SOLICITATION NOTICE
X -- IMPROVING UNDERGRADUATE STEM EDUCATION (IUSE) PANEL MEETING
- Notice Date
- 3/10/2014
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard, Room475, Arlington, Virginia, 22230
- ZIP Code
- 22230
- Solicitation Number
- DACS14P2014
- Archive Date
- 4/9/2014
- Point of Contact
- Jannele Gosey, Phone: (703) 292-4445
- E-Mail Address
-
jgosey@nsf.gov
(jgosey@nsf.gov)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-72 are incorporated into this RFQ. OBJECTIVE The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, refreshments, and audio visual equipment of a high-quality facility for the 2 day Improving Undergraduate STEM Education (IUSE) Panel Meeting to be held April 22-23, 2014. The alternate meeting dates are April 24-25, 2014. The meeting space will be required all day Monday and Tuesday. The facility must be located in the Washington Metropolitan Area and within a 10 minute walking distance from a Metro station. MEETING SPACE REQUIREMENT The facility must provide the following spaces: One (1) large general session meeting room that can accommodate up to 180 attendees when configured for a theater seating set-up on all meeting days. This large session meeting room must be available at 7-9am Monday morning and 10am-12pm Tuesday afternoon. Twenty (20) break-out group meeting rooms that can each accommodate up to 9 participants/w 8 laptops when configured for a classroom set-up. 9 chairs should be available in each room. The rooms should be easily accessible from the large general session meeting room. All of the meeting space above is to only be utilized by NSF for the duration of the panel meeting. Access should be provided to the break out rooms from 8:00 a.m. through 6 p.m. on the first day night and 8:00 a.m. through 1:00 p.m. on the second day; Assistance is required on the first and last day of each meeting with loading and unloading heavy boxes of materials. All applicable fees must be included. SLEEPING ROOMS REQUIREMENT The facility must provide (or have access to) up to 165 single, private rooms with private baths for the first two nights of the Panel Meeting (Sunday and Monday) Checkout Tuesday. All lodging rooms must be at the same location as the conference facility. Internet connection is required in sleeping rooms. Participants will be responsible for paying for their own sleeping rooms; therefore a sleeping room block is needed. NSF will not be held liable for any unused or cancelled rooms. Please include this in your contract as a term/condition. AUDIO VISUAL REQUIREMENT Large general session room requirements: one (1) overhead projection screen; one (1) LCD projector configured for use with an NSF-provided laptop; one (1) podium with one (1) podium microphone and one (1) wireless microphone; one (1) portable, hand-held, wireless microphones; and, wireless internet connection needed each day. All applicable fees must be included. Break-out room requirements: Wireless internet connection needed each day; one (1) flip chart with pad required in each room. All applicable fees must be included. NSF will have laptops delivered to be used in the meeting rooms for the participants, of which the outside contractor will handle the laptop setup and breakdown. The hotel shall ensure that all materials, services, products and electronic information and technology provided under this contract are in compliance with Section 508 of the Rehabilitation Act of 1973. All applicable fees must be included. FOOD REQUIREMENT On day one, morning and afternoon light refreshments are needed for 160 participants. On day two, only morning light refreshments are needed for 160 participants. The cost of the AM/PM break combined cannot exceed $25 per person, per day, inclusive of ALL fees. NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages SUBMISSION OF QUOTE: Quotes are due no later than 12:00pm, local Washington, D.C. time, March 25, 2014. Quotes are to be e-mailed to Jannele Gosey at jgosey@nsf.gov. No faxes will be accepted. Late quotes will be subject to the terms of FAR Provision 52.212-1 as incorporated below. As provided in 52.212-1, offerors shall provide a technical description of the items being offered in sufficient detail to allow the NSF to evaluate compliance with the requirements in this solicitation. If you have questions regarding this requirement, please submit your inquiries, via email, to Ms. Gosey, no later than 4:00pm Washington, D.C. local time, March 18, 2014. NOTE: The NSF reserves the right to verify the offerings of any offeror through an onsite inspection of the property. SELECTION CRITERIA Award will be made to the responsible offeror whose quote provides the lowest price and is technically acceptable. CLAUSES The following Federal Acquisition Regulation (FAR) provisions and clauses in effect through FAC 2005-16 are applicable to this procurement: 52.212-1, INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS; 52.212-2, EVALUATION-COMMERCIAL ITEMS, 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS; FAR Clause 52.212-5, CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS, The Contractor shall comply with following clauses, as indicated within the respective sections of paragraph b of this provision: (8) 52.219-6, NOTICE OF TOTAL SMALL BUSINESS SET ASIDE; (19) 52.222-3, CONVICT LABOR; (20) 52.222-19, CHILD LABOR; (21) 52.222-21, PROHIBITION OF SEGREGATED FACILITIES; (22) 52.222-26, EQUAL OPPORTUNITY; (24) 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES; (31) 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER____CENTRAL CONTRACTOR REGISTRATION; and (33) RESTRICTIONS ON CERTAIN PURCHASES
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NSF/DACS/DACS/DACS14P2014/listing.html)
- Place of Performance
- Address: 4201 Wilson Blvd, Arlington, Virginia, 22230, United States
- Zip Code: 22230
- Zip Code: 22230
- Record
- SN03305876-W 20140312/140310234142-c2226c72100aa28ed39d0101462dad15 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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