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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 22, 2014 FBO #4562
SOLICITATION NOTICE

J -- Maintenance Agreement for the Tomotherapy Hi-ART System.

Notice Date
5/20/2014
 
Notice Type
Presolicitation
 
NAICS
811219 — Other Electronic and Precision Equipment Repair and Maintenance
 
Contracting Office
Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Bldg 1050, Frederick, Maryland, 21702, United States
 
ZIP Code
21702
 
Solicitation Number
N02RC42538-57
 
Archive Date
6/19/2014
 
Point of Contact
Reyes Rodriguez, Phone: 240-276-5442, Terry L. Galloway, Phone: 240-276-5384
 
E-Mail Address
reyes.rodriguez@nih.gov, gallowaytl@mail.nih.gov
(reyes.rodriguez@nih.gov, gallowaytl@mail.nih.gov)
 
Small Business Set-Aside
N/A
 
Description
The National Cancer Institute (NCI), Center for Cancer Research (CCR), Radiation Oncology Branch, plans to procure on a sole source basis service and support for the currently owned Tomotherapy Hi-ART System from Tomotherapy Inc., 1240 Deming Way, Madison, WI 53717-1954. This acquisition will be processed under FAR Part 12 - Acquisition for Commercial Items and will be made pursuant to the authority in FAR 13.106-1(b)(2) and 13.501- (a)(1) using simplified acquisition procedures for commercial acquisitions. The North American Industry Classification System code is 811219 and the business size standard is $19 Millions. Only one award will be made as a result of this solicitation. This will be awarded as a firm fixed price type contract. It has been determined there are no opportunities to acquire green products or services for this procurement. Period of Performance will be as follows: Base Period - July 8, 2014 through July 7, 2015 Option Period 1 - July 8, 2015 through July 7, 2016. The National Cancer Institute (NCI), Radiation Oncology Branch (ROB) of the Center for Cancer Research treats cancer patients with radiation according to approved clinical protocols. The Tomotherapy Hi-ART system is a sophisticated radiotherapy accelerator that provides the ability to perform volumetric pre-treatment imaging to precisely position the patient. The system consists of the accelerator operational components, control computer, treatment planning system, dose calculating parallel processing computer, patient database and registry and associated quality assurance devices. This system is regulated as a medical device by the FDA. The treatments are delivered helically. The ROB has no other treatment system that can deliver treatments of this type. Downtime to component failure can jeopardize the successful treatment patients. The Tomotherapy Hi-ART accelerator is an extremely complex system and requires frequent service visits to maintain uptime. As an FDA approved medical device, as well as a federally regulated piece of radiation producing equipment, there are limits as to who can provide service. The contractor shall provide factory-trained personnel with experience and certifications required to service this system. The Tomotherapy Hi-Art contains proprietary hardware and software components including the control, treatment delivery, and treatment planning software. Contractor Requirements The contractor shall provide preventative maintenance, emergency service, replacement parts, and software support and updates for the system as indicated below: Preventive Maintenance: Contractor shall perform not less than one (1) preventive maintenance inspection(s) during the contract period. Service shall be performed by factory trained Field Service representatives. Service shall consist of a thorough cleaning, calibration, adjusting, inspection, lubrication and testing of all equipment in accordance with the manufacturer's latest established service procedures. All equipment shall be operationally tested through at least one (1) complete operating cycle at the end of the preventive maintenance inspection to assure optimum and efficient performance. Emergency Service: Emergency repair service shall be provided on an unlimited basis during the term of this contract at no additional cost to the government. Emergency service shall be provided between 8am and 5pm Monday through Friday excluding contractor and Federal holidays. Upon receipt of notice that any part of the equipment is not functioning properly, the Contractor shall furnish a qualified factory-trained service representative within twenty-four (24) hours to inspect the equipment and perform all repairs and adjustments necessary to restore the equipment to normal and efficient operating condition. Emergency service calls shall not replace the necessity for PMI. Contractor shall guarantee an uptime percentage of at least 98%. Contractor shall provide telephone/remote support and diagnostic services to help maintain the system Replacement Parts: The contractor shall furnish all required replacement parts at no additional cost to the Government, with the exception of consumable items such as batteries and light bulbs. Parts shall be new or remanufactured to original equipment specifications and certified by the manufacturer for use with the equipment. Software Updates and Service: The contractor shall provide Software Service in accordance with the manufacturer's latest established service procedures, to include telephone access to technical support for use of program software and trouble shooting of the operating systems, at no additional cost to the Government. Software updates shall include bug fixes, minor feature changes, and/or functionality/performance improvements. The contractor shall receive advance approval for the installation of all software updates and revisions from the Government. Defective software shall be replaced at no additional cost to the Government. In addition, Accuray is the parent company of the OEM TomoTherapy Inc. and is the only vendor that can provide this service, due to the unique nature of the equipment, and the fact that Accuray holds multiple patents on this system. No other vendor is capable of providing replacement components or of providing critical software updates which improve operability and correct errors. Replacement components must pass a thorough quality assurance process and be factory certified in order to meet FDA requirements. This notice is not a request for competitive quotation. However, if any interested party, especially small business believes it can meet the above requirement, it may submit a proposal or quote for the Government to consider. The response and any other information furnished must be in writing and must contain material in sufficient detail to allow NCI to determine if the party can perform the requirement. Responses must be received in the contracting office by 11 AM EST, on June 4, 2013. All responses and questions must be in writing and faxed to 240-276-5399 or emailed to Reyes Rodriguez, Contracting Specialist via electronic mail at reyes.rodriguez@nih.gov. A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. No collect calls will be accepted. In order to receive an award, contractors must be registered and have valid certification in the Central Contractor Registration (CCR) and the Online Representations and Certifications Applications (ORCA) through sam.gov. Reference: N02RC42538-57 on all correspondence.
 
Web Link
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/FCRF/N02RC42538-57/listing.html)
 
Place of Performance
Address: Bethesda, Maryland, 20892, United States
Zip Code: 20892
 
Record
SN03371493-W 20140522/140520235214-18341dc2c417d63cc18442ccb8546b0d (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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