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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 12, 2014 FBO #4491
SOLICITATION NOTICE

89 -- NORTH CAROLINA ARMY NATIONAL GUARD FOOD SERVICES

Notice Date

3/10/2014
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

424410 — General Line Grocery Merchant Wholesalers
 

Contracting Office

USPFO for North Carolina, 4201 Reedy Creek Road, Raleigh, NC 27607-6412
 

ZIP Code

27607-6412
 

Solicitation Number

W91242-14-T-0004
 

Response Due

4/9/2014
 

Archive Date

5/9/2014
 

Point of Contact

Kia S McCormick, 919-664-6229
 

E-Mail Address

USPFO for North Carolina
(kia.s.mccormick@us.army.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This is a combined synopsis/solicitation for services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a request for quote (Reference number W91242-14-T-0004). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2005-64 and the Defense Federal Acquisition. Regulation Supplement (DFARS) change notice 20121231. It is the contractor's responsibility to become familiar with applicable clauses and provisions. This solicitation is FULL set aside for SMALL BUSINESS. NAICS CODE 424410 NORTH CAROLINA ARMY NATIONAL GUARD INTENDS TO AWARD TO 1 VENDOR. The date, time and request for quote offers are due by: 2:00 P.M. local time on 9 April 2014 to kia.s.mccormick@us.army.mil or Brandon.b.elliott@us.army.mil STATEMENT OF WORK 1. The North Carolina Army National Guard (NCARNG) intends to award a contract to establish a Blanket Purchase Agreement (BPA) to satisfy the NCARNG meal requirements for inactive duty training (IDT) and Annual training (AT). The contractor will provide all personnel, labor, transportation, manifesting, and packaging of unprepared subsistence items for units in the North Carolina Army National Guard at approximately 30 locations in North Carolina. The attached list shows the current locations in the state of North Carolina. The North Carolina Army National Guard may add/remove locations for delivery with a 30 day notice to the Contractor. 2. This BPA will be issued for 1 year base period with an option to exercise 3 additional years. These prices will be evaluated and/or negotiated prior to the beginning of each subsequent year this BPA is utilized. This will be a Blanket Purchase Agreement with calls being issued as required. SEE ATTACHED NCARNG 14 DAY MENU WITH REQUIRED AMOUNT FOR BID PURPOSES. CLIN 0001 - Vendors are required to use the attached menu and provide pricing for items. This will be used as a guide for ordering purposes. Award will be a not to exceed amount and final dollar amount will be based on final invoice after event. $_________________Each 3. Minimum Value of the Contract: The Government agrees to issue BPA Calls of not less than $250.00 (minimum) for each BPA call and not more than $ $150,000 (maximum) for each delivery orders for the duration of the agreement. The total Ceiling will not exceed $600,000 (maximum) for the entire 1 base year with the inclusion of the option to exercise the 3 additional year's duration of the agreement. 4. Abbreviations used in this Statement of Work: North Carolina Army National GuardNCARNG United States Property and Fiscal OfficeUSPFO Contracting Officer's RepresentativeCOR Point of ContactPOC Annual TrainingAT Inactive Duty TrainingIDT United States Department of AgricultureUSDA United States Department of CommerceUSDC Code of Federal RegulationsCFR Technical Bulletin - MedicalTB Med 530 Statement of WorkSOW Directorate of LogisticsDOL Meals Ready to EatMRE Blanket Purchase Agreement BPA 5. IDT deliveries will usually be as needed to each location. A schedule of IDT menus for each month is in the 14 Day Menu. Each unit is authorized one Holiday meal. That meal will be served either the November or December drill. Contractor will be given the month that the holiday meal will be served. 6. Each unit will have up to 15 AT days per year. Each day's meal will consist of 2 hot meals and one MRE. MRE's will be provided by the Government. IDT/AT deliveries will be identified in the delivery order. 7. Contractor will appoint, in writing, a single Point of Contact (and one alternate) for administration and problem resolution to the Contracting Officer at the time of award. Contractor will provide documentation of new appointments within ten (10) calendar days of any changes. 8. The United State Property & Fiscal Office (USPFO) contracting office personnel, the DOL Ordering Official (and Alternate) and COR are the only persons authorized to place orders with the Contractor. Contractor will provide alternate ordering systems via facsimile, mail or telephone, in case Internet access is disrupted. 9. Contractor must provide an acceptable ordering program or have one established immediately, upon award of contract, in order to place orders via the Internet (must be compatible with Windows 7), any special equipment required, other than standard equipment required for Internet access, and training on using the ordering program for the DOL Ordering Official, and alternate. The program shall contain all items in the menus attached (14 Day Menu). The program must compute total price for each delivery with a verifiable order summary. 10. Ordering System A. The DOL, United State Property & Fiscal Office (USPFO) will be the only ordering activity. However, at a future date the USPFO may require more ordering activities to be brought online. B. All supplies furnished shall be exactly those ordered. No substitutions will be acceptable unless authorized by the State Food Service Technician or alternate. C. Substitutions must be of equal or better quality than the original item ordered, at no additional cost to the NCARNG. D. Products shall be received in an acceptable condition upon delivery as determined by the receiving official. Normally, the receiving official will sign the delivery truck ticket at the time of delivery. Discrepancies in quantities, damaged product, or perishables arriving in an inedible condition will be annotated on the delivery ticket at the time of delivery. E. Orders placed against the resulting contract will be in writing. 11. Deliveries A. Delivery will usually be monthly at each activity for IDT requirements and as required for AT requirements. B. Date and time of each delivery will be provided with each individual order. C. Assume delivery will be required not later than Friday of the week prior to the drill weekend. D. Indicate latest time /day by which order must be placed in order for delivery to be made by the required day/time. E. Most deliveries will be made on Thursday and Friday but other days may be necessary. F. Units on Active Duty for Training (AT), usually for a two week period, will require deliveries on Mondays, Wednesdays, Fridays or more often. Each unit will typically attend one AT two weeks per year. During AT, two meals, breakfast and dinner are eaten each day. G.Acceptable Delivery Times are: a. IDT: Thursday, Friday 7:00 a.m. to 3:00 p.m. prior to scheduled drill for unit b. AT: Monday, Wednesday and Friday, 7:00 a.m. to 3:00 p.m., before noon is best. H. The contractor shall deliver shipments remedying discrepancies between 7:00 a.m. to 3:00 p.m., no later than 24 hours from the original delivery date/time. I. Emergency orders will be delivered at a mutually agreeable day/time, established when the order is placed. J. Changes or deviations to the above delivery schedule will be approved by the Ordering Official at least 24 hours prior to the requested change in schedule. K.The driver will unload deliveries at the discretion of the receiving personnel. L. The contractor must deliver all ordered subsistence. M. Contractor should be aware that not all of the locations have docks. 12. Contractor must provide an emergency order request procedure in the event that food supply support is required for unscheduled feeding requirements. The procedure must include a 24 hour point of contact, delivery procedures and additional costs to the NCARNG, if applicable. All standards stated in this SOW are applicable to emergency orders. 13. Subsistence items and products ordered and shipped in accordance with the 14 Day Menu must be the same items as in initial proposal, to include brand name of product. Substitutions are authorized when meeting the following criteria: A. Contractor must get approval of substitute items from the State Food Service Technician or alternate, at least 24 hours prior to the required delivery date/time. 14. Pricing A. Prices must be as low as or lower than those charged to the Contractor's most favored customer for comparable quantities under similar terms and conditions, in addition to any discounts for prompt payment. Annually the contractor will price the menus out. B. Prices must not include any Federal, State, or local taxes from which this agency of the Government is exempt C. Prices for food items not listed in the menus yet required during the resulting contract period will be based on the vendor price list in effect until changed by market conditions. D. Contract pricing will be based on delivered product to each North Carolina Army National Guard established location. There are generally two (2) meals provided each weekend (one weekend per month) for each unit. However, it is possible that some units will require only one meal per weekend, or more than two per weekend. 15. Annually the contractor will be required to price out the 14 Day Menu by meal. The annual price list will be requested and reviewed at least 60 days prior to the exercise of option years. 16. The subsistence items to be delivered must meet health/sanitation standards required by the USDA and the North Carolina Department of Health. If items are delivered which are contaminated, spoiled, outdated, damaged, or discrepant, they will not be accepted. Items not accepted must be replaced by the contractor within 24 hours from the time of the original delivery, at no additional cost to the NCARNG. The delivery person will be considered the contractor's representative and must adhere to all requirements in the contract. 17. Fluid dairy products and other dairy products: Dairy products shall have sufficient remaining shelf life commensurate with industry standard, and at a minimum, milk must have ten (10) days prior to expiration date indicated on manufacturer's packaging. Eggs shall be pasteurized and USDA approved, and when delivered shall have no less than 10 calendar days until their expiration date. 18. Upon delivery, all fresh bread shall have no less than 10 calendar days until its expiration date. Frozen bread shall have no less than 60 calendar days until its expiration date. Frozen bakery products other than bread shall have no less than 90 days until their expiration dates. 19. All food and beverage products must be identified with readable dates, such as a quote mark use by date quote mark, quote mark date of production quote mark, quote mark date of processing/pasteurizing quote mark, or quote mark sell by date quote mark. For shelf-stable items, open dating is preferred but coding is acceptable. Contractors who do not use open dating must give the Contracting Officer at the USP&FO for North Carolina and the appropriate personnel at the dining facilities a code key explaining the actual dates of production or processing, if requested. When cases are split and the shelf life date is on the case package, the date must be provided to the government's receiving agent. 20. All produce items must meet all Federal, State, and Local industry standards, regulations, grading and guidelines governing growth, manufacturing, storage, packaging, distribution and transport. All produce shall be well colored and possess characteristics normally associated with U.S. Number 1 quality or better. The contractor must supply all items listed on the 14 Day Menu. Produce must be free from decay, rotting and/or deterioration such as to make it unfit for consumption. Products must be free from defects with the exception of very slight superficial defects provided these defects do not affect the general appearance, quality and presentation in the packaging. Products must be clean and practically free of any visible foreign matter and free from pests and pest damage. Products must be free of abnormal external moisture, foreign smell and/or taste. 21. Deletions: If the ordering unit makes a deletion to the order and the contractor does not delete the item from the order, the item will be returned. 22. All meat, poultry, fish and seafood items must meet all USDA, Federal, State, and Local industry standards, regulations, DA PAM 30-22, grading and guidelines governing growth, manufacturing, storage, packaging, distribution and transport. All such items, when delivered, shall have no less than 10 calendar days until the expiration date. 23. Contractor shall develop and maintain a sanitation program to comply, at a minimum, with 21 CFR 110, Current Good Manufacturing Practice in manufacturing, Packing, or Holding Human Food; TB Med 530; USDA, Federal, State, and Local industry standards, regulations and guidelines to ensure temperature standards, sanitation, storage and warehousing practices for food are monitored and evaluated in accordance with accepted industry standards. Record of sanitary inspections by the contractor shall be maintained and made available to the Contracting Officer upon written request. 24. Contractor shall develop and maintain a stored products pest management program that assures pest management practices for food and other co-located non-food items are monitored and evaluated in accordance with accepted industry standards. These standards shall include, but not be limited to, the TB Med 530; 21 CFR 110; Current Good Manufacturing Practice in manufacturing, Packing, or Holding Human Food; the Federal Insecticide Fungicide and Rodentcide Act (as amended); and pertinent Federal, State, and Local Industry standards, regulations and guidelines. 25. Inspection and acceptance of items will be performed at each receiving facility. Each receiving official will be responsible for accepting or rejecting the product as it is delivered. All food items will be inspected and approved by the receiving facility's authorized receiving official before final acceptance will be made. 26. Sanitary Inspection Requirement: Applicable food products ordered will originate either in an approved establishment listed in the directory of sanitary approved food establishments for Armed Forces Procurement or which has been inspected under the guidance of the USDC or the USDA. The website for the directory is: http://veda.amedd.army.mil/86256F90007C2DID/VETCOM. 27. Shipping and Storage a.Subsistence Items requiring dry storage shall be shipped in a safe and sanitary manner. b. Subsistence Items requiring refrigeration shall be shipped and stored under refrigeration not exceeding 40 degrees Fahrenheit. c. Subsistence Items requiring frozen storage shall be shipped and stored under freezer conditions not exceeding 10 degrees Fahrenheit. No item will be accepted if there is any evidence of thawing. d.All fresh poultry items must be packed in ice packed cartons or gas flush cartons. All beef and pork items shall be packaged in a vacuum process, wrapped in plastic wrapping or vacuum packed in plastic sealed bags. e.Frozen products must be wrapped in plastic. f.All fresh fish must be ice packed. g.Refrigerated trucks shall be used for the delivery of perishable and frozen products. 28. Delivery Tickets / Invoicing A. Each delivery shall be accompanied by the Contractor's delivery ticket/invoice. Three (3) copies, an original plus two, shall accompany the delivery. The receiving official will sign all copies of the delivery ticket/invoice and keep one. The original and one copy will be retained by the Contractor. Any changes must be made on Credit Memos. Contractor must also supply either a paper copy or electronic copy to the ordering official. B. Indicate any discounts to be offered for prompt payment (e.g. 1% net 14). C. Contractor shall submit the original delivery ticket/invoice and one (1) copy to the following address within 30 days of delivery: G4 Food Services Branch for NC National Guard ATTN: 1SG Delores Badger 1636 GOLD STAR DRIVE RALEIGH, NC 27607 Delores.m.badger.mil@mail.mil D. Each delivery must have a separate invoice. Combining deliveries onto a single invoice is not authorized. 29. Contractor will accept the responsibility for tracking manufacturer rebates, usage reports and proof of performance throughout the entire contract upon direction of the Contracting officer or his duly authorized representative. 30. Each delivery ticket/invoice shall contain sufficient data for billing purposes. This includes: a.Invoice Number b.Invoice Date c.Contract Number d.Delivery Order Number e.Delivery Date f.Item Nomenclature g.Quantity purchased per item h.Unit of Issue i.Clearly identified changes and annotations on all copies j.Total dollar value of invoice, recalculated, if applicable 31. Invoicing A summary invoice shall be submitted at least monthly for all deliveries made during a billing period. The invoice will identify the delivery tickets contained therein, stating their total dollar value, and supported by receipted copies of the delivery tickets. 32. It is permissible to identify each unit or delivery location by a customer or account number. The summary invoice may then reference each delivery ticket by customer or account number. 33. Authorized individuals a. A notice of individuals authorized to purchase under the proposed BPA contract and the dollar limitations will be given at the time of award. 34. No individual order (invoice) under this proposed agreement shall exceed $100,000.00. 35. Products and Food Specifics a. Canned and frozen vegetables and fruits should be Grade B standard or better. b. Vendor must provide fresh and frozen meats. Frozen meat products must be manufacturer frozen. Meats must be Grade A standard. c. Vendor must provide a complete frozen or fresh line of bread. All fresh bread shall have no less than 10 calendar days until its expiration date. Frozen bread shall have no less than 60 calendar days until its expiration date. Frozen bakery products other than bread shall have no less than 90 days until their expiration dates. d. Vendor must provide 1% low fat white and chocolate milk. Pack must be 12/case (ultra pasteurized) 60 day shelf life product. e. Vendor must provide a full-line of produce with pre-determined split cases or smaller pack sizes available. f. Ground beef must be 80 / 20% lean. g. Vendor must provide bulk fountain drink and bottled water as needed based on location requesting specific item. 36. The following attachments are provided for your information: Attached Doc - North Carolina Army National Guard 14 Day Menu Attached Doc - List of delivery locations. Please notice that the counties where the units are located are in bolder type. The actual locations of the armories are indicated in the smaller print. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil. Contractors must be actively registered with the System for Award Management Registration (SAM) at http://www.ccr.gov, at Wide Area Work Flow (WAWF) at http://wawf.eb.mil, and at Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. FAR 52.204-99 System for Award Management Registration; FAR 52.211-6, Brand Name or Equal (for commodities when purchase description is brand name or equal), FAR 52.211-17 Delivery of Excess Quantities (for multiple quantities) FAR 52.212-1, Instructions to Offerors-Commercial Items, FAR 52.212-2 Evaluation-Commercial Items Evaluation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, lowest price and technically acceptable of all item quote mark all or none quote mark. FAR 52.212-3, Offerors Representation and Certifications Commercial Item or complete electronic annual representations and certifications at http//orca.bpn.gov., FAR 52.212-4 Contract Terms and Condition-Commercial Items; FAR 52.212-5 (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply. FAR 52.219-6, Notice of Total Small Business Set-Aside (if applicable), FAR 52.219-28, Post Award Small Business Representation (if applicable, FAR 52.222-21 -Prohibition Of Segregated Facilities; FAR 52.222-26 Equal Opportunity; FAR 52.222-35- Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era; FAR 52.222-36 Affirmative Action for Workers With Disabilities; FAR 52.222-37 -Employment Reports On Disabled Veterans And Veterans Of The Vietnam Era; FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (Services Only) FAR 52.222-50 Combating Trafficking in Persons; FAR 52.225-1, Buy American Act - Supplies; Offerors are reminded that the Buy American Act restricts the purchase of supplies that are not domestic end products, FAR 52.225-13, Restrictions on Certain Foreign Purchases FAR 52.232-33 -Payment by Electronic Funds Transfer--Central Contractor Registration; FAR 52.232-36, Payment by Third Party; FAR 52.237-7, Indemnification and Medical Liability Insurance, (Applicable only for medical contracts), FAR 52.253-1 -Computer Generated Forms (when contractor is required to submit data), 252.209-7999 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION 2012-O0004) (JAN 2012) (a) In accordance with sections 8124 and 8125 of Division A of the Consolidated Appropriations Act, 2012,(Pub. L. 112-74) none of the funds made available by that Act may be used to enter into a contract with any corporation that- (1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government. (2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that- (1) It is [ ___ ] is not [ ___ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, (2) It is [ ___ ] is not [ ___ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months. (End of provision) DFARS 252.204-7004 -Required Central Contractor Registration (CCR); Contractors not registered in the CCR will be ineligible for award (register at http://www.ccr.gov/, DFARS 252.211-7003 Item Identification and Valuation, DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items DFARS 252.212-7001 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items DFARS 252.225-7000, Buy American Act (BAA) - Balance of Payments Program Certificate (when applicable) DFARS 252-225.7001, BAA - Balance of Payments Program (when applicable) DFARS 252.225-7002, Qualifying Country Sources as Subcontractors DFARS 252.225-7012, Preference for Certain Domestic Commodities DFARS 252.232-7003, Electronic Submission of Payment Requests (WAWF instructions provided at time of award) DFARS 252.243-7002, Request for Equitable Adjustment (when applicable) DFARS 252.246-7000, Material Inspection And Receiving Report DFARS 252.247-7023, Transportation of Supplies by Sea, Alternate III Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 6 months provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 1 Year and 6 months. Note: The full text of a clause/provision may be accessed electronically at: http://farsite.hill.af.mil. Note: Contractor will be required to utilize Wide Area Workflow (WAWF) for electronic submission of payment requests (https://wawf.eb.mil/) Submittal requirements: Offerors shall submit quotations including information required by the applicable provisions which outline the following: 1. Pricing for each Priced CLIN (0001 and 0002); 3. Proposals must also include completed representations and certifications in the provisions 52.212-3 Alt. I and 252.212-7000, except that 252.212-7000 need not be filled out if the offeror has completed the pertinent representations and certifications in Online Representation and Certifications Application (ORCA) at www.bpn.gov within the past 12 months. If the offeror has completed 52.212-3 Alt I in ORCA, include the appropriate certification. Offers are due April 9 at 2:00 PM Eastern. Oral quotations will not be accepted. No Faxed offers will be considered. Mail offers to USPFO for North Carolina, Attn: Kia McCormick, 4201 Reedy Creek Road, Raleigh, NC 27607. Physical address delivery address, 4201 Reedy Creek Road, Raleigh, NC 27607. Email offers to kia.s.mccormick.mil@mail.mil. Any questions shall be addressed in writing no later than 24 hours prior to receipt date and time to Kia McCormick, Contracting Officer, at email kia.s.mccormick.mil@mail.mil.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA31/W91242-14-T-0004/listing.html)
 

Place of Performance

Address: USPFO for North Carolina 4201 Reedy Creek Road, Raleigh NC

Zip Code: 27607-6412
 

Record

SN03306577-W 20140312/140310234908-e9b09eaf8532b005c44ed6388322398e (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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