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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 14, 2014 FBO #4493
DOCUMENT

J -- Linear Accelerator Maintenance - Attachment

Notice Date: 3/12/2014
Notice Type: Attachment
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: Department of Veterans Affairs;Network Contracting Office 6;100 Emancipation Drive;Hampton VA 23667
ZIP Code: 23667
Solicitation Number: VA24614Q0400
Response Due: 3/12/2014
Archive Date: 6/19/2014
Point of Contact: Ashley Seffernick
E-Mail Address: 2-9961<br
Small Business Set-Aside: N/A
Description: COMBINED SYNOPSIS / SOLICITATION VA246-14-Q-0400 PREENTATIVE MAINTENANCE/EMERGENCY SERVICE FOR LINEAR ACCELERATORS This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being requested, and a written solicitation will not be issued. Quotes shall reference VA246-14-Q-0423. This Request for Quote (RFQ) document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-72. The Network Contracting Office 6 - SAO East intends to award a firm-fixed-price contract for preventative and emergency maintenance and software support for linear accelerators, specifically; the Varian Clinac CL-21EX (EE# 6008618, Serial Number 1903), CL-600C (EE# 6015902, Serial Number 1022), and the Calypso HCL 1450 for the Hunter Holmes McGuire VA Medical Center in Richmond, Virginia. This procurement is being conducted under the Subpart 13.5 test program and simplified acquisition procedures apply. The intent is to award a six-month base contract with two additional one-year option periods. The option periods may be exercised at the discretion of the Government. The North American Industrial Classification System (NAICS) code for this procurement is 811219 with a small business size standard of $19.0 million. This procurement is unrestricted and all eligible offerors may submit quotes. All offerors must be registered in the System for Award Management (SAM) at https://www.sam.gov to be considered for an award of a federal contract. The record must be complete and not missing elements such as representations and certifications. Questions concerning this solicitation shall be addressed to Ashley Seffernick, Contract Specialist, and e-mailed to ashley.seffernick@va.gov. All questions or inquires must be submitted in writing no later than 5:00 p.m. Eastern Standard Time on 12 March 2014. No phone calls will be accepted. Any amendments to this RFQ will ONLY be available on the Federal Business Opportunities website (www.fbo.gov). The Government will award a contract resulting from this RFQ to the responsible offeror whose quote is the lowest price technically acceptable. Quotes are due by 5:00 PM Eastern Standard time on 17 March 2014. Quotes received after this date and time will be considered late in accordance with 52.212-1(f) and will not be evaluated. Quotes shall be submitted via e-mail to ashley.seffernick@va.gov. Attachments: Statement of Work Dated 27 February 2014 Information System Security-Privacy Language The contractor shall be responsible for all supervision, tools, equipment, travel, labor, and materials necessary to provide a software support package, annual scheduled preventative maintenance and on-call emergency support in accordance with the terms and conditions herein. Offers shall propose prices for all of the following Contract Line Item Numbers: Base Year: 1 April 2014 - 30 September 2014 LineServiceQTYUnitUnit PriceTotal Price 0001Preventative and emergency maintenance for Varian Medical Systems' radiation equipment in accordance with (IAW) the Statement of Work (SOW) for Richmond VAMC. 0001AACalypso HCL 14506Months$$ 0001ABCL-600C (EE# 6015902, Serial Number 1022)6Months$$ 0001ACClinac CL-21EX (EE# 6008618, Serial Number 1903)6Months$$ 0002Software support and upgrade package IAW SOW. 0002AAClinac CL-21EX (EE# 6008618, Serial Number 1903) software support and upgrade.6Months$$ 0002ABCL-600C (EE# 6015902, Serial Number 1022) software support and upgrade6Months$$ 0002ACCalypso HCL 1450 software support and upgrade.6Months$$ Base Year Total Price: $ Option Year One: 1 October 2014 - 30 September 2015 LineServiceQTYUnitUnit PriceTotal Price 1001Preventative and emergency maintenance for Varian Medical Systems' radiation equipment in accordance with (IAW) the Statement of Work (SOW) for Richmond VAMC. 1001AACalypso HCL 14506Months$$ 1001ABCL-600C (EE# 6015902, Serial Number 1022)6Months$$ 1001ACClinac CL-21EX (EE# 6008618, Serial Number 1903)6Months$$ 1002Software support and upgrade package IAW SOW. 1002AACalypso HCL 1450 software support and upgrade.6Months$$ 1002ABCL-600C (EE# 6015902, Serial Number 1022) software support and upgrade6Months$$ 1002ACClinac CL-21EX (EE# 6008618, Serial Number 1903) software support and upgrade.6Months$$ Option Year One Total Price: $ Option Year Two: 1 October 2015 - 30 September 2016 LineServiceQTYUnitUnit PriceTotal Price 2001Preventative and emergency maintenance for Varian Medical Systems' radiation equipment in accordance with (IAW) the Statement of Work (SOW) for Richmond VAMC. 2001AACalypso HCL 14506Months$$ 2001ABCL-600C (EE# 6015902, Serial Number 1022)6Months$$ 2002Software support and upgrade package IAW SOW. 2002AACalypso HCL 1450 software support and upgrade.6Months$$ 2002ABCL-600C (EE# 6015902, Serial Number 1022) software support and upgrade6Months$$ 2002ACClinac CL-21EX (EE# 6008618, Serial Number 1903) software support and upgrade.6Months$$ Option Year Two Total Price: $ Total Contract Price (Base + Option Years):$ Option Year Three: 1 October 2016 - 30 September 2017 LineServiceQTYUnitUnit PriceTotal Price 3001Preventative and emergency maintenance for Varian Medical Systems' radiation equipment in accordance with (IAW) the Statement of Work (SOW) for Richmond VAMC. 3001AACalypso HCL 14506Months$$ 3001ABCL-600C (EE# 6015902, Serial Number 1022)6Months$$ 3002Software support and upgrade package IAW SOW. 3002AACalypso HCL 1450 software support and upgrade.6Months$$ 3002ABCL-600C (EE# 6015902, Serial Number 1022) software support and upgrade6Months$$ 3002ACClinac CL-21EX (EE# 6008618, Serial Number 1903) software support and upgrade.6Months$$ Option Year Two Total Price: $ Total Contract Price (Base + Option Years):$ The following Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) provisions and clauses are applicable to this acquisition and are available for view at: http://farsite.hill.af.mil/ FAR Provisions: 52.204-7System for Award Management (JUL 2013) 52.212-1 Instructions to Offerors- Commercial Items (JUL 2013) 52.212-2 Evaluation-Commercial Items (JAN 1999) The Government will award a firm fixed priced contract to the responsible offeror who is the lowest priced technically acceptable. Technical acceptability is rated as pass or fail and is based on the following: 1. Offeror shall provide an itemized list of the procedures performed in order to comply with section 3.1 Scheduled Maintenance of the Performance Work Statement. The itemized list shall comply with the Original Equipment Manufacturer specifications. 2. Offeror shall provide a list of parts it maintains in order to comply with section 2.2 Parts of the Performance Work Statement which require unique and/or high mortality replacement parts to be available for shipment within 24 consecutive hours of request. 3. Offeror shall validate their ability to be on site within two hours of notification for unscheduled maintenance in accordance with section 3.2 Unscheduled Maintenance of the Performance Work Statement. 4. Offeror shall prove how it will support all system software and upgrades in accordance with section 3.8 Special Conditions of the Performance Work Statement. 52.212-3 Certifications and & Representations (NOV 2013) 52.217-5Evaluation of Options (JUL 1990) VAAR Provisions: 852.233-70Protest Content/Alternative Dispute Resolution (JAN 2008) 852.233-71Alternative Protest Procedure (JAN 1998) 852.252-70Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) 852.270-1Representatives of Contracting Officers (JAN 2008) 852.273-74Award Without Exchanges (JAN 2003) FAR Clauses: 52.203-17 Contractor Employee Whistleblower Rights and Requirements to Inform Employees of Whistleblower Rights (SEP 2013) 52.204-4Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.212-4 Contract Terms and Conditions- Commercial Items (SEP 2013) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (SEP 2013) -52.204-10Reporting Executive Compensation and First-TierSubcontract Awards (JUL 2013) -52.209-6Protecting the Government's Interest When Subcontractingwith Contractors Debarred, Suspended, or Proposed forDebarment (AUG 2013) -52.222-3Convict Labor (JUN 2003) -52.222-19 Child Labor - Cooperation with Authorities and Remedies(MAR 2012) -52.222-21 Prohibition of Segregated Facilities (FEB 1999) -52.222-26 Equal Opportunity (MAR 2007) -52.222-35 Equal Opportunity for Veterans (SEP 2010) -52.222-36 Affirmative Action for Workers with Disabilities (OCT 2010) -52.222-43Fair Labor Standards Act and Service Contract Act-PriceAdjustment (Multiple Year and Option Contracts) (SEP 2009) -52.223-18Encouraging Contractor Policies to Ban Text MessagingWhile Driving (AUG 2011) -52.232-33Payment by Electronic Funds Transfer- System for AwardManagement (JUL 2013) 52.217-8 Option to Extend Services (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration. 52.217-9 Option to Extend Term of the Contract (MAR 2000) a) The Government may extend the term of this contract by written notice to the Contractor within no later than 30 days before contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years six months. 52.232-99Providing Accelerated Payment to Small Business Subcontractors (DEV) (AUG 2012) 52.252-2 Clauses Incorporated by Reference (FEB 1998) VAAR Clauses: 852.203-70Commercial Advertising (JAN 2008) 852.232-72Electronic Submission of Payment Requests (NOV 2012) 852.237-70Contractor Responsibilities (APR 1984)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HaVAMC/VAMCCO80220/VA24614Q0400/listing.html)
Document(s): Attachment; File Name: VA246-14-Q-0400 VA246-14-Q-0400 LINEAR ACCELERATORS RFQ.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1250560&FileName=VA246-14-Q-0400-001.docx); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1250560&FileName=VA246-14-Q-0400-001.docx; File Name: VA246-14-Q-0400 P09 SOW Varian Dated 27 Feb 14.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1250561&FileName=VA246-14-Q-0400-002.doc); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1250561&FileName=VA246-14-Q-0400-002.doc; File Name: VA246-14-Q-0400 P10 Information System Security-Privacy Language-6500.6-App. C.doc (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1250562&FileName=VA246-14-Q-0400-003.doc); Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=1250562&FileName=VA246-14-Q-0400-003.doc; Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
Record: SN03308742-W 20140314/140312234903-e42f8dfd07466639f3364ad837725aaa (fbodaily.com)
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J -- Linear Accelerator Maintenance - Attachment