SOURCES SOUGHT
19 -- Vessel Support and Coordination Services
- Notice Date
- 6/6/2014
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Western Region Acquisition Division, 7600 Sand Point Way, Northeast, Seattle, Washington, 98115-6349
- ZIP Code
- 98115-6349
- Solicitation Number
- NAAJ57-14-00133
- Point of Contact
- Levis D Knox, Phone: 206-526-4888
- E-Mail Address
-
levis.d.knox@noaa.gov
(levis.d.knox@noaa.gov)
- Small Business Set-Aside
- N/A
- Description
- THIS IS NOT A SOLICITATION. This is a Request for Information (RFI); a market research tool used by the Government to gauge the marketplace and learn the industry's capabilities. NOAA is also seeking to make a set-aside determination for this requirement. The information requested hereunder is for planning purposes and does not constitute a commitment, implied or otherwise, that a procurement action will be issued or contract awarded. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of the submission of information. Responses to the notice will not be returned. The Government will not be liable for or suffer any consequential damages for any improperly identified proprietary information. Proprietary information will be safeguarded in accordance with Government regulations. The purpose of this notice is to identify potential commercial sources capable of meeting the National Oceanic and Atmospheric Administration National Marine Sanctuaries and one National Monument Vessel Support and Vessel Coordination services requirement. A. A summary of contractual services to be required is as follows: 1. Vessel Support Services The Contractor shall perform the following vessel operation and maintenance support tasks. Typical vessel operations are for periods of one to five days per trip. While at sea, NOAA personnel will require operations support up to 24 hours per day. The Government will schedule each mission as far in advance as possible, but the Contractor is required to be flexible due to weather and emergency operations a. Operate NOAA research vessels, as required and approved by the COR, in compliance with USCG and NOAA policies and regulations. b. Ensure ONMS Small Boats are maintained in accordance with the NOAA Small Boat Program requirements. c. Document vessel-related activities, including information pertaining to safety, training, over-the-side operations, and the safe navigation of the vessel, in the ship's log. d. The Contractor shall provide the necessary vessel corrective and preventative maintenance, and materials, to support the safe operation of ONMS research vessels. e. Vessel operation, maintenance, and repair purchases shall be pre-approved by the COR prior to purchase and billing on the contract. Purchases include repair parts, provisions, consumables, and fuel necessary for safe operation of NOAA research vessels. f. Provide engineering support and assistance to ONMS Vessel Operations Coordinators and vessel crews in the fulfillment of these objectives. g. Maintain a MTU-Detroit Diesel Certified Warranty Technician on its staff. h. Coordinate and support emergent repairs to ONMS small boats. i. Assist in developing and managing maintenance engineering programs for ONMS vessels. j. Document monthly maintenance engineering progress reports for assigned ONMS vessels. k. Coordinate engineering work requiring expert assistance from engineering contractors, naval architects, electricians, and marine surveyors. Review submissions and provide detailed engineering work specifications and procedures as necessary for outside contract assistance. m. Develop schedules and specifications for vessel haulout repair packages to be approved by the ONMS Vessel Operations Coordinators and COR. n. Maintain a status list of all engineering change requests with dates, deadlines, and status. o. Maintain a status list of casualty reports (CASREPs) with accurate dates, costs, and updates. p. Ensure vessel drawings are updated and consistent with final configuration. q. Support the ONMS vessel Configuration Management (CM) program. r. Assist in maintaining documentation of Small Boat Program vessel deficiencies. s. Work closely with ONMS sites to maintain a monthly record of funds and hours expended on ONMS small boats. t. Prepare, edit, and publish technical papers and briefings using MS Word, Excel and PowerPoint. u. Coordinate, attend, and support meetings and conferences as assigned. v. Prepare meeting minutes as required in support of technical and administrative meetings. 2. Vessel Coordination Services: The Contractor shall perform the following vessel coordination tasks. a. Create and maintain the small boat schedule including scientific projects, inspections, maintenance, repairs, and training. b. Maintain and execute small boat operation budgets. c. Tracking, recording and reporting the small boat operations, personnel, and maintenance. d. Purchase acquisitions within NOAA procedures and approval. e. Track, record and report fuel use and purchases. f. Maintain and/or update small boat inventory lists. g. Provide leadership and management for all small boat operators and crew members. h. Provide oversight to ensure that all small boat personnel are trained and maintain currency in compliance with ONMS policies. i. Approve, and maintain files records of Small Boat Qualification Letters for each vessel. j. Designate an OIC for each underway operation. k. Provide oversight to ensure the safe operation, inspection compliance, life cycle maintenance, and material condition of small boats. l. Receive notification and coordinate all CASREPs. m. Create and maintain vessel operations manuals. n. Monitor changes in cruise plans and notify ONMS personnel. o. Monitor, track, and maintain records of trip reports. p. Maintain and monitor active float plans. q. Oversight of environmental-compliance requirements. r. Oversight of scheduling, assisting with, and reporting small boat inspections. s. Responsible for coordinating small boat alteration requests. t. Ensure that accidents, incidents and near misses on board the small boats are reported and investigated as per ONMS policies. u. Coordination of small boats risk assessments. B. Personnel The following Labor Categories will likely be needed. Professional Engineer, Marine Data Acquisition Specialist, Captain, Licensed III, Captain, Licensed II, Captain, Licensed I, Mate, Licensed III, Mate, Licensed II, Mate, Licensed I, Deckhand III, Deckhand II, Deckhand I, Senior Engineer, Engineer, Vessel Operations Coordinator III, Vessel Operations Coordinator II, Vessel Operations Coordinator I, Research Operations Specialist III, Research Operations Specialist II, Research Operations Specialist I and Program Support Specialist. C. Places of Performance Most of the requirements will be within the contiguous United States, however, task orders may include, but are not limited to the following sanctuary HQ locations: Olympic Coast - Port Angeles, WA, Flower Gardens - Galveston, TX, Cordell Bank - Point Reyes, CA, Grays Reef - Savannah, GA, Gulf of Farallones - San Francisco, CA, Hawaiian Islands - Honolulu, HI, Channel Islands - Santa Barbara, CA, Monitor - Newport News, VA, Thunder Bay - Alpena, MI, Monterey Bay - Monterey, CA, Florida Keys - Key West, FL andAmerican Samoa - Pago Pago, AS. Estimated Contract Value: $1.9M Base year, with 4 one year option periods. How to Respond: Vendors are invited to submit a capability statement outlining qualifications and experience. Responses should demonstrate the vendor's capability to perform the tasking areas; experience will be reviewed on the basis relevant to scope and complexity related to the above tasking areas. Responses should contain company name, address, point of contact, telephone number, and e-mail address. Vendors should state their size standard for the applicable NAICS code and list all socioeconomic classifications for which they qualify. Responses are to be submitted electronically (not to exceed 25 pages; including appendices, diagrams, and examples using one inch margins, and pages numbered consecutively). Submit responses electronically (using PDF or Microsoft Word) no later than 1:00 pm Pacific time, June 23, 2014 at the following address: levis.d.knox@noaa.gov.
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