MODIFICATION
X -- Hotel Rooms and Meal Services
- Notice Date
- 1/21/2014
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- MICC Center - Fort Sam Houston (JBSA), Directorate of Contracting, Fort Sam Houston, TX 78234-1361
- ZIP Code
- 78234-1361
- Solicitation Number
- W9124J-14-R-XXXX
- Response Due
- 1/28/2014
- Archive Date
- 3/22/2014
- Point of Contact
- Beverly Towns, 210-446-2192
- E-Mail Address
-
MICC Center - Fort Sam Houston (JBSA)
(beverly.a.towns.civ@mail.mil)
- Small Business Set-Aside
- N/A
- Description
- The Mission and Installation Contracting Command(MICC)- Fort Sam Houston, TX is conducting market research to determine the existence of interested sources capable of providing the described services. This is not a Request for Proposal (RFP). This announcement is for information and planning purposes to obtain and indication of any interested large and small businesses, and to determine if there is any interest from the socioeconomic small businesses (to inlude 8(a), HUBZone, SDVOSB, WOSB, etc.). This sources sought is not to be construed as a commitment by the Government, implied or otherwise,to issue a soliciation or award a contract. The NAICS code for this sources sought is 721110 with a small business size standard of $30 Million average annual revenue. The Government's determination on how to compete the proposed requirement will be made based on responses to this notice and is at the sole discretion of the Contracting Officer. The Government will not award a contract based on this Sources Sought Notice, the information received, nor reimburse participants for information voluntarily provided. All information that is provide is strictly voluntary. The Department of Army has a requirement for lodging,conference room, meals, Child Care and Youth Services and Audio Visual (AV) requirements. This mission has a requirement of service sometime in the future. The Government's intent is to issue firm fix price contract to meet all of the lodging requirements for this mission. The contract shall be non-personal services contracts to provide lodging and meals. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Interested vendors will provide tiered pricing to include the number of rooms that can be provided at the Government per diem rate as well as how many rooms at other rates. Provide conference room daily rates. Interested vendors will also provide pricing for meals as outlined below. The Government is not requesting technical/management proposals, If you are an interested source, please provide the following information: 1. Company Name with a Point of Contact. 2. DUNS Number and CAGE Code. 3. Small Business Certifications (if applicable). 4. A brief statement of capablility (no more than 5 pages) which demonstrates the ability to meet the requirements of the PWS, and includes any past performance information on Government contracts of similar size and scope. The NAICS code for this sources sought is 721110 with a size standard of $30 million average annual revenue. Electronic responses are preferred and hard copy documents are highly discouraged. No requests for capability briefings will be honored as a reqult of this notice. Information provided in response to this Source Sought Notice will not be used as part of any subsequent solicitation requirement. Interested souces who submit data are responsible for appropriately marking information if it is proprietary in nature. Capability Statements are due no later than Monday, January 28, 2014 at 3 PM C.S.T. Responses may be en-mailed or delivered to the primary contract listed below: Please note that electronic submissions are preferred. REQUIREMENT: The United States Army requires the hotel be within walking distance to the conference site and various shops and restaureants. The hotel to provideds free wireless internet access throughout the building and has free parking. The facility has coffee pots, refrigerator and micorwaves in each room, double occupancey, free access to gym facilities, swimming pools, etc. The Government will coordinate with the hotel with the accrual number of rooms required within 16 hours after notification. Room requirements may change depending on the requirements upon the start of the mission. As mission events change, increases and decreases to the number of rooms required will be coordinated with the Hotel. The COR will provide a list of names that require lodging at the hotel. See SOW Draft below: 760 Engineer Company and 779 Engineer Company Charleston, West Virginia 28 February - 2 March 2014 DRAFT The following request for hotels within walking distance to the conference site and various shops and restaurants. This hotel provides free wireless internet access throughout the building and has free parking. The facility has coffee pots, refrigerator and microwaves in each room, double occupancy, free access to gym facilities, swimming pools, etc. 1.127 February 2014 - Advanced Party arrives 1.228 February 2014 - Attendees Arrive 1.31 March 2014 - Conference Day 1.42 March 2014 - Attendees Depart 1.52 March 2014 - Advanced Party Departs I. Lodging: This amount must include resort fees, service fees or gratuities. - Friday, 28 February 2014 - Saturday, 1 March 2014 175 Double occupancy rooms for 2 nights: 25 Single occupancy rooms for 2 nights Total: 200 rooms **Attrition must be waived. Tax exempt forms will be used. Personal expenses in Guest rooms (such as movies, laundry and room service) will be paid for by the guest. Event planner must provide a company on-site representative must be at the hotel from the time the advance party arrives until the departure of the Trail party. II. Conference Rooms: Requirement #1, Conference Room large enough to accommodate 250 people for 2 days Conference Date: Saturday, 1 March 2014 Estimated Arrival: 1300 (1pm) Friday, 28 February 2014 Estimated Departure: 1100 (11am) Sunday, 2 March 2014 Requirement #2 a. Large conference room must have space and seating, to include tables and chairs, for up to 250 individuals from 0700 - 1700 hrs on Saturday, 1 March 2014 and from 0800-1200 hrs on Sunday, 2 March 2014. b. Small conference room must have space available for up to 75 children from 0700 - 1700 hrs on Saturday, 1 March 2014 and 0730 - 1200hrs Sunday, 2 March 2014. Room must have chairs and tables for use as a child care area. Small conference room or space available inside/outside conference event space must have space available for tables and chairs up to 45 vendors from 0730 - 1600 hrs on Saturday, 1 March 2014and 0730 - 1100 Sunday, 2 March 2014. Each vendor shall be allotted one table (w/linen) and two chairs. III. Food and Beverages: We are requesting a complimentary hot Breakfast Buffet on Saturday, 1 March 2014 and Sunday, 2 March 2014. Lunch catering is required- with the use of a conference center, lunch will have to be procured through the conference center. Lunch catering is provided at a separate cost from conference space rental. Lunch will include a variety of offerings to include hot and cold platters. Beverages will provided with lunch to include a mixture of hot and cold, caffeinated and non caffeinated beverages to include juices. In addition, kid friendly meals (60) must be provided such as chicken fingers, applesauce, macaroni and cheese, hamburger, French fries etc. Meal Schedules. The hotel will provide meals to all invited guests per the following schedule. Meals will be prepared according to existing hotel menus. a. Breakfast: The Contractor shall provide a breakfast buffet as outlined below: Saturday, 1March 20147:00 am - 8:00 am Contract Funded250 Total:250 b. Lunch: The Contractor shall provide a lunch buffet as outlined below: Saturday, 1 March 20141130 am - 1:30 pm Contract Funded250 Total:250 c. COFFEE BREAKS (if part of a meeting package): The Contractor shall provide a coffee break area outside the main conference room. Break services will be arranged according to the hours of the conference. Exact times for the coffee breaks will be designated at a later date but prior to the event by the COR. The Contractor shall have the break food and beverages set out 30 minutes prior to each designated break time. d. Morning coffee breaks shall consist of the following: assorted fruit juices, local pastries, muffins, Danish, croissants, regular and decaffeinated coffee, assorted tea, and water for 250 persons. e. Afternoon coffee breaks shall consist of the following: freshly baked assorted cookies and pastries, regular and decaffeinated coffee, assorted teas and sodas for 250 persons. IV. Audio Visual (AV) requirements: a. Requested for 1 Large Meeting room: *Need power strips and extension cords, water pitchers, glasses, pen, writing pads on each table. Provide a sound system that includes speakers powerful enough to project throughout the entire conference room, an illuminated podium with 2 wireless microphones and one lapel microphone. b. Requested for 1 Small Meeting room: * Need power strips and extension cords, need large screen or television for entertainment with DVD player. V. Description of Conference Room Requirements: Conference meeting space is required for Saturday, 1 March 2014 and Sunday, 2 March 2014. Yellow Ribbon Event 2 in order to provide 2 days of briefings related to deployment and to accommodate the expected 250 Family Members and Soldiers, vendors and guest speakers. Rooms will be cleaned, ready for use prior to start of the event. a. 1 large conference room (or ballroom space) to accommodate 250 people providing adequate lighting and multimedia capabilities i.e. large projector for PowerPoint presentations. The conference room shall be set up in rounds style (stage, podium, wireless microphones, and several long tables joined for a wider table setup) for 250 people. ***All Conference rooms needs to be available for set-up by 0700 on Saturday, 1 March 2014. ***4 Registration tables with 2 chairs per table need to be outside the Conference rooms on Saturday, 1 March 2014NLT 0630. VI. Child Care Requirements: Child care requirements are as follows: - On-site child and youth programs shall be provided Saturday, 1 March 2014 from 0700 - 1700 hrs and 0700 - 1200 hrs Sunday. The childcare and Youth Care providers shall provide age appropriate toys and activities for approximately 75 under the age of 18. (0-2 yrs: 5; 3-5 yrs: 25; 6-8 years: 25; 9-12 years: 15; and 13-17 years: 5) and have enough staff for divergent needs. Child and youth programs staff must have all required certifications. All child and youth programs include requirements for criminal history background checks on employees who shall perform child and youth programs under the contract in accordance with 42 U.S.C. 13041. The Contractor's signed certificate shall be attached to or included with the solicitation submission and will be incorporated by reference in to any resultant contract.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/291c82bdb94f1ba0947304ac0f3955cc)
- Place of Performance
- Address: MICC Center - Fort Sam Houston (JBSA) Directorate of Contracting, Fort Sam Houston TX
- Zip Code: 78234-1361
- Zip Code: 78234-1361
- Record
- SN03271394-W 20140123/140121234133-291c82bdb94f1ba0947304ac0f3955cc (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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