SOLICITATION NOTICE
65 -- Preventive maintenance, calibration and repair of ACL Elite Pro Coagulation Analyzer - Attachments
- Notice Date
- 3/23/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of the Air Force, Pacific Air Forces, 374 CONS - Yokota, Unit 5228, Yokota AB, APO Japan, 96328-5228
- ZIP Code
- 96328-5228
- Solicitation Number
- FA5209-14-Q-1005
- Archive Date
- 4/14/2014
- Point of Contact
- LAMINE FALL, Phone: 2257102, Andrew L. Peterson, Phone: 81-42-552-3011
- E-Mail Address
-
lamine.fall@us.army.mil, andrew.peterson.4@us.af.mil
(lamine.fall@us.army.mil, andrew.peterson.4@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Attachment 2 Performance Work Statement Attachment 1 Price Schedule 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR), subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This is a Request for Quotation (RFQ) and a written solicitation will not be issued. 2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72, DFARS Publication Notice (DPN) 20140311. 3. The NAICS is 811219. 4. There is no set aside for this RFQ in accordance with FAR 19.000(b) as this contract will be performed solely in Japan. 5. DESCRIPTION: Contractor shall provide scheduled preventive maintenance inspections (PMIs), calibration, on-call remedial maintenance, and as-needed parts and service in accordance with manufacture's instruction and commercial practices, for the ACL Elite Pro Coagulation Analyzer. Service shall include all travel, labor, as-needed parts, materials (excluding user consumable supplies), manufacturer's authorized field modification instructions (FMIs), individual tools and test equipment. All offeror's will consult PWS, (Attachment II) for detail requirement. 6. PERIOD OF PERFORMANCE: 1 Apr 14 through 31 Mar 2015 plus four option years 7. Deadline for receipt of offers: 31 Mar 14, 1200 hrs Japan Standard Time (JST). 8. The following provisions apply to this acquisition: FAR 52-212-1 Instructions to offerors-Commercial items (a) Submission may be made via email to andrew.peterson.4@us.af.mil via facsimile at 011-81-42530-3319: ATTN: Andrew Peterson. Quotes must reference the solicitation number. Quotes must be signed, dated and submitted by 28 Mar 14 at 1000 hrs, Japan Standard Time. Utilize the attached worksheet to submit your quotes to ensure standard format of submissions. (b) All firms are highly encouraged to be registered in the System for Award Management (SAM) database@www.sam.gov upon submission of request for quote (RFQ) to be considered responsive. Addenda to FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (FEB 2012) A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of part; Part I - Price, Part II Technical Authorization. B. The contracting officer has determined there is a probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price. C. Specific Instructions: The offers shall be prepared to consist of the following three parts: 1. PART I - PRICE PROPOSAL - The submission may be made by email, facsimile, postal mail or other applicable methods. (a) Submission of proposal without any conditional changes, the offeror accedes to the contract terms and conditions as written in this solicitation with attachments. The solicitation constitutes the model contract. (b) Pricing Schedule. Insert proposed unit and extended prices in the Pricing Schedule. Complete with proposed unit price and extended amount for each listed line item. The extended amount must equal the whole unit price multiplied by the number of units. The proposal(s) must be submitted for a base year plus four (4) Option Years. (Attachment 1) (c) Complete the necessary fill-ins and certifications in provisions. The provisions FAR 52.212-3 and DFARS 252.212-7000 shall be returned along with the proposal in its entirety. (d) Acknowledgment of solicitation amendments when issued. 2. PART II - TECHNICAL - Submit one (1) copy of the following: (a) Authorization to Service Equipment. 3. General Information (a) INFORMATION REGARDING SUBMISSION OF PROPOSAL: Hand carried proposals must be deposited in the bid depository located at 374th Contracting Squadron, Bldg 620, Yokota Air Base, Fussa-shi, Tokyo, 197-0001. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, the Solicitation Number, and the name and address of the offeror. (b) Offerors are cautioned that Yokota Air Base has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the bid depository PRIOR to the time specified for receipt. Late proposals will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers." (c) U.S. HOLIDAYS: The following U.S. Holidays are observed by this base: New Year's Day: 1 January Martin Luther King's Birthday: 3rd Monday in January Presidents Day: 3rd Monday in February Memorial Day: Last Monday in May Independence Day: 4 July Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veterans Day: 11 November Thanksgiving Day: 4th Thursday in November Christmas Day: 25 December Note: No Japanese Holidays will be observed. Relevant Excerpt from Solicitation Provision FAR 52.212-2, EVALUATION - COMMERCIAL ITEMS (JAN 1999) (a) The government will award a contract resulting from this solicitation of technically acceptable proposal with the lowest evaluated price, to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. The following factors shall be used to evaluate offers: (1) PRICE (2) TECHNICAL (b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. ADDENDA TO FAR 52.212-2 EVALUATION--COMMERCIAL ITEMS: BASIS FOR CONTRACT AWARD: This is a competitive selection in which competing offerors will be evaluated on an integrated assessment of price, technical acceptability and present/past performance. The Government will award a contract to the lowest priced and technically acceptable offeror, who is responsible and whose proposal will provide the best value to the Government. By submission of its offer in accordance with the instructions provided in provision FAR 52.212-1, Instructions to Offerors--Commercial Items, the offeror accedes to the terms of this model contract and all such offers shall be treated equally except for their prices and performance records. The evaluation process shall proceed as follows: A. Price Evaluation. Initially, offers shall be ranked according to evaluated prices, including option prices. An offeror's proposed prices will be determined by multiplying the quantities identified in the Pricing Schedule by the unit price for each item to confirm the extended amount for each. B. Technical Evaluation: Offer's authorization of servicing equipment. In order to meet the requirements of FAR Part 6 and Far Part 17, the price equivalent to the 6 months extension of services authorized by FAR 52.217-8 will be evaluated separately, and will not be factored as part of the total evaluated price for award. The Government will multiply the offeror's proposed Price by a quantity equivalent to 6 months for CLIN 0001 including Options under FAR 52.217-9, in order to evaluate the extension of services authorized by FAR 52.217-8. B. Technical Acceptability. Next, the government technical evaluation team shall evaluate the technical proposals submitted by the lowest priced offerors on pass/fail basis, assigning a rating of Acceptable or Unacceptable. Technical acceptability defined as: proof of authorization to service this equipment. Technical acceptability is acceptable when the offeror submits proof of authorization to service this equipment. The offeror is requested to submit the followings. 1. Authorization of service. An offer which fails to provide proof shall be rated as "Unacceptable" and will not be considered for award. Rating Definition Acceptable Proposal clearly meets the minimum requirements of the solicitation Unacceptable Proposal does not clearly meet the minimum requirements of the solicitation C. Offerors are cautioned to submit sufficient information and in the format specified in ADDENDA TO 52.212-1, Instructions to Offerors--Commercial Items, paragraph C. Offerors may be asked to clarify certain aspects of their proposal. Communication conducted to resolve minor or clerical errors will not constitute discussions. F. The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items (Nov 2013) with Alternate: Offeror shall include a completed copy of the provision. The following clauses apply to this acquisition: FAR 52.212-4 Contract Terms and Conditions--Commercial Items (Sep 2013) Addendum to FAR 52.212-4 Contract Terms and Conditions--Commercial Items (Sep 2013) (c) Changes. The text is deleted and replaced as follows: FAR 52.217-8, Option to Extend Services and FAR 52.217-9, Option to Extend the Term of the Contract have been added by addendum to this contract. In accordance with terms and conditions of the clause, the Contracting Officer may unilaterally exercise any option(s). All other changes to the terms and conditions of this contract shall be made only by written agreement of the parties. For Local Contractor (k) Taxes. The text is deleted and replaced as follows: (1) Unless otherwise provided in this contract, the contract price includes all applicable taxes and duties, except taxes and duties that the Government of the United States and the Government of Japan have agreed shall not be applicable to expenditures in Japan by or on behalf of the United States. (2) The Status of Forces Agreement between the Japan and the United States and implementing the Japanese laws authorizes the United States exemption from certain Japanese taxes for materials, supplies, equipment and services procured for official purpose in Japan by the United States Armed Forces or by authorized agencies of the United States Armed Forces. Those taxes include (1) Consumption tax, (2) Gasoline tax and local road tax on gasoline, (3) Diesel oil tax, and (4) Liquefied petroleum gas tax. (3) The Contractor will submit requests for gasoline or diesel oil tax exemption certificate to the Contracting Officer. This request will show the actual amount of gasoline or diesel oil used exclusively for the performance of this contract, with documentary evidence and detailed item breakdown to support the accurate consumption of gasoline or diesel oil, or other necessary information and data as may be required. The Contracting Officer will issue to the Contractor a tax exemption certificate for the actual amount of gasoline or diesel oil used exclusively for the performance of this contract. (u) Conciliation. Except as otherwise provided in this contract, any disagreement arising under this contract which is not resolved by the parties to this contract may be submitted to the United States - Japan Joint Committee for conciliation in accordance with Paragraph 10, Article XVIII of the Status of Forces Agreement under Article VI of the Treaty of Mutual Cooperation and Security between Japan and the United States of America. Requests by the Contractor shall be made in accordance with the following procedures: (1) In the event the Contractor desires conciliation after the decision of the Contracting Officer has been served upon him, he will first file his appeal from such findings of fact with the appropriate authority in accordance with the clause of this contract entitled, "Disputes" and within the time limits described therein before filing a request for conciliation with the Joint Committee and then request the appellate authority under the "Disputes" clause to suspend its action on his appeal until such time as the Joint Committee has had an opportunity for effecting conciliation. (2) The request for conciliation will be submitted by the Contractor through the nearest Defense Facilities Administration Bureau, to the Contract Conciliation Panel of the Joint Committee. Upon the filing of the request with the Joint Committee, the Contractor will immediately notify the Contracting Officer in writing that the request for conciliation has been filed. (3) In the event the disagreement submitted to the Joint Committee under subparagraph (2) above has been resolved through conciliation, it will be the responsibility of the Contractor to notify the appellate authority designated in the clause of this contract entitled, "Disputes", of the settlement of the dispute and to withdraw his appeal. (4) In the event the Contractor has submitted a request for conciliation to the Joint Committee under subparagraph (2) above desires, notwithstanding tendency of his request for conciliation, that action by the appropriate authority under the clause of this contract entitled, "Disputes", be resumed on his appeal, it is his responsibility to so request the said authority in writing. The Joint Committee shall be immediately informed by the Contractor of his action taken hereunder. (5) No request for conciliation can be submitted to the Joint Committee in the case of a dispute upon which the final decision of the appropriate authority under the clause of this contract entitled, "Disputes", has been rendered. Pending the hearing of the conciliation panel, the Contractor shall proceed diligently with the performance of the contract in accordance with the Contracting Officer's decision. The provisions of this clause shall not prejudice any right which the parties to the contract may have to file in a civil suit. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items. (Jul 2013) Only the following FAR clauses in Paragraph (b) of FAR 52.212-5 are applicable: (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402). (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Feb 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).FAR 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, (6) 52.209-6, Protecting the Government' Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (31 U.S.C. 6101 note). (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999). (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246). (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212). (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793). (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212). (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011). (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). (47) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332). Note: (28) - (32) only apply to U.S. vendors. FAR 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days of contract expiration. FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 6 Months. (End of clause) The following clauses and provisions apply to this acquisition: DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) (Section 847 of Pub. L. 110-181). DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials DFARS252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). DFARS252.243-7002, Requests for Equitable Adjustment (MAR 1998) (10 U.S.C. 2410). DFARS252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631) DFARS 252.223-7008, Prohibition of Hexavalent Chromium Defense Priorities and Allocation System (DPAS): None 1) Solicitation must be signed, dated and submitted by 31 Mar 14, 12:00 PM, Japan Standard Time. All submissions can be electronically submitted to the following points of contact: MSgt Andrew Peterson Andrew.peterson.4@us.af.mil Comm: 011-81-42552-3014 SFC Lamine Fall lamine.fall@us.af.mil Comm: 011-81-31175-54763 2) Utilize Attachment 1, Pricing Schedule to submit your proposal to ensure a standard format of submissions.
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- Place of Performance
- Address: Yokota AB, Japan
- Record
- SN03317729-W 20140325/140323233154-4a6d10b738772e3d70d157513577ca4a (fbodaily.com)
- Source
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