818) and shall be conducted between the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday, exclusive of Federal Holidays. 3.Records/reports: Contractor is to notify Facility Management (Building 1, Room BE11) by signing in the "Maintenance Contract Register" upon arrival on the station for repair or inspection. Additionally, the Contractor will sign the "Maintenance Contract Register" upon leaving and provide a copy of the complete service record/report for each assembly replacement, repair, or maintenance call that will include the following: a.Date of service and hours worked b.Equipment type, model and serial number c.Brief description of work performed d.Listing of any parts used, with part number as shown on manufacturers schematic or parts list e.Signature of service representative f.Signature of designated Facility Management Representative accepting work After completion of service, Contractor shall place in a conspicuous location a tag/decal giving the following information: a.Date of service/preventive maintenance b.Date of next scheduled maintenance visit c.Calibration and safety data where applicable Any special data sheets relating to specific equipment performance shall be included with the service record/report. 4.Full Service shall include but not be limited to the following: a.Twice-weekly systematic examination of equipment b.Cleaning, lubricating, adjusting, repairing, and replacing of all parts as necessary to keep the equipment in first-class condition and proper working order. c.Furnishing all lubricant, cleaning materials and parts required. d.Equalizing tension, shortening, or renewing of hoisting ropes where necessary. e.The performance standards set forth in this specification including flight time, cycle time, and door times, shall be maintained at all times. f.All hoist ropes on all traction elevators adjusted and lubed twice/year. g.Cartops, pits and machine rooms cleaned once/month. h.GAL door track with roller wicks cleaned and lubed once/month. i.All of the entire elevator system light bulbs, LED buttons, P.I.'s, rivets, and arrows, etc. checked and replaced when out. j.Monthly fire service ph1 and ph2 testing. k.Monthly phone and emergency light and ball system testing. l.The operational system shall function to the standards specified hereinafter, including any changes and/or adjustments required to meet varying conditions of hospital occupancy. m.Assure smooth starting and stopping and accurate leveling at all times. This service shall not include the performance of any work required as a result of improper use, accidents, or negligence for which the Contractor is not directly responsible having a dollar value exceeding $500. 5.Provide 24-hour emergency callback service, which shall consist of promptly responding to calls within one hour for emergency service should be shutdown or emergency trouble develop between regular examinations. Overtime emergency call back service shall be limited to minor adjustments and repairs required to protect the immediate safety of the equipment and persons in and about the elevator. 6.The Contractor must maintain a log in the machine room. The log shall list the date and time of all weekly examinations and all trouble calls. Each trouble call shall be fully described, including the nature of the call necessary correction performed, and/or parts replaced. These must be kept in the M.R. not on file at their office. After normal business hours, or on a weekend or holiday, contractors will sign in the "Boiler Plant Maintenance Log" located at Boiler Plant (Building 16). Additionally the contractor will sign the Boiler Plant Maintenance Log upon leaving and leave the service record/report in the register. 7.Clean up: Contractor will leave work site in as clean a condition as when work started. Debris accumulated during work procedures shall be removed and equipment or furniture moved during work procedures shall be repositioned to original location. 8.Removal of equipment: Any equipment required to be removed from the facility for repair work shall be signed out through Facility Management. Contractor assumes full responsibility for all equipment removed from the facility. 9.Parking: Parking will be behind Building 2 - just outside the designated contractors' lot (not in the contractors parking area). Upon arrival notify the Facility Management office of vehicle identification and location. Failure to park in this area can result in a parking ticket and monetary fine. Should parking space in this area be unavailable upon arrival, this should be made known at sign-in at the Facility Management office so an alternate parking location can be arranged. 10.Part or service not covered: Contractor will not perform any additional service or replace parts not covered by this agreement without prior technical review by the Facility Management Representative and prior authorization by the Contracting Officer. Prior to the start of this contract the Contracting Officer's Representative (COR), Facility Management representative and a representative of the contractor shall establish a schedule of scheduled maintenance inspections, which the contractor will adhere to as closely as possible. 11.Contractor to provide elevator mechanic, helper, weights, and all equipment necessary to perform semi-annual elevator inspections. This is to include 5-year and load testing as scheduled. 12.Contractor to provide monthly key test of fire fighters service, phones to include emergency lighting and bells and provide test reports to the Contracting Officer's Representative (COR). These records must be kept on site in equipment room. NOTE: The procedures will be strictly enforced by the Contracting Officer and failure to follow may result in delay of payments. SCHEDULE OF ELEVATORS & DUMBWAITERS LOCATIONELEVATOR NO.TYPEMAKEMONTHLYCOST East End of Bldg 2No. 9, Freight PushHydraulicMontgomery12 Button Auto Lobby B, Bldg 1No. B1TractionSchumacher12 Gearless Lobby B, Bldg 1No. B2TractionSchumacher 12 Gearless Lobby B, Bldg 1No. B3TractionSchumacher12 Gearless Lobby C, Bldg 1No. C1TractionSchumacher12 Gearless Lobby C, Bldg 1No. C2TractionSchumacher12 Gearless Building 21No. 1SPM-H2500Montgomery 12 BW120 ClinicalS1 DWSeries 200MATOT12 Lab, Building 1 BW101 Supply Proc.S2 DWSeries 200MATOT12 & Dist., Bldg 1 BS04 Pharmacy,S3DWSeries 200MATOT12 Bldg 1 3W101 Med RecordsS1 CLSeries 200MATOT12 Bldg 1 Main Lobby A, Bldg. 1No.A1, Pass AutoTractionSchumacher12 Main Lobby A, Bldg. 1No.A2, Pass AutoTractionSchumacher12 Main Lobby A, Bldg. 1No.A3, Pass AutoTractionSchumacher12 Main Lobby A, Bldg. 1No.A4, Pass AutoTractionSchumacher12 Lobby A, Bldg. 1 No.A5, Freight PushTractionSchumacher12 Pharmacy, Bldg. 1No. DW1TractionSchumacher12 Pharmacy, Bldg. 1No. DW2TractionSchumacher12 Dietetics, Bldg. 1No. DW3TractionSchumacher12 Dietetics, Bldg. 1No. DW4TractionSchumacher12 Building 40HydraulicKone12 Building 41HydraulicSchumacher12 Building 42HydraulicSchumacher12 **Provide a Price for Base Year (7/1/14 - 6/30/15) and each of 4 Option Years
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SFaVAMC/VAMCCO80220/VA26314Q3657/listing.html)
 

Place of Performance

Address: Department of Veterans Affairs;VA Health Care System;601 Highway 6 West;Iowa City, Iowa

Zip Code: 52246
 

Record

SN03395217-W 20140615/140613235026-e499d7a0cbcf73723c40c35cb7366432 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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