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FBO DAILY - FEDBIZOPPS ISSUE OF JUNE 07, 2014 FBO #4578
DOCUMENT

Q -- Justification & Approval for Home Health Aide - Justification and Approval (J&A)

Notice Date

6/5/2014
 

Notice Type

Justification and Approval (J&A)
 

NAICS

621610 — Home Health Care Services
 

Contracting Office

Department of Veterans Affairs;VA Maryland Health Care System;Contracting Officer (90C);P.O. Box 1000, Bldg. 101, Room 26;Perry Point MD 21902
 

ZIP Code

21902
 

Archive Date

5/21/2014
 

Point of Contact

Crystal S. Hinton
 

E-Mail Address

Contract Specialist
(Crystal.hinton@va.gov)
 

Small Business Set-Aside

N/A
 

Award Number

VA245-14-A-0051
 

Award Date

5/11/2014
 

Description

DEPARTMENT OF VETERANS AFFAIRS VISN 5 Justification and Approval For Other Than Full and Open Competition 1.Contracting Activity: Department of Veterans Affairs, NCO 5, 849 International Dr., Ste. 450, Linthicum, MD 21090 Requisition No.: Funded/Paid thru 1358 Obligation 2.Nature and/or Description of the Action Being Processed: Pursuant to FAR 6.302-1 and 41 U.S.C. 253(c) (1), the VA has a requirement which can only be reasonably met by a single supplier. This action is to establish a new Basic Ordering Agreement with current contractor Housen Homecare Inc, Support Services to homemaker home health aide services. Services at this time may be deemed to be available only from the original source in the case of a follow on contract, when it is likely that an award to another source would result in unacceptable delays in fulfilling the agency's requirement and substantial duplication of cost to the Government that is not expected to be recovered through competition. The Washington, DC VA Medical Center (DC VAMC) anticipates entering into a sole source acquisition negotiation for eligible Veterans to "continue" receiving Homemaker Home Health Aide (H/HHA) services located in WV. Housen Homecare Inc, is currently supporting the VAMC by providing service which would otherwise require nursing home placement. H/HHA services will be furnished to Veterans in the community for whom such care is specifically authorized by the Martinsburg VAMC. Provided services include Registered Nurse/Case Manager to VA veteran patients. The government anticipates awarding a Basic Ordering Agreements, in accordance with FAR 16.703. A binding contract is will be formed, in accordance with the terms and conditions of this BOA, when the Department of Veterans Affairs (VA) agrees non-VA is required and the contractor agrees to accept the patient and provide direct patient care services. Upon acceptance by the Contractor of beneficiaries of VA, all clauses and terms and conditions of this BOA shall apply and become a part of the resultant contract during such time as VA patient remains in the contractor care at the expense of VA. 3.Description of Supplies/Services Required to Meet the Agency's Needs: A Sole source award will be made to Housen Homecare Inc., Support Services (H/HHA) for continuous services to veterans and eligible beneficiaries. Housen Homecare Inc., Support Services, hereafter referred to as "H/HHA" will provide care to include: activities of daily living, instrumental activities of daily living, homemaker services, home health aide services, personal care services, and respite care. Striving to meet and maintain the healthcare needs and promote maximum wellbeing, a break in continuity of care to our Veterans would prove detrimental and "negatively" impact the quality of life for this aged Veteran population who require critical assisted services and supportive environment. Contracting Officer's (CO) Cost Estimate: Placements will be made in contract facilities based in availability of facilities and the desires of the veterans and their respective families. As it is impossible to determine actual usage of any particular contract facility, the VA uses Basic Ordering Agreements with no guaranteed minimums. However, based on a usage rate of 1 veteran for 365 days, a reasonable estimate for the value of any particular contract would be around $93,298.8 per year, with many facilities experiencing authorized veteran populations in excess of 15 per year. Daily costs differ depending on the level of necessitated. Five year estimate is $466,494. 4.Statutory Authority Permitting Other than Full and Open Competition: FAR 6.302-1 and 41 U.S.C. 253(d)(1)(A): Only one responsible source and no other supplies or services will satisfy agency requirements. 5.Demonstration that the Contractor's Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): As noted in paragraph 3, H/HHA services are essential to the provision of planned programming designed to promote social and health related services to aging Veterans in the service area who are no longer able to manage independently or who are isolated without an essential support network to facilitate needed care services. A break in the continuity of care to our Veterans would prove detrimental and negatively impact the wellbeing of the aged Veteran population who require assisted services and supportive environment. Re-competing the services would result in a change in services to the existing Veterans who already are enrolled in Housen's H/HHA service based on medical necessity. The Veterans have been receiving services from Housen for several years. Veterans with long term psychiatric conditions or organic brain dysfunctions would likely experience a decline in functioning or experience an exacerbation in their level of functioning mentally, emotionally, and physically resulting from a disruption or change in vendor. A decrease in stability could potentially lead to irreversible harm or even death. (Note: stability with respect to such medical treatment as may be necessary to assure, within reasonable medical probability that no material deterioration of the condition is likely to result from or occur during the transfer of an individual from a vendor). Consistency in their therapeutic milieu is warranted. The primary goal is to maintain or restore the Veteran to the highest attainable level of health and well-being, thus Veteran treatment should be focused on stabilizing symptoms as much as possible. The benefit of a supportive environment would serve both veterans and their caregivers. This contractor is successfully providing services to Veterans. Discontinuation of the current contract services will cause an unacceptable delay in fulfilling the agency's requirement for Veteran support and cause substantial duplication of cost to the Government that is not expected to be recovered through competition. The facility has to meet all state licensing requirements including the state requirement pertaining to level of medical liability insurance. 6.Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: A notice of Intent to sole source will be published on FedBizOpps. 7.Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: In order to determine whether the contractor's proposed price is fair and reasonable, the Contract Specialist will review the proposed price against state VHA Benchmark rates. If the contractor's proposed price appears to be questionable for reasonableness, a justification from the contractor will be required in order to determine whether the proposed price is fair and reasonable before award. 8.Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Research was conducted on a limited basis due to the limitation of the geographic area. Research was conducted to establish H/HHA contract services located throughout the local VA's catchment area to provide homemaker services to Veterans near or as near as possible to family or friends.. Market research for future agreements is dependent on the needs of the patients and resources of the VA Medical Center so as to maximize patient care while maintaining compliance with VA regulations. 9.Any Other Facts Supporting the Use of Other than Full and Open Competition: All pertinent facts have been noted above. 10.Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A 11.A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: No other known HHA source has expressed interest in this action. The procurement action will be posted to the Government Point of Entry (GPE). Any responses will be referred to the GEC Coordinator to determine if additional sources capable of satisfying the agency's requirements exist. 12.Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. I certify the technical requirements are accurate and complete to support the recommendation of other than full and open competition.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/3b255ba3d13091d1cbc87a472bea4b4c)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA245-14-A-0051 VA245-14-A-0051_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1406577&FileName=VA245-14-A-0051-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1406577&FileName=VA245-14-A-0051-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03387237-W 20140607/140605235659-3b255ba3d13091d1cbc87a472bea4b4c (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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