SOURCES SOUGHT
59 -- Programming support, periodic maintenance for P25 Narrowband digital LMR
- Notice Date
- 4/29/2014
- Notice Type
- Sources Sought
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- NPS, IMR - Santa Fe MABO1100 Old Santa Fe Trail BuildingP.O. Box 728Santa FeNM87505US
- ZIP Code
- 00000
- Solicitation Number
- P14PS00943
- Response Due
- 5/13/2014
- Archive Date
- 6/12/2014
- Point of Contact
- DEBBIE KAHAWAI
- E-Mail Address
-
debbie_kahawai@nps.gov
(debbie_kahawai@nps.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a Sources Sought Synopsis for the purpose of conducting market research, and obtaining industry information ONLY. No proposals are being requested, nor accepted at this time. The purpose of this synopsis is to gain knowledge of interest from small business concerns including 8(a), Historically Underutilized Business Zone (HUBZone), Women Owned Small Business (WOSB), and Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The National Park Service (NPS), Intermountain Region (IMR) (New Mexico, Colorado, Utah, Texas, Oklahoma, Wyoming, Montana, Arizona), has a requirement to provide programming support, periodic maintenance and emergency troubleshooting/repairs to its P25 narrowband-digital Land Mobile Radios (LMR) systems. To meet this requirement and under this solicitation the NPS is seeking proposals to enter into a contract for a base year and four option years for a total of 5 years. Work will be performed to assist with the programming, maintenance, troubleshooting, installation and repair of IMR P25 LMR systems. The contractor shall provide the necessary technical and business resources as required to (1) document the existing Land Mobile Radio (LMR) systems; (2) Troubleshoot and repair P25 LMR systems as required; To meet user coverage and option requirements while meeting federal mandates; (3) Redesign or modify existing P25 LMR systems to meet user coverage and option requirements while meeting federal mandates; (4) Install new P25 LMR systems; (5) Develop and write mixed mode (digital/analog) P25 radio programming templates that utilize narrowband channels, AES or DESOFB encryption, OTAR, or multiband configurations; (6) Program P25 LMR Systems that may use multiple types of radios for infrastructure and subscriber units; (7) Switch radio systems to new frequencies that utilizing NTIAs new LowIn HighOut frequency plan; (8) Test LMR Systems to document system coverage and verify that system programming options meet user requirements; (9) Determine if upgrade of radio communication backhaul is possible by Radio over Internet Protocol (RoIP) and design and cost the system components. The contractor shall coordinate and work with the staff at various parks, local radio system cooperator agencies, and IMR radio staff to facilitate all work on radio systems. The contractor shall be required to be familiar with, and follow the existing Department of Interior (DOI) frequency management procedures and be able to communicate with DOI/NPS frequency management personnel to effectively process requests for Radio Frequency Assignments (RFA's). A) Description of work as required by the contractor shall be but not limited to the following: 1. Work must be performed at elevations ranging from sea level to over 10,000' elevation, and under all weather conditions. The work may also require using helicopters, horses, boats, 4-wheel drive vehicles, or hiking up to 10 miles to access remote repeater sites. Occasional overnight stays at remote sites may be required. 2. Complete inspections and site surveys of existing park radio systems to verify infrastructure configuration, tower and equipment shelter capacity and physical readiness, site locations, grounding/lightning systems, RFA documentation, and site sharing opportunities with other agencies or cooperators. 3. Provide LMR system documentation, including digital pictures, system block diagrams, and network Interconnect diagrams and documentation of test or performance findings. 4. Conduct radio assessments with local radio system users to determine the coverage and operational requirements of the existing radio system design. 5. Provide radio propagation coverage studies and modify LMR Systems in accordance with user requirements, R-56 grounding/lightning standards, and P-25 compliant equipment specifications. 6. Identify and document communications inter-operability needs. Investigate opportunities for co-locating radio infrastructure with other users at electronic sites, or sharing LMR Systems between multiple users or agencies. 7. Provide detailed documentation of all radio equipment and installation materials required to modify or repair LMR Systems. Specific item information will include manufacturer or vendor, type and model number, generic description, item supplier, part or catalog number, cost, quantity, total per item cost, total all item cost. 8. Provide necessary hand tools and test equipment required to install and test adio/antenna/grounding systems; i.e. hand drills, wattmeter, test cables, RF connectors, tape, various hand tools, etc. 9. Provide all software and hardware required to program P25 LMR infrastructure and subscriber radios. These radios will include, but are not limited to, Motorola AstroSpectra/XTL5000/APX7500mobiles and base units, Motorola XTS2500/XTS3000/XTS_5000/APX6000/APX7000 portables, Motorola Quantar repeaters, Relm/BK DPH/KNG portables, Relm/BK DMH/KNG mobiles, Daniels D/E repeaters, and Vertex P820/P920 series portables. 10. Provide all test equipment required to troubleshoot and repair P25 LMR systems, including a P25 service monitor. The NPS will provide an Encryption Keyloader when required for a project. The NPS may provide an Aeroflex 3500 P25 service monitor, when available, for use by the contractor on a project by project basis. Use of the 3500 service monitor will require prior approval by NPS staff as well as coordination of its availability. If the monitor is not available by the NPS, the contractor is responsible for supplying needed test equipment. 11. Install new radio equipment as per design using equipment and materials from the supplied lists. The installation standards will meet or exceed technical standards and R-56 standards. 12. Install, at a minimum, Category 5 twisted pair cable runs from P-25 base/control stations to digital remote control unit locations, and/or make required cross-connects to enable using existing telephone cables for tone remote control units. Cable terminations with be RJ-45 T568B standard for data or 4-pin RJ-11 for telephone. 13. Install mobile radios per user requirement and industry standards. In case where these requirements conflict industry standards will take precedence. 14. Program LMR System infrastructure equipment (repeaters, base/control stations, comparators, DIUs, etc.), mobile radios, and portable radios as per system design and operational requirements. Most installations will require mixed mode operation using multiple Network Access Codes and Talkgroups. 15. Test and retune duplexers and cavities and repeater transmit and receive modules, as required. 16. Provide hands-on training for park personnel on how to operate the new radios and how to use the new radio system. B) Deliverables: 1. Site Survey and Inspection documentation 2. Infrastructure requirements analysis documentation 3. System assessment and engineering analysis documentation 4. Radio system propagation maps 5. System design and configuration documentation including proposed channel or frequency changes 6. Detailed equipment and materials lists 7. System block diagrams 8. Functional drawings 10. Install new and upgrade existing radio systems 11. Radio programming codeplugs or templates. 12. Programming codeplug and template documentation. 13. Documentation of LMR System tests for coverage and performance 14. Media format and type for deliverables include: a) Documentation; electronic Word, Excel or PDF files b) Drawings; electronic VISIO file c) Programming codeplugs and templates; Vendor Programming software files d) Digital pictures (high resolution) in JPG or GIF format C) Acceptance of work orders each task associated with this contract shall be made in writing by the NPS. D) Place of Performance: The work under this contract will be performed at various National Parks located within the Intermountain Region of the National Park Service. The Intermountain Region includes the states of Texas, Arizona, Colorado, New Mexico, Wyoming, Utah, and Montana. E) Travel and Work Schedules: Travel and work schedules will be coordinated in advance with IMR and Park radio staff. Miscellaneous work such as documentation may be performed at the contractor's site or other NPS facilities when approved by the IMR radio staff. Contractor is responsible for making own travel arrangements, which must be made in accordance with Federal Travel Regulations (www.gsa.gov/ftr). A cost comparison of driving versus flying/rental car may be required for certain trips, especially if multiple park visits are scheduled for the same trip. Daily per-diem, lodging costs, and mileage will be limited to the rates as stated by the Federal Travel Regulations except in circumstances where advance approval has been granted by IMR staff. Anticipated magnitude of this acquisition is between $500,000 -$1,000,000 over the five (5) year period. The North American Industry Classification System (NAICS) code for this requirement will be 541990. The small business size standard will be $14 million. Total contract period for this acquisition, to include all options, shall not exceed five (5) calendar years (one (1) Base year and four (4) one year option periods). All interested small business concerns will provide this office the following: (1) A statement of positive intent to submit a proposal; (2) Company Name, address, point of contact, telephone number, and email address; (3) Small Business status, to include 8a, HUBZone, SBD, SDVOSB, large / small business etc. Status of 8(a) or HUBzone contractors will be verified by the Small Business Administration (SBA); (4) A brief outline of resources that would be used to accomplish the requirement. In the event sufficient small business contractors are not available for adequate competition for this requirement, it will be advertised as unrestricted. Submissions should be sent via email to debbie_kahawai@nps.gov no later than May 13, 2014.
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