SOURCES SOUGHT
76 -- Collection Management System (CMS) Replacement
- Notice Date
- 2/20/2014
- Notice Type
- Sources Sought
- NAICS
- 512110
— Motion Picture and Video Production
- Contracting Office
- Library of Congress, Contracts Services, Contracts Services, 101 Independence Ave SE, Washington, DC, 20540-9411
- ZIP Code
- 20540-9411
- Solicitation Number
- LCLS2014CMS
- Archive Date
- 3/18/2014
- Point of Contact
- Janat Mata-Hitz, Phone: 202-707-3532, Shameema A. Rahman, Phone: 2027073812
- E-Mail Address
-
Jmata@loc.gov, srah@loc.gov
(Jmata@loc.gov, srah@loc.gov)
- Small Business Set-Aside
- N/A
- Description
- Request for Information - Sources Sought Collection Management System (CMS) Replacement (i) Objective of Request for Information The Library of Congress (the Library) is conducting market research. This Request for Information (RFI) with its attachment is provided as information to the market place, and is an invitation for Respondents to express interest, an invitation to participate in an Informational Meeting, and to provide feedback on the Library's requirement. The Library is interested in maximizing public access to and discovery of its audiovisual collections and increasing data flexibility and transformation associated with such collections, while maintaining and extending existing functionality provided by the current collection management system, Merged Audio Visual Information System version 3.x (MAVIS), as captured in the attached draft requirements. Information gathered through this RFI may be used for a possible future Library requirement to implement and migrate to a modern collection management system for its existing analog and digital audiovisual collections. (ii) Background of Existing Collection Management System The Motion Picture, Broadcasting and Recorded Sound (MBRS) division of the Library of Congress has responsibility to acquire, catalog, preserve, and provide access to the Nation's audiovisual heritage. In the effort to fulfill its responsibilities, the Library has acquired the world's largest collection of film, sound recordings, video, and broadcast artifacts; cataloged over 2.1 million audiovisual titles; digitally preserved more than 3.5 Petabytes of material; and provided public access to its collections through Library reading rooms and online. Currently, the Motion Picture, Broadcasting and Recorded Sound (MBRS) division of the Library uses a collection management system (MAVIS - Merged Audio Visual Information System version 3.x) to inventory and track the location of analog and digital collection items; manage acquisitions; manage item loans; integrate with a custom-developed workflow management application; and to create and update all preservation, technical, descriptive, and other metadata associated with the lifecycle of its audiovisual collections. In 2007, the Library opened the Library of Congress Packard Campus for Audio-Visual Conservation (PCAVC) in Culpeper, Virginia. Since that time, the majority of the audiovisual work performed by the MBRS division of the Library has taken place at the PCAVC. The PCAVC is home to all of the equipment and technology necessary to digitize, preserve, and host the Library's audiovisual collection. For more background information, please see: http://www.loc.gov/avconservation/ (iii) Informational Meeting The Library intends to conduct a 2-hour Informational Meeting (Meeting) on or about March 10, 2014, 2014, at the Library of Congress Packard Campus for Audio Visual Conservation (PCAVC) in Culpeper, Virginia. The intent of the Meeting is to provide vendors the opportunity to ask questions regarding this RFI and attached Draft Requirements. The Meeting is open to any interested vendor who has products or services that are in direct support of the expectations identified in this RFI. Pre-registration is required. Vendors will be allowed no more than three (3) representatives for the entire company. Individual divisions of a company are considered a single parent company. It is recommended that at least one (1) of the participants be a senior-level strategist and one (1) from the vendors' technical division. Teleconferencing will be available. All wishing to attend Meeting [in person or by teleconference] must pre-register by providing the names of attendees and indication of interest via e-mail with the subject heading "Library Collection Management System Replacement." The session will be open only to those who have pre-registered. NOTE: Accessibility for persons with a disability is provided, but must be noted in the pre-registration e-mail. Please include the type of accommodation required in the e-mail. Questions related to the Requirement: Vendors are also encouraged to submit Questions about the Library's requirement prior to the Meeting. These Questions will be addressed by the Library at the Meeting. All questions must be submitted in writing via e-mail with the subject heading "Library Collection Management System Replacement." (See Points of Contact below.) Only registered companies will be allowed to attend the Meeting and receive an email confirmation regarding attendance and additional information, such as time and place of the Meeting. NOTE: Materials presented and discussed at the Meeting will be informational only. The Q&A will be posted on FedBizzOpps after the Meeting. (iv) Comments on Draft Requirements (See Attached): The Library is seeking comments and/or recommendations about the entirety, a portion of, or individual points relating to the Attached Draft Requirements. Specific comments in the response should cite to the relevant section number, item number and/or page number and paragraph number. These comments and/or recommendations are due no later than COB, Thursday, April 10, 2014. Comments and/or recommendations should be sent via email to Points of Contact in Section (viii). NOTE: Information submitted may be used as a basis for a future solicitation and/or as a basis for more in-depth research of an organization's capability. (v) General Information Requested from Respondents: 1. Identify if you are on an applicable GSA Schedule or other Government wide contracting vehicle, and if so, provide Schedule and contract number. Being on the GSA Schedule or other Government wide contracting vehicle is not a requirement; 2. Provide the following Business information: • DUNS Number • Company Name • Company Address • Company Point of Contact, phone number and email address (vii) General Clarification Questions regarding the RFI shall be submitted electronically no later than 5:00 p.m. Eastern Time, Tuesday, February 25, 2014, to the Points of Contact below. The Government reserves the right to only answer questions that are applicable to this RFI. (viii) Email Submission Information and Points of Contact: The Library encourages respondents to send One email that includes your pre-registration information and any Questions to be answered at the Meeting, and General Information. Please send your email no later than 5:00PM, Eastern Time, Monday, March 3, 2014, to the following Points of Contact: Janet Mata-Hitz at jmata@loc.gov and Shameema Rahmen at srah@loc.gov. (ix) Disclaimer This Request for Information ("RFI") is issued pursuant to FAR 15.201(c) (7) solely for information and planning purposes and does not constitute a solicitation. In accordance with FAR 15.201(e), responses to this RFI are not offers to a contract solicitation and cannot be accepted by the government to form a binding contract. Respondents are solely responsible for all expenses associated with responding to this RFI. Responses to this RFI will not be returned. Any information submitted by respondents to this RFI is strictly voluntary. Material submitted will be deemed proprietary to the extent permitted by applicable laws and regulations if so marked by the respondent. This notice does not restrict the Government or Library to a particular procurement approach. This RFI should not be construed as a means to pre-qualify contractors. Based on the responses to this RFI, the Library may issue a Request for Proposals ("RFP") at an undetermined time in the future.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/LOC/CS/CS/LCLS2014CMS/listing.html)
- Record
- SN03292487-W 20140222/140220234721-2f1a19e8f8c336dd07184196157b46bd (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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