SOURCES SOUGHT
J -- Preventative maintenance of custom-designed vault
- Notice Date
- 3/19/2014
- Notice Type
- Sources Sought
- NAICS
- 561621
— Security Systems Services (except Locksmiths)
- Contracting Office
- National Archives and Records Administration, NAA, Acquisitions Division, 8601 Adelphi Road, Room 3340, College Park, Maryland, 20740-6001, United States
- ZIP Code
- 20740-6001
- Solicitation Number
- NAMA-14-Q-0046
- Archive Date
- 4/10/2014
- Point of Contact
- Cynthia D. Jones, Phone: 301-837-1860, Santo C Plater, Phone: 301-837-2059
- E-Mail Address
-
cynthia.jones@nara.gov, santo.plater@nara.gov
(cynthia.jones@nara.gov, santo.plater@nara.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a SOURCES SOUGHT NOTICE/REQUEST FOR INFORMATION; not a pre- solicitation notice or solicitation for proposals/quotations. Pursuant to FAR Part 10 (Market Research), the purpose of this notice is to: (1) determine if sources capable of satisfying the agency's requirements exists, (2) determine if commercial items suitable to meet the agency's needs are available or could be modified to meet the agency's requirements, and (3) determine the commercial practices of companies engaged in providing the needed service or supply. Pursuant to FAR Part 6 and FAR Part 19, competition and set-aside decisions may be based on the results of this market research. This notice in no way obligates the Government to any further action. Requirement: This notice is issued by the National Archives and Records Administration (NARA), College Park, MD to identify sources capable of providing the following: NARA Contracting is conducting market research. NARA seeks to procure quarterly preventative maintenance of the custom-designed, manufactured, and installed Vaults for the Charters of Freedom and the Integrated Automated Retraction Systems in order to keep the hardware, software, mechanical systems, and structure of the integrated systems in best working condition, thereby ensuring the continuous display and safe storage of the Charters of Freedom. Services required: The contractor must provide the following services: 1. Quarterly preventative maintenance during a 12-month period of a custom-designed and installed Charters Vaults and Integrated Automated Retraction System (document shuttles), including the hardware, software, mechanical systems, and structure of the integrated systems. 1.1. Quarterly preventative maintenance visits will take place during non-business hours when the Charters of Freedom are not on display. 1.2. Response to emergency service calls is to be within 2 hours of notification by telephone or email. 1.3. Price is to be inclusive of all parts, labor, and travel expenses. See Section 2 for a discussion of the parts and components to be maintained and included in the price. 1.4. A written report is to be submitted to NARA following each preventative visit. 2. During each preventative maintenance visit for the three vaults and document shuttles, the following custom-designed components will be inspected, maintained, and as necessary repaired or replaced in whole or in part: 2.1 Shuttle system a. shuttle operation and condition b. aisle MIA controls c. aisle E-Stop controls d. beacons e. warning horn f. horizontal sync flag sensors g. horizontal sync flags h. floor anchors 2.2 Electrical system a. electrical enclosures b. interface board c. AC operating voltage d. air filters e. circuit boards f. indicator lights 2.3 Door drive system a. drive motor b. brake c. door guide rollers d. encoder e. wire rope f. couplings g. locking pins 2.4 Shuttle and shuttle drive system a. shuttle plates b. shuttle chains c. rollers/slide bearings d. sprocket teeth, shafts, thrust washers, etc. e. encoder timing belt f. shuttle top plate g. torque limiting clutch 2.5 Lubrication a. door gear reducer b. shuttle gear reducer c. shuttle chains 2.6 Vault doors a. lock and locking mechanism b. door operation and floor clearance c. door stops and integrated components 3. Service is to be provided at the following location: National Archives and Records Administration 700 Pennsylvania Avenue, NW Washington, DC 20408-0001 Submission of Information: Companies having capabilities necessary to meet or exceed the stated requirements are invited to provide information to contribute to this market survey/sources sought notice including commercial market information and company information. Companies may respond to this Sources Sought Notice via e-mail to Cynthia.jones@nara.gov no later than March 26, 2014 at 12:00 pm Eastern Time with the following information/documentation: 1. Name of Company, Address and DUNS Number. 2. Point of Contact and Phone Number. 3. Business Size applicable to the NAICS Code: 8(a) Business / HUBZone Small Business/ Service-Disabled Veteran­ Owned Small Business / Small Business / Large Business 4. Detailed information regarding previous and current preventative maintenance services on comparable installations. 5. Commercial market information and practices applicable to this request. 6. A positive statement of your intent to submit a quote as a prime contractor if a solicitation is issued as a result of this Sources Sought Notice. SAM: Interested parties should register in the System for Award Management (SAM). The SAM can be obtained by accessing the internet at www.sam.gov. Disclaimer and Important Notes: This Sources Sought Notice is for market research purposes only and does not constitute a Request for Proposal/Quotation; and, it is not considered to be a commitment by the Government to award a contract nor will the Government pay for any information provided; no basis for claim against the Government shall arise as a result from a response to this Sources Sought Notice or Government use of any information provided. Failure to submit information in sufficient detail may result in considering a company as not a viable source and may influence competition and set-aside decisions. Regardless of the information obtained from this Sources Sought Notice, the Government reserves the right to consider any arrangement as deemed appropriated for this requirement. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. No proprietary, classified, confidential, or sensitive information should be included in your response to this Sources Sought Notice. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. At this time no solicitation exists; therefore, do not request a copy of the Solicitation. After a review of the responses received, a pre-solicitation notice and solicitation may be published on Federal Business Opportunities (FedBizOpps) website. It is the potential offeror's responsibility to monitor FedBizOpps for release of any future solicitation that may result from this Sources Sought Notice. However, responses to this Sources Sought Notice will not be considered adequate responses to any resultant solicitation.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NARA/NAA/AC/NAMA-14-Q-0046/listing.html)
- Place of Performance
- Address: National Archives and Records Administration, 700 Pennsylvania Avenue, NW, Washington, District of Columbia, 20408, United States
- Zip Code: 20408
- Zip Code: 20408
- Record
- SN03314696-W 20140321/140319234951-dfb109847972c067d5896d9a24577ffd (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |