Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 10, 2014 FBO #4520
DOCUMENT

13 -- 561-13-106 HOT WATER TANKS - Attachment

Notice Date

4/8/2014
 

Notice Type

Attachment
 

NAICS

541310 — Architectural Services
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;Network Acquisition & Logistics(10N3NAL);130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24314I0732
 

Response Due

9/30/2014
 

Archive Date

1/7/2015
 

Point of Contact

FLORA TAYLOR
 

E-Mail Address

taylor@va.gov<br
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

SCOPE OF WORK Hot Water Heaters PROJECT NO. 561-13-106 THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. The Department of Veterans Affairs is seeking a qualified Architect-Engineering (AE) firm to provide Schematics, Design Development, Construction Documents, Technical Specifications, Construction Period Services, Site Visits, Cost Estimates, As-Built Documentation, and all other related information for Project No. 561-13-106, complete scope of work to replace, survey evaluate existing conditions to hot water tanks/system in building 1 for the VA NJ Health Care System, East Orange Campus, NJ. This procurement is restricted to Veteran Owned Small Business (VOSB) firms. This requirement is being procured in accordance with the Brooks Act as implemented in FAR Subpart 36.6. Applicable NAICS code is 541310 and small business size standard of $7 Million. Magnitude of Construction is between $2,000,000 and $5,000,000.00. This is a 100% Veteran-Owned Small Business Set Aside. The anticipated award date of the proposed A-E Contract is on or before September 30, 2014 depending on availability of funding. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Veteran-Owned Small Business (VOSB) set aside, you are verifying your company meets the status requirements of a VOSB concern as established by 38 CFR Part 74. NOTE- Offerors are referred to VAAR Clause 852.219-11(c)(1): "Services (except construction) at least 50 percent of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns". In order to assure compliance with this clause, all firms submitting a SF 330 for this Sources Sought Notice are required to indicate what percentage of the cost of contract performance will be expended by the concerns employees and in which discipline(s) and percentage of cost of contract performance to be expended (and in what disciplines) by any other subcontracted or otherwise used small or large business entity(s). Any subcontracted or otherwise business entity(s) used must be identified by name, office location and size/type of business (i.e. SDVOSB, VOSB, 8(a), large, etc). LOCATION This project will be to replace, survey evaluate existing conditions to hot water tanks/system in building 1 for the VA NJ Health Care System, East Orange Campus, 385 Tremont Avenue, East Orange, NJ 07018-1023. SCOPE OF WORK Work includes survey evaluate existing conditions to hot water system in building 1, within new policy guide lines of legions disease and provided automated temperature monitoring system in patient care area and within all documented spaces. 1.The A/E shall examine the existing conditions and make recommendations of proposed changes to the VA. Upon approval, the A/E shall design all necessary alterations to provide for the installation of all associated equipment, which will be in compliance with all applicable current codes. All contract drawings shall be prepared on reproducible vellum and CD (Compatible with Autocad Release 2006) and delivered to the VA Medical Center, East Orange, New Jersey upon completion of contract work. 2.The A/E will provide the Chief of Facility Management Service, complete specifications and working drawings as further described in the contract. 3.The A/E will develop and prepare the construction document package with bid alternatives can be readily identified and listed in the procurement documents. 4.The A/E shall provide competent design and construction period services utilizing those adequately knowledgeable of the various subordinate design disciplines including but not limited to the engineering of architectural, structural, mechanical, electrical and special systems as required by the project. 5.The A/E shall deliver the complete package within 75 days of the NTP. Primary design requirements include proficiency in the Architectural, Mechanical, Electrical, HVAC and Structural with secondary design expertise of the related systems necessary to accomplish the individual project items. A/E Service necessary to furnish preliminary drawings, working drawings, technical specifications, site visits, cost estimates, and related information for Project # 561-13-106 Water Heater to Building 1 at the VA New Jersey Health Care System for East Orange facility. Project shall evaluate and prepare construction drawings for Water Heater to Building 1 at East Orange facility. All deficiencies shall be properly documented and redesigned accordingly. All designs shall comply with applicable sections of VA publications, "Planning Criteria for Medical Facilities", H-08-09; and "Equipment Guide List", H-08-5: also NFPA, OSHA, ANSI, JCAHO, VA standards and other applicable Federal, State and local code requirements, including UBC. A/E shall be responsible for complete functional design and provide bid documents meeting all the requirements. Ownership of the Construction Criteria Base (CCB) software is required. Provision of the text of specifications named in the construction specifications by reference shall be performed by the A/E as part of this contract. Applicable chapters of VA Master Construction Specifications shall be prepared by the A/E, including any necessary adaptations. VA Construction Standards, H-08-3, shall apply to specific design requirements. Particular attention is called to CD4, "Symbol Identification of Contract Drawings", and CD5, "Contract Drawings Details". Equipment symbols shall be utilized to the greatest extent practicable. The A/E shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals of the Joint Commission on Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing. Designs for the accommodations of the physically handicapped shall conform to VA H-08-13, Barrier Free Design Handbook and VA Construction Standard CD-28, Accommodation for the Physically Handicapped. NOTE: All drawing submissions shall be sent to the following: Project COTR 385 Tremont Avenue East Orange, New Jersey 07018 & Peter Leszczak VISN #3 Safety & fire Protection Engineer 950 Campbell Avenue West Haven, CT 06516 REVIEW REQUIREMENTS The following are minimum requirements for review purposes only. This does not relieve the Engineering Firm of responsibility to produce a complete set of construction documents and estimates in accordance with industry standard practice and VA criteria. A.The Engineering Firm shall prepare and coordinate all engineering and site drawings, calculations, specifications and cost estimates. The degree of completion and the stages of submission shall be as specified. B.For each submission, the Engineering Firm shall incorporate the corrections, adjustments, and changes made by the VA at the previous review. The Engineering Firm shall date all reports, studies, and other submission material. C.Provide computations and sizing calculations for mechanical, plumbing, and electrical designs. For computerized calculations, submit complete and clear documentation of computer programs, interpretations of input/output and description of program procedures. D.The Engineering Firm shall submit a construction cost estimate with the drawings at each project submission. This estimate shall show the cost of construction which would be expected to be reflected by the construction contractors' bids, if the bids were submitted on the same day as the estimate. The level of detail for this estimate shall be consistent with the degree of completeness of the drawings being submitted. For detailed elements, "lump sum" or "allowance" figures will not be accepted. PRELIMINARIES A.Preliminary drawings for construction projects are a means of identifying alternative approaches to correcting physical and functional deficiencies. The development of these drawings is an interactive process between VA staff and the Engineering Firm in order to produce a narrative and graphical description of possible program alternatives. As appropriate, the VA will make available prior to contract negotiations a tentative priority list of functional areas which may be included in the project, and a statement task. B.Preliminary Meeting: Prior to beginning any design work, a preliminary meeting will be conducted between the Engineering Firm and VA staff. At this stage, the scope of work will be finalized and agreed to by all VA services involved in this project. At this point the Engineering Firm will have surveyed the existing facility to verify all existing conditions and become familiar with all deficiencies that need to be corrected. The Engineering Firm will write a summary of the meeting and submit it to the Contracting Officer for distribution and approval by the appropriate staff. C. The Engineering Firm in collaboration with VA staff, will illustrate in sketch form various possible program alternatives and refine them based on continuing interaction with the VA project team. The Engineering Firm will then complete and present alternative architectural solutions which are functionally and architecturally viable for consideration. The VA will select the final concept and subsequently identify the approved scope to be developed in the second preliminary (100%) review stage. D. The VA considers originality and imaginative design an essential part of the Engineering Firm's responsibility. The total environmental approach is a necessity to all planning. Site, structures, vehicular and pedestrian circulation, open and screened areas and their relationships to each other should be combined to produce a plan that is functional and aesthetically pleasing. E. Complete conceptual alternatives must be displayed on the preliminary drawings. The work may include the division of an alternative into distinct parts, each of which has an identified priority. The preliminary drawings must, therefore, be developed so that irrespective of which parts (in priority order) are selected for further development in the Working Drawing phase, the solution shall provide a well designed facility with respect to functional operation, construction phasing, minimized disruption of existing hospital operation, and compatibility with structure and utilities between (1) existing facilities; (2) those for imminent construction; and, (3) those with low priority for future construction. F. A narrative to accompany the drawings shall identify construction phasing which will be necessary to permit continuous operation of critical hospital operations. In addition, areas of new construction and renovation shall be shown. A detailed listing of submission requirements for phasing is included in a later paragraph. G. Subsequent to each VA review of the Engineering Firm's work, The Engineering Firm shall incorporate VA recommendations into the Preliminary Drawings. H. Review Meetings: Review meetings will be conducted at the end of each design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 of the contract); submit six (3) copies of all narratives, drawings, calculations and cost estimates to be reviewed by VA staff. The cost estimates will reflect the level of completeness at each review stage. In addition, the Engineering Firm shall take minutes of the review meeting and submit two copies to the Contracting Officer for distribution to VA staff. 100% PRELIMINARIES A. LANDSCAPE ARCHITECTURAL 1.No requirement at this submission. B. ARCHITECTURAL 1.The drawings required by this submittal delineate the one approved scheme from the previous submittal. Submit a layout for all floors and roof areas. These drawings shall incorporate all revisions from comments on the previous submittal and should show all rooms, doors, corridors, basic column grid, column sizes, electrical closets, phone closets, equipment rooms, mechanical shafts, space and all vertical circulation. 2.Show preliminary building sections to define building configuration, area and volume. Typical wall sections showing proposed building systems and materials shall be drawn. 1.Using the floor plans, clearly define smoke compartments and exits from each compartment. Also indicate sprinklered areas (if any), location of fire extinguisher cabinets, exit paths and distance to the stair and employee occupancy. C. INTERIOR DESIGN 1.No requirement at this submission. D. ARCHITECTURAL SPECIFICATIONS 1.Submit the technical architectural specification sections of VA Master Construction Specifications edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. E. EQUIPMENT SPECIFICATIONS 1.Submit equipment master specification sections of VA Master Construction Specifications edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. F. STRUCTURAL 1.No requirement at this submission. G. SANITARY 1.Submit design narrative prepared in the first review that has been adjusted for the site scheme selected. Include corrections and changes. H. PLUMBING 1.Submit design narrative prepared in the first review that has been adjusted for the scheme selected. Include corrections and changes that also indicate sprinkler, fire alarm and smoke zones and areas that are presently sprinkled. I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC) 1.No requirement at this submission J. ASBESTOS ABATEMENT 1.No requirement at this submission K. ELECTRICAL 1.No requirement at this submission L. BARRIER FREE DESIGN 1.No requirement at this submission. M. FIRE PROTECTION 1.No requirement at this submission. WORKING DRAWINGS 1.The final approved preliminary plan shall be the basis for the development of the Working Drawings. Any changes from this plan that the Engineering Firm proposes must be approved by the VA Project Manager prior to proceeding with the Working Drawings. 2.All plans will be reviewed for functional and aesthetic relationships. The result of this phase will be a set of design documents defined to the point that no further functional decisions are required. 3.Some of the project elements may not be covered by a VA Master Specification Section. It is the responsibility of the Engineering Firm to develop the final specification requirements for each unit of work introduced into the project. New sections developed by the Engineering Firm shall be in the same format as that used in the VA Master Specifications. 4.Review meetings will be conducted at the end of each working drawing design phase. Two (2) weeks prior to each scheduled review meeting (set forth in SP-13 of the contract), submit six (6) copies of drawings, specifications and cost estimates for review. The cost estimate will reflect the level of completeness of each stage. After final approval of contract drawings has been received and the packages is ready for bid, submit one set of specification documents, one set of drawings on mylar and one set of drawings on CD. CD files that cannot be edited using AUTO CAD 2006 will be deemed unacceptable. 65% WORKING DRAWINGS A. LANDSCAPE ARCHITECTURAL 1.No requirement at this submission. B. ARCHITECTURAL 1.No requirement at this submission C. INTERIOR DESIGN 1.No requirement at this submission D. ARCHITECTURAL SPECIFICATIONS 1.Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. 2.Submit one full set of drawings of all disciplines, fully coordinated. E. EQUIPMENT SPECIFICATIONS 1.Submit printed master specifications reflecting corrections of previous submittal stage. F. STRUCTURAL 1.Show necessary typical details correlating architectural and mechanical features. 2.Show sections and details so that construction features can be defined, including the interfacing with new to existing construction. 3.Submit necessary structural sections of the VA Master Specifications edited to reflect the scope of work of the project. G. SANITARY 1.Add building service piping to preliminary utility plans. Include approximate size of all existing pipe and invert elevations of trunk sewers. 2.Submit calculations. 3.Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. H. PLUMBING 1.Provide schedules for equipment on these drawings. 2.Provide equipment calculations. 3.Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC) 1.No requirement at this submission J. ASBESTOS ABATEMENT 1.No requirement at this submission K. ELECTRICAL 1.Submit proposed one-line and riser diagrams of the electrical power distribution system. Final equipment ratings may vary, but all equipment should be located, identified and sized dimensionally for adequate capacity. 2.Provide load calculations. 3.Indicate the electrical equipment to be installed in the electrical closets based on the preliminary riser. 4.Provide demolition plans to indicate the complete electrical work in all areas to be renovated. 5.Provide a drawing for all symbols, general notes and abbreviations. 6.Submit sections of the VA Master Specifications and Details edited to reflect the scope of work of the project. Coordinate drawings with all changes to the specifications. L. BARRIER FREE DESIGN 1.Submit plans incorporating comments from the previous review. M. FIRE PROTECTION 1.Submit plans showing layout of new/relocated equipment incorporating comments from the previous review. 95% WORKING DRAWINGS 1.The 95% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule. 2.It is the Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract. 3.Prior to reproduction for issue for construction bids, the Engineering Firm shall make any changes to the documents identified as necessary. 4.Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. A. LANDSCAPE ARCHITECTURAL 1.No requirement at this submission. B. ARCHITECTURAL 1.Submit a 100% complete and coordinated set of construction drawings and specifications. 2.Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings. 3.Submit interior details. 4.Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents. 5.Submit a complete and coordinated finish schedule. 6.Submit demolition plans, existing finish schedule and notes, on demolition plans. 7.Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials. 8.Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc. 9.Submit equipment plans and details with all revisions from comments on previous submittal. C. INTERIOR DESIGN 1.Provided 100% completed finish schedule and specifications for all rooms and areas. These shall be fully coordinated between the drawings and specifications. D. ARCHITECTURAL SPECIFICATIONS 1.Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. 2.Submit one full set of drawings of all disciplines, fully coordinate. 3.Submit a brief description of work for inclusion in the Pre-Solicitation Notice. 4.Final Bid Document Submittal: a.Revise draft specifications to incorporate: 1.All changes, resolution of conflicts and modifications noted in previous reviews. 2.Results of any drawing changes not shown on the drawings that affect the specifications. b.Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate. E. EQUIPMENT SPECIFICATIONS 1.Submit typed master specifications in final format and content. 2.Include a set of equipment drawings fully coordinate. F. STRUCTURAL 1.Include all completed structural drawings. All drawings shall be checked and coordinated with other disciplines prior to submission for review. G. SANITARY 1.Submit 100% complete drawings to include the following: a.Previously submitted drawings that have incorporated comments of the last review. b.Legend, notes, and details. H. PLUMBING 1.Submit 100% complete drawings to include the following: a.Previously submitted drawings that have incorporated comments of the last review. b.All piping sized. c.Plumbing riser diagram plans. d.Demolition plumbing floor plans. e.Legend, notes and details. I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC) 1.Provide edited sections of the VA Master Specifications. Include all information which is applicable to the project. J. ASBESTOS ABATEMENT 1.No requirement at this submission K. ELECTRICAL 1.Submit 100% complete drawings including legend symbol list, details and schedules. 2.On the electrical one-line diagrams and risers show the final sizes, ratings, feeders and identification of the electrical equipment. 3.Plans shall include any major equipment to be removed and/or relocated. Any equipment, devices or fixtures to remain and be reused shall be shown where necessary for rewiring. 4.Indicate the short-circuit current values available at each level of distribution on the one-line and riser diagrams. 5.Submit a full set of floor plans. Show locations of primary distribution switchgear, engine generator sets, unit substations, feeder routing plan and other major pieces of equipment. 6.All electrical drawings shall show smoke partitions and fire alarm zones. Submit fire alarm and signal (nurse call, telephone, MATV, CCTV, radio, PA, etc) riser diagrams. 7.Phasing and shutdown requirements. L. BARRIER FREE DESIGN 1.No requirement at this submission M. FIRE PROTECTION 1.Complete all plans and specifications. Ensure compliance with NFPA. N. PHASING REQUIREMENTS 1.Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints will exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Engineering Firm shall submit the following phasing information: a.Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases. If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description. b.Individual phases shall be outlined and labeled on all drawings including site, architectural, structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings. c.All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly. 100% WORKING DRAWINGS 1.The 100% Working Drawing phase involves the production of complete drawings, specifications, and other documents necessary for the bidding and construction of the project. Also included at this phase are the final detailed cost estimate, the final phasing plan and the construction schedule. 2.It is the Engineering Firm's responsibility to provide a quality set of documents. Related documents shall be complete, fully coordinated and ready for reproduction for contract. 3.Prior to reproduction for issue for construction bids, the Engineering Firm shall make any changes to the documents identified as necessary. 4.The Engineering Firm shall deliver the original contract drawings to the Project Manager for signature, after the previous review comments are incorporated and the contract drawings have been approved. The contract drawings shall bear the seal of the Registered Architect and Professional Engineer responsible for the design. 5.Submit a complete set of applicable VA Master Specifications edited to reflect the scope of work of the project. Also, submit copies of any architectural specifications prepared by the Engineering Firm from any source other than VA Master Specifications. Ensure the specifications have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. A. LANDSCAPE ARCHITECTURAL 1.The coordination of the Construction Documents is part of the quality control expected from the Engineering Firm. Related documents shall be complete, Fully coordinated and ready for reproduction for contract bidding and construction. B. ARCHITECTURAL 1.Submit a 100% complete and coordinated set of construction drawings and specifications. 2.Submit fully dimensioned floor plans showing all revisions required by comments from the previous review meetings. 3.Submit interior details. 4.Submit drafting symbols, and abbreviations, general notes and schedules that are complete and coordinated with all contract documents. 5.Submit a complete and coordinated finish schedule. 6.Submit demolition plans, existing finish schedule and notes, on demolition plans. 7.Submit completed building sections, wall sections and exterior elevations that show finish floor elevations, and indicate all building systems and materials. 8.Submit completed reflected ceiling plans for entire buildings, indicating all ceiling mounted equipment, lighting fixtures, air diffusers, registers, etc. 9.Submit equipment plans and details with all revisions from comments on previous submittal. C. INTERIOR DESIGN 1.Provided 100% completed finish schedule and specifications for all rooms and areas. These shall be fully coordinated between the drawings and specifications. D. ARCHITECTURAL SPECIFICATIONS 1.Assure the original specification drafts have been edited and tailored in their application to represent accurate coordination between the drawings and specifications. 2.Submit one full set of drawings of all disciplines, fully coordinate. 3.Submit a brief description of work for inclusion in the Pre-Solicitation Notice. 4.Final Bid Document Submittal: a.Revise draft specifications to incorporate: 1.All changes, resolution of conflicts and modifications noted in previous reviews. 2.Results of any drawing changes not shown on the drawings that affect the specifications. b.Type the specifications in final format and content including any desk copy changes made by the VA staff at the previous reviews. Submit a complete set of the typed architectural specifications including one full set of final drawings of all disciplines, fully coordinate. E. EQUIPMENT SPECIFICATIONS 1.Submit typed master specifications in final format and content. 2.Include a set of equipment drawings fully coordinate. F. STRUCTURAL 1.Include all completed structural drawings. All drawings shall be checked and coordinated with other disciplines prior to submission for review. G. SANITARY 1.Submit 100% complete drawings to include the following: a.Previously submitted drawings that have incorporated comments of the last review. b.Legend, notes, and details. H. PLUMBING 1.Submit 100% complete drawings to include the following: a.Previously submitted drawings that have incorporated comments of the last review. b.All piping sized. c.Plumbing riser diagram plans. d.Demolition plumbing floor plans. e.Legend, notes and details. I. HEATING, VENTILATION AND AIR CONDITIONING (HVAC) 1.Provide complete and final engineering calculations of all systems. In addition to the updated room by room heating and cooling calculations, the following additional calculations shall be performed and submitted: a.Final selection of all pumps with head calculations based on the actual piping layout and takeoffs, and pressure drop through the equipment selected for the systems. b.Final selection of all fans with the fan static pressure calculations based on the actual duct layouts and takeoffs, and static pressure drop through the equipment for all systems. c.Sizing and selection of all expansion tanks based on the actual piping layout and volume computation. d.Sizing and selection of all steam to hot water converters and heat exchangers based on the flow requirement of each terminal unit, that is, duct mounted reheat coil, box (air terminal unit) mounted reheat coil, unit heaters, convectors, finned tube radiation, radiant ceiling panels, etc. e.Sound analysis of various systems and steps taken to ensure compliance with the specified noise levels. 2.Provide complete selection data, including catalog cuts and calculations, for all HVAC equipment and drawings showing all equipment schedules. 3.Complete the coordination requirements with electrical, plumbing, and steam generation by providing revised information (if any) developed since the last submission. In addition, complete coordination with the architectural drawings (Examples: Louvers, ceiling access panels reflected ceiling plans, etc.) and structural drawings (Examples: Operating weights of ceiling and floor mounted equipment, concrete and steel supports, roof and floor openings, etc.). 4.Submit 1/8 inch scale HVAC floor plans for all areas showing all ductwork and piping on separate floor plans. Show all duct/pipe sizes and quantities, that is, air quantities for each room and each air inlet/outlet, expressed in cubic feet per minute (CFM) and fluid quantity, where required, in gallons per minute (GPM). Show all volume dampers, fire dampers, smoke dampers, automatic control dampers, risers and drops in ductwork, air inlet/outlets, etc., on the air distribution floor plans. Show all piping specialties, such as expansion loops, anchors, valves, drip assemblies, balancing fittings, etc. on the piping floor plans. All architectural room names and numbers must be shown on the floor plans along with designated smoke and smoke/fire barriers. 5.Submit 1/4 inch scale HVAC floor plans for all mechanical equipment rooms with at least two cross-sections taken at right angles to each other. Show all equipment located on roof and/or grade. 6.Provide updated design and drawings of the outside chilled water distribution work showing pipe sizes and insulation with plans, profile, sections, details and all accessories such as anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). The outside piping layout drawings shall clearly indicate interferences (if any) with the existing utilities and/or landscape elements. The scope of work shall show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work, thus, involved. The outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel and actual site inspection of the existing utility. To determine the actual location of the existing utility, should it become necessary to perform limited excavation, the Engineering Firm shall make necessary arrangements to do so in consultation with the site engineering personnel and project manager. 7.Update all automatic temperature control drawings showing revisions (if any) since the last submission. All duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of the operation shall be clearly shown on the floor plans and identified as such. For projects involving a central Engineering Control Center (ECC), provide a point schedule with intended analog/digital input/outputs, graphics capabilities and requirements of the other trades to be included in the ECC. Provide a riser diagram showing locations of all field data gathering panels and their interface with the ECC. The actual location of the ECC and peripherals should be shown on the floor plans. 8.Submit VA standard detail drawings. The details shall be edited to suit the project. Include any special details deemed useful and necessary for the project. 9.Provide complete HVAC demolition drawing showing clearly the extent of demolition work. Indicate major sizes of ductwork and piping to be dismantled. Show capacities and sizes of the existing equipment to be removed. Show clearly, points of connection and disconnection, blankoffs, dead end flanges with isolating valves. Coordinate demolition and restoration work with other disciplines. The revised capacities of the systems affected by the demolition work shall be clearly stated together with additional efforts, if any, involved in testing, balancing and adjusting them. 10.Provide edited sections of the VA Master Specifications. Include all information which is applicable to the project. J. ASBESTOS ABATEMENT 1.No requirement at this submission K. ELECTRICAL 1.Submit 100% complete drawings including legend symbol list, details and schedules. 2.On the electrical one-line diagrams and risers show the final sizes, ratings, feeders and identification of the electrical equipment. 3.Plans shall include any major equipment to be removed and/or relocated. Any equipment, devices or fixtures to remain and be reused shall be shown where necessary for rewiring. 4.Submit the complete final lighting, load and sizing calculations. (ie, transformers, conductors, panelboards, etc.). 5.Indicate the short-circuit current values available at each level of distribution on the one-line and riser diagrams. 6.Submit a full set of floor plans. Show locations of primary distribution switchgear, engine generator sets, unit substations, feeder routing plan and other major pieces of equipment.. 7.All electrical drawings shall show smoke partitions and fire alarm zones. Submit fire alarm and signal (nurse call, telephone, MATV, CCTV, radio, PA, etc.) riser diagrams. 8.Phasing and shutdown requirements. L. BARRIER FREE DESIGN 1.Complete all drawings and specifications. Ensure that every effort to make this facility accessible to handicapped employees and patients has been taken in this design. M. FIRE PROTECTION 1.Complete all drawings and specifications. Ensure compliance with NFPA. Provide hydraulic calculations used to derive the pipe and equipment dimensions and ratings. N. PHASING REQUIREMENTS 1.Phasing requirements shall describe the general sequence of the project work, estimated project duration (including allowances for delivery items), and what government constraints will exist that will influence the Contractor's approach to the construction project. In addition, special attention shall be given to asbestos abatement requirements to ensure that the project phasing plan and associated cost are reasonable. Adequate time shall be allocated for the evaluation for asbestos abatement areas in addition to the time to perform the asbestos abatement work that must precede the general construction. The Engineering Firm shall submit the following phasing information: a.Phasing Narrative in written form which outlines phasing requirements and sequence with all areas of the project identified as a part of some phase. Each phase description shall include constraints particular to that phase, what other phases that must precede it, and any VA moves which must precede the start of the phase or phases. If equipment and other removable items require storage and relocation by the government, because of asbestos abatement, these requirements shall be listed in the phasing narrative. Special phasing constraints which may be common to the project should be listed at the end of the narrative and not within each individual phase description. b.Individual phases shall be outlined and labeled on all drawings including site, architectural, structural, plumbing and electrical drawings. Phases shall be outlined on the submitted full sized drawings. c.All systems shall be designed so that, upon completion of a particular phase, the entire area covered by that phase can be occupied by the Medical Center personnel with all systems functioning properly. CONSTRUCTION PERIOD SERVICE 1.Assist in the development of shop drawings, and review submittals for acceptance. 2.Answer questions from prospective bidders about the project design. 3.Draft record (as Built) drawings where necessary. 4.Conduct periodic inspection services. These "site visits" also include a pre-construction conference and a final inspection visit. The Engineering Firm will submit a survey report summarizing the conditions found at the construction site as a result of the site visit. 5.Provide estimates and aid in the development of supplemental agreements amendments to the contract (if necessary). 6.Perform Tasks 6 through 9 according to the "Special Instructions - Asbestos Abatement" document (attached). ASBESTOS TASKS 1 9 No requirement at this submission Deliver 100% Schematic Review material to Contracting Officer not later than ¦.. Review 100% Schematic material with Contracting Officer on ¦ ¦ ¦ Deliver 65% Construction Document Review Material to the Contracting Officer not later than. Review 65% Construction Documents with the Contracting officer on ¦ Deliver 95% Construction Document Review Material to the Contracting Officer not later than Review 95% Construction Documents with the Contracting Officer on ¦. Deliver 100% Construction Document Package, including all bid document sets, Mylar reproducible, CD's and all other required items no later than ¦ ¦ ¦ Selection Criteria The Department of Veterans Affairs shall evaluate each potential contractor in terms of its (1) Professional qualifications necessary for satisfactory performance of required services; (2) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials; (3) Capacity to accomplish the work in the required time; (4) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules; (5) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project; and (6) Acceptability under other appropriate evaluation criteria. LIMITATIONS VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (DEC 2009) (a) Definition. For the Department of Veterans Affairs, "Veteran-owned small business concern"- (1) Means a small business concern- (i) Not less than 51 percent of which is owned by one or more veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; (ii) The management and daily business operations of which are controlled by one or more veterans; (iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and (iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov). (2) "Veteran" is defined in 38 U.S.C. 101(2). (b) General. (1) Offers are solicited only from veteran-owned small business concerns. All service-disabled veteran-owned small businesses are also determined to be veteran owned small businesses if they meet the criteria identified in paragraph (a)(1) of this section. Offers received from concerns that are not Total small business concerns shall not be considered. (2) Any award resulting from this solicitation shall be made to a small business concern. (c) Agreement. A small business concern agrees that in the performance of the contract, in the case of a contract for- (1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible veteran-owned small business concerns; (2) Supplies (other than acquisition from a non-manufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible small business concerns; (3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible small business concerns; or (4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible small business concerns. (d) A joint venture may be considered a small business concern if: (1) At least one member of the joint venture is a small business concern, and makes the following representations: That it is a Total small business concern, and that it is a small business concern under the NAICS code assigned to the procurement; (2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; (3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation; and (4) The joint venture meets the requirements of 13 CFR 125.15(b), except that the principal company may be a veteran-owned small business concern or a Total Small Business concern. (e) Any total small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program. SUBMISSION REQUIREMENTS Qualified Total Small Business firms are required to submit two (2) hard copies of the SF 330 (which can be downloaded from www.gsa.gov/forms ) and one (1) Compact Disc (CD) which contains digital copies of the SF 330. All packages shall be submitted no later than 3:00 PM, EST on May 13, 2014. All submittals must be sent to the attention of Flora Taylor (10N3NCO), James J. Peters VA Medical Center, 130 West Kingsbridge Road, Room 9B-62, Bronx, NY 10468-3904. The submission must include an insert detailing the following information: 1. Dun & Bradstreet Number; 2. Tax ID Number; 3. The e-mail address and phone number of the Primary Point of Contact and; 4. A copy of the firms CVE verification as a Total Small Business. The Contracting Officer is not responsible for not receiving submissions due to the offeror misaddressing the package or illegibility of the information. NOTE: Any request for assistance with submission or other procedural matters shall be submitted via email only (flora.taylor@va gov), telephone inquiries will not be honored. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24314I0732/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-14-I-0732 VA243-14-I-0732.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1297101&FileName=VA243-14-I-0732-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1297101&FileName=VA243-14-I-0732-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: NEW JERSEY MEDICLA CENTER;385 TREMONT AVENUE;EAST ORANGE, NJ 07018

Zip Code: 07018
 

Record

SN03332845-W 20140410/140409021903-695c744bc0338f157135bcecee8d61b4 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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