DOCUMENT
75 -- VIDEO CONFERENCING EQUIPMENT FOR MOPC - Attachment
- Notice Date
- 6/4/2014
- Notice Type
- Attachment
- NAICS
- 334310
— Audio and Video Equipment Manufacturing
- Contracting Office
- Department of Veterans Affairs;VA Caribbean Healthcare System;Administrative Building;#10 Calle Casia Suite #4M440;San Juan PR 00921-3201
- ZIP Code
- 00921-3201
- Solicitation Number
- VA24814Q1166
- Response Due
- 6/4/2014
- Archive Date
- 6/8/2014
- Point of Contact
- Alberto Velazquez-Santiago
- E-Mail Address
-
1-7582<br
- Small Business Set-Aside
- N/A
- Description
- This is not a solicitation announcement. This is a sources sought notice for the identification of potential small business Vendors that have the capacity to provide the installation of videoconferencing equipment. Services will be deliver to VA Mayagüez Community Based Outpatient Clinic (MCBOC), located at Ave Algarrobos, Carretera No. 2 Km 149.9, Barrio Sabaneta, Mayagüez, PR 00680. See below Statement of Work following this announcement. VA CARIBBEAN HEALTHCARE SYSTEM (VACHS) Telepresence Videoconferencing Equipment Requirements: The Department of Veterans Affairs (VA) Caribbean Healthcare System, Medical Media Service requires the installation of videoconferencing equipment at the new VA Mayagüez Community Based Outpatient Clinic (MCBOC), located at Ave Algarrobos, Carretera No. 2 Km 149.9, Barrio Sabaneta, Mayagüez, PR 00680. This equipment will be registered to the VA Enterprise Video Teleconference Network in support of administrative functions. This solution includes the purchase of equipment, installation services, and an additional extended warranty of three years with on-site repair, preventive maintenance, and training. The contractor must have local service offices, representation or a partner in Puerto Rico that can provide installation and on-site warranty of the equipment listed. The Contractor must be able to provide replacements for defective equipment or parts and material during installation. Due to the highly specialized equipment, it is a Government requirement that on-site equipment warranty, maintenance and repair shall be provided by the company or local partner. Contractor response time from when the call is made shall be one hour and technical support must be provided within a four hour timeframe. Service shall be provided Mondays through Fridays (excluding federal holidays) from 8:00 AM to 4:30 PM. The Contractor shall provide equipment loans, at no additional cost to the Government, when equipment has to be sent to the manufacturer for repair. The Contractor shall be responsible for providing technical training of all equipment to the staff involved with this duty. The training session shall be conducted by a bi-lingual employee fluent in Spanish and English. The Contractor shall provide training materials, either in written or digital format. Training sessions shall be coordinated with the service and shall be done after installation. The Contractor shall provide a one year manufacturer's warranty and an additional three year extended warranty for the equipment to include software upgrades and patches. The Contractor shall provide the brand name products and services. Description Cisco Telepresence MX200, 42" 3 years extended warranty Cisco Telepresence EX90 3 years extended warranty Equipment Installation, configuration and technical training 3. Period of Performance: The hardware shall be delivered within 30 days of receipt and processing of the delivery order. The installation shall be performed within 90 days of delivery order award. Warranty coverage for items listed below is required for the period of time indicated in the line items. Training shall be performed within 120 days after installation. 4. Travel: The Government anticipates travel under this effort to perform installation and on-site support as needed. Include all estimated travel costs in your firm-fixed price line items. These costs will not be directly reimbursed by the Government. The contractor, their personnel, and their subcontractors shall report to Police Service to identify themselves upon entering the VACHS facility. Contractor personnel must carry their identification card throughout the entire period while providing the service. 5. Site Preparation The Contractor will be given access to the installation site for the purpose of evaluating environment, power, location, and networking requirements prior to the scheduled installation date. 6. Setup, Installation, and Configuration The contractor shall setup, install, and configure all hardware and associated components as a turnkey system. The contractor shall ensure all necessary components are included to deliver the equipment fully operational and functional with necessary configuration and connectivity between various components to meet the specifications. The contractor shall coordinate dates for setup, installation, and configuration with the COR. The Contractor shall be responsible for the following actions to include, but not limited to: o Un-packaging all hardware and ancillary components o Verify power availability and connectivity o Installation, Configuration and Setup of Equipment o Power on all hardware o Test Connectivity Integration of all hardware sub-components and on-site installation shall be provided by the Contractor in coordination with the Government, within 30 days of award. The Contractor shall provide any necessary racks, mounts, brackets, installation kits, miscellaneous hardware and/or cables necessary to render the turnkey system operational. Each item above shall be rendered as a complete system and not as various sub-components or discrete component parts. The Contractor shall complete an installation certification sheet and have the installation certified by a designated VA employee. All hardware shall include one (1) year of support and warranty services provided by the manufacturer and three (3) years of extended warranty additional to the base year. The contractor shall provide licenses for all software. When integration of equipment is performed the government will verify connectivity and ensure access is provided to VA. 5. Information Security Considerations: The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required. All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP's) and Authority to Operate (ATO)'s for all systems/LAN's accessed while performing the tasks detailed in this Product Description. a. A prohibition on unauthorized disclosure: "Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA." See VA handbook 6500.6, Appendix C, paragraph 3.a. b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a. c. A requirement to pay liquidated damages in the event of a data breach: "In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals." See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d. d. A requirement for annual security/privacy awareness training: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA's security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to VA's requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the VA's contract have received their annual security/privacy training that meets VA's requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9. e. A requirement to sign VA's Rules of Behavior: "Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA's Contractor Rules of Behavior which is attached to this contract." See VA Handbook 6500.6, Appendix C, paragraph 9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor's designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/SJVAMC672/SJVAMC672/VA24814Q1166/listing.html)
- Document(s)
- Attachment
- File Name: VA248-14-Q-1166 VA248-14-Q-1166.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1404643&FileName=VA248-14-Q-1166-000.docx)
- Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1404643&FileName=VA248-14-Q-1166-000.docx
- Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
- File Name: VA248-14-Q-1166 VA248-14-Q-1166.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1404643&FileName=VA248-14-Q-1166-000.docx)
- Record
- SN03385420-W 20140606/140604235200-730224265fcf6518b015303e53d0128f (fbodaily.com)
- Source
-
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