SOURCES SOUGHT
B -- Colonoscopy Practice in Community Settings
- Notice Date
- 5/22/2014
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Bldg 1050, Frederick, Maryland, 21702, United States
- ZIP Code
- 21702
- Solicitation Number
- SS-N02PC46039-62
- Point of Contact
- Tiffany D. Kittrell, Phone: 2402765434
- E-Mail Address
-
Tiffany.kittrell@nih.gov
(Tiffany.kittrell@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- SOURCES SOUGHT NOTICE: Colonoscopy Practice in Community Settings Notice Number: SS-N02PC46039-62 Issued By: National Cancer Institute (NCI), Office of Acquisitions (OA) http://www.nci.nih.gov or http://rcb.cancer.gov/rcb-internet/ Key Dates: Capability Statement Due Date: June 5, 2014 by 11:00AM EST This Small Business Sources Sought Notice (SBSS) is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the National Cancer Institute (NCI). The purpose of this Sources Sought Notice is to identify qualified concerns including 8(a), HUB Zone or Service-Disabled Veteran-owned businesses that are interested in and capable of performing the work described herein. The NCI does not intend to award a contract on the basis of responses received nor otherwise pay for the preparation of any information submitted. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. This requirement is assigned North American Industry Classification System (NAICS) code 541990 with a size standard of $14.0M is being considered. As a result of this Sources Sought Notice, the NCI may issue a Request for Quotation (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against NCI shall arise as a result of a response to this Sources Sought Notice or the NCI's use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. NCI sponsors research to improve the delivery of colorectal cancer (CRC) screening in the United States. Colonoscopy is the predominant means by which adults in the U.S. are screened for CRC, but it is not optimally implemented in clinical practice. Poor quality exams and clinical practices that are not evidence-based undermine the procedure's effectiveness in reducing CRC incidence and mortality. In particular, there is growing evidence that screening and surveillance colonoscopies are being performed at too-frequent intervals, but limited knowledge of why. NCI wishes to further develop the knowledge base for understanding optimal use of colonoscopy for CRC control. NCI therefore will support a project to collect data on colonoscopy practice from an established colonoscopy registry. To be deemed capable of providing the current need for the services the offeror must submit a written capability statement. The contractor shall provide the following in the base year of the contract. Should the government choose to exercise Option Year 1, all tasks shall remain the same: Task 1. Collect data on colonoscopy procedures from 33 endoscopy facilities across the state of New Hampshire (See Appendix A) on a weekly basis using established Procedure and Patient Information forms: •Patient information: demographics (race, ethnicity, education, marital status, place of birth, health insurance, height and weight); risk factors (family history of cancer, familial risk syndromes); health history (history of polyps, history of cancer, aspirin use, vitamin use, NSAID use, health status, smoking status, alcohol use, exercise); endoscopy history (exam indication, bowel preparation method, prior colonoscopy, prior sigmoidoscopy) •Procedure information: indication, findings, medications used for sedation, type of bowel preparation, quality of bowel preparation, extent of exam, withdrawal time, immediate complications, reason to abort procedure if aborted, follow-up recommendations, endoscopist characteristics Task 2. One site visit by the NHCR site liaison to each endoscopy facility (n=33) to ensure complete, accurate, standardized data collection. Task 3. Scan and verify (by double-entry of key components) Procedure and Patient Information forms from 33 endoscopy facilities, on a weekly basis. New information added to the registry shall populate existing fields within the database. Task 4. Obtain pathology reports from the pathology laboratories (n=13) used by the 33 endoscopy facilities for procedures from which pathology specimens were collected, on a monthly basis. Information on the pathology reports includes anatomic location of polyps that were removed, polyp size, and pathological diagnosis. Task 5. Generate, print, and mail physician-level and site-level reports on colonoscopy procedure quality to 33 endoscopy practices three times a year (every 4 months). The reports shall be printed in color and shall include the following information, presented as tables, graphs, and text as appropriate: 1.Endoscopist-level (physician) reports •Data provided at the level of the individual endoscopist, aggregate for their endoscopy site, aggregate for the state, and comparison to current national standards •Colonoscopy volume by indication for exam •Completion rate •Adenoma Detection Rate and Serrated Detection Rate, by gender and indication for exam •Findings (normal, polyp, cancer, other) by indication for exam •Withdrawal time 2.Site-level reports •Data provided at the site level and aggregate for the state •Patient demographics (age, gender) and consent rate •Colonoscopy volume by indication for exam •Findings (normal, polyp, cancer, other) by indication for exam •Completion status by indication for exam •Bowel preparation quality by indication for exam •Complications by indication for exam •Follow-up recommendation provided, by indication for exam Task 6. Write and submit quarterly progress reports describing project progress and any obstacles. The quarterly progress reports shall include a summary of the site visits that were undertaken during the three-month period covered by the progress report. Task 7. Participate in quarterly 1-hour telephone conference calls with the NCI COR to present and discuss project progress. Deliverables and Due Dates: •Quarterly project progress reports will be due 3, 6, 9, and 12 months after award •Quarterly progress conference calls with NCI COR will take place 3, 6, 9, and 12 months after award Period of performance: The period of performance shall be for 12 months from date of award with 1 - one year option period. How to Submit a Response: 1.Page Limitations: Interested qualified small business organizations should submit a tailored capability statement for this requirement not to exceed 10 single sided pages including all attachments, resumes, charts, etc. (single spaced, 12 point font minimum) that clearly details the ability to perform the requirements of the notice described above. All proprietary information should be marked as such. Responses should include a minimum of a one page resume of the individuals meeting the requirements, and up to two pages demonstrating experience over the past two years meeting the requirements of this notice. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferable placed under the eligible small business concern's name and address). Responses will be reviewed only by NIH personnel and will be held in a confidential manner. 2.Due Date: Capability statements are due no later than 11:00 a.m. EST on June 5, 2014. 3.Delivery Point: All information furnished must be in writing and must contain sufficient detail to allow the NCI to determine if it can meet the unique specifications described herein. All questions must be in writing and can be faxed to (240) 276-5401 or emailed to Tiffany Kittrell at Tiffanykittrell@nih.gov. A determination by the Government not to compete this requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, contractors must have valid registration and certification in the Central Contractor Registration (CCR) and the Online Representations and Certifications Applications (ORCA) through sam.gov. No collect calls will be accepted. Please reference number SS-N02PC46039-62 on all correspondence. Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, an RFQ may be published in eBuy. However, responses to this notice will not be considered adequate responses to a solicitation(s). Point of Contact: Inquiries concerning this Notice may be direct to: Tiffany Kittrell 9609 Medical Center Dr, Room 1E144 Bethesda, MD 20892-9705 Tiffany.kittrell@nih.gov Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation.
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